Medical Logistics Warehouse

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Proposal (RFP). It serves as the sole solicitation, and no separate written solicitation will be issued. The Minnesota Army and Air National Guard is procuring Medical Logistic Warehouse Operations Services.

• The core service involves Medical Logistics Warehouse Operations.

• The solicitation references a Performance Work Statement (PWS) for detailed requirements.

• Service Contract Reporting is required annually by October 31st for services performed in the preceding Government fiscal year.

• Solicitation Number: W912LM-26-R-A006

• Contract Type: Firm-Fixed-Price (FFP) for base year and option years.

• Period of Performance: Base Year (09/25/2026 to 09/24/2027), with four option years extending through 09/24/2031. An additional 6-month option under FAR 52.217-8 is also available.

• Estimated Value: Not explicitly stated, but the Size Standard is $36,000,000.00.

• Closing Response Date: March 17, 2026, by 10:00 a.m. CST.

• Proposals must be submitted electronically via email to the Contracting Officer and Chief of the Contracting Office.

• Evaluation will be based on a best-value tradeoff, considering Price, Technical Submission, Experience, and Past Performance.

• The proposal must be valid for at least 90 days after submittal.

• Questions regarding the solicitation must be submitted in writing via email by March 5, 2026.

• Set-Aside Status: 100% 8(a) Small Business.

• The solicitation incorporates FAR and DFARS clauses by reference.

• Administrative Points of Contact are provided: Eric Ahlgren and Luke Thomsen.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Medical Logistic Warehouse Operations Services to support the National Guard Bureau Minnesota Medical Material Warehouse (M3W). The M3W is critical for national-level medical logistics, including rapid response during domestic operations and preparation of mobilized units.

• Provide personnel, equipment, and services for supply activity support and property account management.

• Perform disassembly, recovery, and classification of medical equipment sets.

• Revitalize medical equipment sets and build Sets Kits & Outfits (SKO).

• Manage storage, equipment coordination, and supply chain operations.

• Maintain accurate records using the MEDLOG property application and Global Combat Support System – Army (GCSS-A).

• Execute shipping and receiving of items, conduct inventory audits, and manage disposition of excess equipment via the Medical Equipment Set (MES) Decision Support Tool (DST) and Defense Reutilization and Marketing Office (DRMO).

• Prepare and process orders for distribution, ensuring proper packaging and shipping.

• Accuracy rates for equipment set disassembly (95%), assembly (98%), storage management (98%), shipping/receiving (98%), inventories (98%), and DST transactions (98%).

• Specific output expectations for materiel transactions, MES/SKO builds, inventories, DST transactions, and medical set recovery are detailed quarterly.

• Service Contract Reporting (SCR) is required annually via SAM.gov.

• Period of Performance: 1 Base Year (12 months) plus four (4) 12-month option years.

• Place of Performance: Camp Ripley Training Center (CRTC) NGB Medical Logistics (MEDLOG) Warehouse, East Little Falls, Minnesota.

• Services required Monday-Friday, 0600-1630, with flexibility for some evenings and weekends. Telework is not authorized.

• Compliance with all installation/facility access and local security policies, including background checks and potential Common Access Card (CAC) issuance.

• Mandatory training: Awareness Training (AT) Level 1, iWATCH Training, OPSEC Training (Level I and II for Coordinator), and Information Assurance (IA) Training.

• Strict adherence to physical security, key control, and lock combination procedures.

• Contractor employees must identify themselves as contractors and wear distinguishing badges.

• Zero tolerance policy for trafficking in persons.

• Management of Organizational Conflicts of Interest (OCI) is required.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4957, Revision 30) under the Service Contract Act (SCA) for Minnesota counties of Douglas, Grant, Morrison, Pope, Stevens, Todd, and Traverse. It establishes minimum wage rates and fringe benefits that must be paid to employees performing on federal service contracts in this geographic area.

• Occupational Wage Rates: A comprehensive list of occupation codes, titles, and their corresponding hourly wage rates for various administrative, automotive, food preparation, general services, health, information, instructional, laundry, machine tool, materials handling, mechanics, personal needs, plant operations, protective service, recreation, stevedoring, technical, and transportation occupations.
• Fringe Benefits:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00/week or $962.00/month. For contracts covered by EO 13706, the rate is $5.09 per hour (up to 40 hours/week) or $203.60/week or $882.27/month.
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of continuous service.
  • Holidays: A minimum of eleven paid holidays annually.
• Special Differentials:
  • Hazardous Pay: 8% differential for high hazard work with ordnance/explosives; 4% for low hazard work.
  • Night/Sunday Pay: 10% night differential (6pm-6am) and 25% Sunday premium for specific occupations (Air Traffic Controllers, Weather Observers).
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for cleaning/maintenance ($3.35/week or $0.67/day), unless uniforms are "wash and wear" and require no special treatment.
• Conformance Process: Detailed procedure for requesting wage rates for unlisted occupations using Standard Form 1444 (SF-1444), emphasizing that tasks, not job titles, determine classification.

This document is critical for bidders to accurately calculate labor costs when preparing proposals for service contracts in the specified Minnesota counties. It ensures compliance with the Service Contract Act, Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and outlines the process for establishing wage rates for occupations not explicitly listed. Bidders must incorporate these mandated wage rates and fringe benefits into their pricing to avoid non-compliance.