Medical Logistics Warehouse

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912LM26RA006, clarifying various aspects of the procurement.

• Set-Aside: The solicitation is an 8a competitive set-aside.
• Historical Budgets: Historical budgets will not be provided.
• Questions Due Date: Questions were due March 5th, 2026.
• Current Contract: The warehouse operation is currently outsourced under contract W912LM-23-C-0003.
• ISO Certification: No longer a requirement; an amendment has been issued removing it as an evaluation factor.
• PWS Paragraphs: Missing PWS paragraphs (e.g., 1.4.5.1.1) are mis-numbered, not omitted.
• Warehouse Supervisor: Identified as a Government position.
• Contract Manager (CM): A designated duty of one of the contract positions, with an assigned alternate.
• Proposal Submission: Volume I Price Proposal can be submitted as MS Excel or Adobe PDF.
• Base Year POP: Transition is not included in the base year; the Period of Performance (PoP) starts when the current contract expires.
• Clause Completion: Fill-in clauses will be completed upon award or pulled from self-certification; offerors are not required to complete them in the proposal.
• Inventories: Monthly inventories are a percentage of stockage; 100% annually or when warranted.
• Medical Set Recovery: References eight per quarter for component disassembly, recovery, and classification.
• Material Transactions: Increases in Q2/Q3 are for National Guard unit training replenishments; MES/SKO builds and DST transactions remain steady.
• Prime Vendor: Identified as the Defense Logistics Agency Prime Vendor Program.
• FTE Calculation: Based on 1856 productive hours per full-time employee, in accordance with Wage Determination SCA | 2015-4957.
• Option Line Item 4002: Listed as 1 "Job", updated in a previous amendment.
• Personal Protective Equipment (PPE): Contractor's responsibility; updated in the PWS via amendment.
• Contract Manager in FTE Count: Technical Exhibit 3 is a Government estimate; contractors determine if their CM is included in their FTE count.
• CM On-Site: Contractor's discretion whether the CM needs to be on-site.
• Site Visit Sign-in: No sign-in sheet will be provided via SAM.gov.

Several clarifications impact proposal preparation, including submission formats, personnel requirements, and the removal of ISO certification as an evaluation factor. The due date for questions has passed.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912LM26RA006.

• Eligibility: The solicitation is an 8a competitive set aside, open to new entrants.
• Historical Budgets: Historical budgets will not be provided.
• Questions Due Date: Questions were due by March 5th, 2026.
• Current Contract: The warehouse operation is currently outsourced under contract W912LM-23-C-0003.
• ISO Certification: ISO certification is not a requirement; it has been removed as an evaluation factor via amendment.
• PWS Paragraphs: Missing PWS paragraphs (e.g., 1.4.5.1.1, 1.4.7) are mis-numbered, not omitted.
• Warehouse Supervisor: The Warehouse Supervisor mentioned in the PWS (Sections 5.1.3 and 5.2.3) is a Government position.
• Contract Manager (CM): The CM is a designated duty of a position on the contract, with an assigned alternate.

This Q&A clarifies several points, including eligibility, PWS numbering, and specific position roles. An amendment has been issued to remove the ISO certification requirement as an evaluation factor.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for Medical Logistic Warehouse Operations Services. The government is procuring these services to support the Minnesota Army and Air National Guard. This announcement serves as the sole solicitation, and proposals are being requested.

• The core service is Medical Logistics Warehouse Operations.

• The Performance Work Statement (PWS) dated [date not specified in this section] details the specific requirements.

• Service Contract Reporting is required annually by October 31st for services performed during the preceding Government fiscal year.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Base Year (09/25/2026 to 09/24/2027) with four Option Years.

• Option Year 1: 09/25/2027 to 09/24/2028

• Option Year 2: 09/25/2028 to 09/24/2029

• Option Year 3: 09/25/2029 to 09/24/2030

• Option Year 4: 09/25/2030 to 09/24/2031

• An additional 6-month option period may be exercised under FAR 52.217-8.

• The total contract duration, including options, shall not exceed 5 years and 6 months.

• Size Standard: $36,000,000.00

• FOB: Destination

• Delivery / Place of Performance: Little Falls, MN

• Solicitation Number: W912LM-26-R-A006

• Closing Response Date: March 17, 2026, 10:00 a.m. CST

• Anticipated Award Date: May 18, 2026

• Proposals must be submitted electronically via email to the Contracting Officer (eric.a.ahlgren.civ@army.mil) and the Chief of the Contracting Office (luke.d.thomsen.civ@army.mil) by the deadline.

• Proposals must be in searchable Adobe PDF format.

• Questions regarding the solicitation must be submitted in writing via email no later than March 5, 2026.

• Evaluation will be based on Price, Technical Submission, Experience, and Past Performance.

• This is a best-value tradeoff source selection.

• Set-aside Status: 100% 8(a) Small Business

• NAICS Code: 493190

• Incorporated provisions and clauses are those in effect through FAC 2025-06.

• Administrative Points of Contact: Eric Ahlgren (320-616-2775) and Luke Thomsen (520-669-3964).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Medical Logistic Warehouse Operations Services to support the National Guard Bureau Minnesota Medical Material Warehouse (M3W). The M3W is critical for national-level medical logistics, including rapid response during domestic operations and preparation of mobilized units.

The contractor shall provide personnel, equipment, and services for supply activity support and property account management. Key tasks include:

• Disassembly, recovery, classification, and revitalization of medical equipment sets.

• Building of Sets Kits & Outfits (SKO) in accordance with Army Medical Logistics Command standards.

• Storage and management of medical supplies and equipment.

• Maintaining MEDLOG property applications and accurate record keeping.

• Inputting requisition data into the Automated MEDLOG Application / Stock Record Account.

• Utilizing the Global Combat Support System – Army (GCSS-A) for inventory and equipment management.

• Performing warehouse operations including cleaning and maintenance.

• Monitoring and executing shipping and receiving activities.

• Conducting regular inventory audits and reconciliations.

• Processing orders for distribution and managing Material Release Orders (MROs).

• Executing Medical Equipment Set (MES) redistribution through the MES Decision Support Tool (DST) program.

• Utilizing the Automated Deployable Equipment Pass-back Tool (ADEPT).

• Reviewing and classifying Class VIII items during the Enhanced Validation Review Board (EVRB) process.

• Period of Performance: 1 Base Year (12 months) and four (4) 12-month option years.

• Place of Performance: National Guard Bureau Minnesota Medical Logistics (MEDLOG) Warehouse, Camp Ripley Training Center (CRTC), East Little Falls, Minnesota.

• Service Hours: Monday-Friday, 0600-1630, with flexibility for some evenings and weekends. Teleworking is not authorized.

Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP). Key performance standards include:

• 95% accuracy for equipment set disassembly and classification.

• 98% accuracy for equipment set assembly builds and revitalization.

• 98% accuracy for storage management, equipment coordination, and supply management.

• 98% accuracy for shipping and receiving activities.

• 98% accuracy for inventory management.

• 98% accuracy for DST transactions.

• Security: Compliance with installation access and security policies, including background investigations (Tier 1 or equivalent) and potential Common Access Card (CAC) issuance. Awareness Training (AT) Level 1, iWATCH Training, and OPSEC Training are mandatory.

• Personnel: Contractor employees must identify themselves as contractors, wear distinguishing badges, and comply with all installation regulations. A Contract Manager (CM) must be designated.

• Government Furnished Property: Workspace, computers, software, material handling equipment, packaging materials, and utilities will be provided by the Government.

• Contractor Furnished Property: Contractor is responsible for all other necessary items, including Personal Protective Equipment (PPE) such as safety-toe footwear, impact-resistant eye protection, and gloves.

• Reporting: Annual Service Contract Reporting (SCR) is required via SAM.gov.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912LM26RA006.

• Solicitation Direction: The contract is being solicited as an 8a competitive set aside, indicating opportunities for eligible small businesses.
• Historical Budgets: Historical budget information will not be provided.
• Questions Due Date: Questions were due by March 5th, 2026, as clarified from Section L-1.4 of the solicitation.
• Current Warehouse Operation: The warehouse operation is currently outsourced under contract number W912LM-23-C-0003.

This Q&A clarifies the solicitation's set-aside status and confirms a key deadline. It also indicates that historical budget data will not be shared and provides information about the current outsourced contract for warehouse operations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, serving as the sole solicitation for proposals. It is a REQUEST FOR PROPOSAL for Medical Logistic Warehouse Operations Services.

• Medical Logistics Warehouse Operations Services (Base Year and Option Years).

• Service Contract Reporting as per PWS Section 5.5.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance:

  • Base Year: 09/25/2026 to 09/24/2027
  • Option Year 1: 09/25/2027 to 09/24/2028
  • Option Year 2: 09/25/2028 to 09/24/2029
  • Option Year 3: 09/25/2029 to 09/24/2030
  • Option Year 4: 09/25/2030 to 09/24/2031

• Estimated Value: Not explicitly stated, but the Size Standard is $36,000,000.00.

• Solicitation Number: W912LM-26-R-A006

• Closing Response Date: March 17, 2026, 10:00 a.m. CST.

• Anticipated Award Date: May 18, 2026.

• Proposals must be submitted electronically via email to the Contracting Officer (eric.a.ahlgren.civ@army.mil) and the Chief of the Contracting Office (luke.d.thomsen.civ@army.mil) by the closing date and time.

• Email subject line: "Proposal Submission - [Offeror Name] - [Solicitation Number]"

• Proposals must be in searchable Adobe PDF format.

• Questions regarding the solicitation must be submitted in writing via email to the Contracting Officer no later than March 5, 2026.

• Evaluation Factors: Price, Technical Submission, Experience, and Past Performance.

• Set-aside Status: 100% 8(a) Small Business.

• NAICS Code: 493190

• Size Standard: $36,000,000.00

• This solicitation incorporates provisions and clauses in effect through FAC 2025-06.

• Inspection/Acceptance: Government, 7 days.

• FOB: Destination.

• Delivery / Place of Performance: Little Falls, MN.

Other / Unclassified

This document provides information regarding an organized site visit for interested parties to inspect the location where services will be performed.

• Date and Time: Thursday, February 26, 2026, at 10:00 AM CST.
• Location: 15000 Highway 115, Camp Ripley BLDG: 11-63E Little Falls, MN 56345-4173.
• RSVP Required: Notify eric.a.ahlgren.civ@army.mil and luke.d.thomsen.civ@army.mil by Wednesday, February 25, 2026, at 10:00 AM CST, including all attendee names.
• Important Note: Remarks at the site visit are unofficial. Only written amendments to the solicitation are binding. Official questions and answers will be distributed via amendment.

Solicitation / RFP / RFQ

This document is a combined synopsis and Request for Proposal (RFP) for Medical Logistics Warehouse Operations Services for the Minnesota Army and Air National Guard. It is issued as the only solicitation, and a separate written solicitation will not be issued. The purpose is to procure commercial items in accordance with FAR Subpart 12.6.

• Medical Logistics Warehouse Operations Services: Full personnel, management, and resources to perform services as required by the Performance Work Statement (PWS).

• Service Contract Reporting: Annual reporting as per PWS section 5.5.

• The contract includes a Base Year and four (4) Option Years, with services being Firm-Fixed-Price (FFP).

• Solicitation Number: W912LM-26-R-A006

• NAICS Code: 493190

• Set-aside Status: 100% 8(a) Small Business

• Size Standard: $36,000,000.00

• Period of Performance: Base Year from 09/25/2026 to 09/24/2027, with four subsequent option years extending through 09/24/2031.

• Place of Performance: Little Falls, MN

• Closing Response Date: March 17, 2026, at 10:00 a.m. CST.

• Anticipated Award Date: May 18, 2026.

• Submission Method: Proposals must be submitted electronically via email to eric.a.ahlgren.civ@army.mil and luke.d.thomsen.civ@army.mil. The email subject line must be "Proposal Submission - [Offeror Name] - [Solicitation Number]".

• Format: Proposals must be submitted as searchable Adobe PDF files, divided into three separate volumes:

  • Volume I: Price Proposal: No page limit, includes completed pricing schedule for all years.
  • Volume II: Technical Proposal: Limited to 15 pages, addressing workload management, workforce transition/retention, personnel onboarding, and IT systems proficiency.
  • Volume III: Past Performance Proposal: Limited to 6 pages (2 per reference), providing up to three contract references.

• Questions: All questions must be submitted in writing via email to the Contracting Officer no later than the date specified in the solicitation (e.g., March 5, 2026).

• Evaluation Factors: Best-value tradeoff source selection based on Price, Technical Submission, Experience, and Past Performance. Price will be evaluated for reasonableness and realism. Technical submissions must demonstrate a clear understanding of the PWS. Experience will be evaluated based on corporate experience in Federal Logistics Contracting, Class VIII Medical Logistics, high-volume warehouse operations, and GCSS-Army use, as well as ISO 9001:2015 certification. Past performance will be assessed from PPIRS and other sources.

• This opportunity is set aside for 100% 8(a) Small Businesses. Offerors must be certified by the SBA for the 8(a) Program and meet specific criteria at the time of offer submission.

• The document incorporates various FAR and DFARS clauses by reference and full text.

• Administrative points of contact for the solicitation are Eric Ahlgren and Luke Thomsen.

• Detailed instructions for Wide Area WorkFlow (WAWF) payment are provided.

• Information on the National Guard Bureau Agency Protest Program is included for potential bidders.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Proposal (RFP). It serves as the sole solicitation, and no separate written solicitation will be issued. The Minnesota Army and Air National Guard is procuring Medical Logistic Warehouse Operations Services.

• The core service involves Medical Logistics Warehouse Operations.

• The solicitation references a Performance Work Statement (PWS) for detailed requirements.

• Service Contract Reporting is required annually by October 31st for services performed in the preceding Government fiscal year.

• Solicitation Number: W912LM-26-R-A006

• Contract Type: Firm-Fixed-Price (FFP) for base year and option years.

• Period of Performance: Base Year (09/25/2026 to 09/24/2027), with four option years extending through 09/24/2031. An additional 6-month option under FAR 52.217-8 is also available.

• Estimated Value: Not explicitly stated, but the Size Standard is $36,000,000.00.

• Closing Response Date: March 17, 2026, by 10:00 a.m. CST.

• Proposals must be submitted electronically via email to the Contracting Officer and Chief of the Contracting Office.

• Evaluation will be based on a best-value tradeoff, considering Price, Technical Submission, Experience, and Past Performance.

• The proposal must be valid for at least 90 days after submittal.

• Questions regarding the solicitation must be submitted in writing via email by March 5, 2026.

• Set-Aside Status: 100% 8(a) Small Business.

• The solicitation incorporates FAR and DFARS clauses by reference.

• Administrative Points of Contact are provided: Eric Ahlgren and Luke Thomsen.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Medical Logistic Warehouse Operations Services to support the National Guard Bureau Minnesota Medical Material Warehouse (M3W). The M3W is critical for national-level medical logistics, including rapid response during domestic operations and preparation of mobilized units.

• Provide personnel, equipment, and services for supply activity support and property account management.

• Perform disassembly, recovery, and classification of medical equipment sets.

• Revitalize medical equipment sets and build Sets Kits & Outfits (SKO).

• Manage storage, equipment coordination, and supply chain operations.

• Maintain accurate records using the MEDLOG property application and Global Combat Support System – Army (GCSS-A).

• Execute shipping and receiving of items, conduct inventory audits, and manage disposition of excess equipment via the Medical Equipment Set (MES) Decision Support Tool (DST) and Defense Reutilization and Marketing Office (DRMO).

• Prepare and process orders for distribution, ensuring proper packaging and shipping.

• Accuracy rates for equipment set disassembly (95%), assembly (98%), storage management (98%), shipping/receiving (98%), inventories (98%), and DST transactions (98%).

• Specific output expectations for materiel transactions, MES/SKO builds, inventories, DST transactions, and medical set recovery are detailed quarterly.

• Service Contract Reporting (SCR) is required annually via SAM.gov.

• Period of Performance: 1 Base Year (12 months) plus four (4) 12-month option years.

• Place of Performance: Camp Ripley Training Center (CRTC) NGB Medical Logistics (MEDLOG) Warehouse, East Little Falls, Minnesota.

• Services required Monday-Friday, 0600-1630, with flexibility for some evenings and weekends. Telework is not authorized.

• Compliance with all installation/facility access and local security policies, including background checks and potential Common Access Card (CAC) issuance.

• Mandatory training: Awareness Training (AT) Level 1, iWATCH Training, OPSEC Training (Level I and II for Coordinator), and Information Assurance (IA) Training.

• Strict adherence to physical security, key control, and lock combination procedures.

• Contractor employees must identify themselves as contractors and wear distinguishing badges.

• Zero tolerance policy for trafficking in persons.

• Management of Organizational Conflicts of Interest (OCI) is required.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4957, Revision 30) under the Service Contract Act (SCA) for Minnesota counties of Douglas, Grant, Morrison, Pope, Stevens, Todd, and Traverse. It establishes minimum wage rates and fringe benefits that must be paid to employees performing on federal service contracts in this geographic area.

• Occupational Wage Rates: A comprehensive list of occupation codes, titles, and their corresponding hourly wage rates for various administrative, automotive, food preparation, general services, health, information, instructional, laundry, machine tool, materials handling, mechanics, personal needs, plant operations, protective service, recreation, stevedoring, technical, and transportation occupations.
• Fringe Benefits:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00/week or $962.00/month. For contracts covered by EO 13706, the rate is $5.09 per hour (up to 40 hours/week) or $203.60/week or $882.27/month.
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of continuous service.
  • Holidays: A minimum of eleven paid holidays annually.
• Special Differentials:
  • Hazardous Pay: 8% differential for high hazard work with ordnance/explosives; 4% for low hazard work.
  • Night/Sunday Pay: 10% night differential (6pm-6am) and 25% Sunday premium for specific occupations (Air Traffic Controllers, Weather Observers).
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for cleaning/maintenance ($3.35/week or $0.67/day), unless uniforms are "wash and wear" and require no special treatment.
• Conformance Process: Detailed procedure for requesting wage rates for unlisted occupations using Standard Form 1444 (SF-1444), emphasizing that tasks, not job titles, determine classification.

This document is critical for bidders to accurately calculate labor costs when preparing proposals for service contracts in the specified Minnesota counties. It ensures compliance with the Service Contract Act, Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and outlines the process for establishing wage rates for occupations not explicitly listed. Bidders must incorporate these mandated wage rates and fringe benefits into their pricing to avoid non-compliance.