MWD Food Program BPA - Purina BPA (2 of 2)

Form / Attachment / Pricing Sheet

This document is a Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items for the Military Working Dog (MWD) Food Program. It outlines the rationale for procuring specific Purina Pro Plan and Purina Veterinary Diet products on a brand-name basis.

• Contracting Activity: 502 Contracting Squadron, JBSA Lackland.
• Program: Military Working Dog (MWD) Food Program (Purina).
• Authority: DAFFARS 5313.501 and related statutes for simplified acquisition procedures and special emergency procurement.
• Estimated Contract Cost: $733,619.00 for a one-year BPA.
• Justification: Brand-name limitation is required due to specific veterinary authorization for MWD diets, ensuring nutritional formulation, digestibility, and medical suitability. Substitution is not permitted due to risks of gastrointestinal distress, allergic reactions, and potential removal of dogs from service.
• Market Research: Conducted via SAM.gov Notice of Intent and RFI. Limited competition due to brand-name restriction, but competition sought among authorized distributors.
• Supplies: Includes various Purina Pro Plan and Purina Veterinary Diet products, with estimated quantities listed for each item.

This document explains why the requirement is limited to specific brand-name products (Purina Pro Plan and Purina Veterinary Diet) for the MWD Food Program. Bidders must be authorized distributors or resellers of these specific products to be eligible. It details the estimated cost and the justification for the brand-name limitation, which is driven by veterinary mandates for MWD health and operational readiness.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the MWD Food Program BPA (Blanket Purchase Agreement) for Purina products.

• Quantities: The BPA is not for a fixed quantity but will procure amounts based on monthly mission needs to support 750-1,000 Military Working Dogs. No specific quantity is provided.
• Emergency Orders: Occur 1-2 times per year and are typically pallet-sized. All costs, including potential emergency order surcharges, must be included in the base price.
• Product Offering: The 38 lb bag of PRO PLAN VETERINARY DIETS EN GASTROENTERIC will be included via amendment (CLIN 0028).
• Technical Proposal: Not required.
• Veterinarian Approval: A signed authorized Diet memorandum will be provided post-award for approval of all line items.
• New Requirement: This is a new requirement and will be awarded as a BPA; there is no prior ordering history.
• Question Submission Deadline: Due to an administrative error, the deadline for question submissions has been extended to March 2, 2026.
• Delivery Locations: Deliveries to Chapman Annex require a smaller cargo truck due to road limitations, while Lackland can accommodate 18-wheel semi-trucks. Both locations require lift-gate capabilities.
• Freshness Verification: The manufacture date must be clearly visible on/in the outer pallet for inspection.
• Pallet Configuration: All diets must be on stand-alone pallets for rapid inventory and storage.
• Gate Protocol: Specific gates and procedures are outlined for deliveries to Lackland and Chapman Annex, including contact information for Chapman Annex access.

An amendment will be issued to include the 38 lb bag option and to extend the question submission deadline to March 2, 2026. Vendors should note the specific delivery requirements and gate protocols for each location.

Questions & Answers / Clarifications

This document provides clarifications regarding delivery locations and truck size limitations for the "Dog Food Delivery" opportunity.

• Chapman Location Access: Roads at the Chapman location are too narrow for an 18-wheeler to safely navigate for parking and offloading. If an emergency delivery is required at this location, a smaller truck would be necessary.
• General Offloading Procedure: Trucks should back into the gate and offload at or near the designated yellow rectangle.

Bidders should note the specific access constraints at the Chapman location and plan for the use of smaller trucks if deliveries are required there. The general offloading procedure should also be incorporated into delivery planning.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the MWD Food Program BPA Purina solicitation.

• Quantities: The solicitation is for a Blanket Purchase Agreement (BPA), not a definitized contract. Quantities will be procured based on monthly mission needs to support 750-1,000 Military Working Dogs. No specific quantities are provided upfront.

• Emergency Orders: Emergency orders are anticipated 1-2 times per year, potentially triggered by incomplete original orders.

• Order Size: All orders, including emergency orders, will be pallet size.

• Delivery Costs: All costs, including shipping (air delivery required within 48 hours), must be included in the offered price. An emergency order surcharge is not permitted.

• Alternate Product Size: The 38 lb bag of PRO PLAN VETERINARY DIETS EN GASTROENTERIC (CLIN 0028 Item No. 3678446) will be included via amendment. Bidders should refer to the updated "Attachment 1 - BPA Price List Sheet Purina (Updated)".

• Technical Proposal: A technical proposal is not required.

• Veterinarian Approval: A signed authorized Diet memorandum will be provided post-award for approval of all line items. The contractor does not need to be a veterinarian.

• New Requirement: This is a new requirement being awarded as a BPA. There is no incumbent contract information or ordering history available.

• An amendment will be issued to include the 38 lb bag option.

• The deadline for open question submissions has been extended to March 2, 2026, due to an administrative error in the original stated date.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Blanket Purchase Agreement (BPA) Price List for Purina brand pet food products. It details various CLINs (Contract Line Item Numbers) associated with specific pet food items, including their descriptions, units of issue, and current costs per unit.

• CLINs: A numbered list of contract line items.
• Item Description: Specific Purina Pro Plan and Veterinary Diet pet food products, including part numbers or ASINs, product names, and sizes (e.g., 50 LB BAG, 12 PER CASE).
• Unit of Issue: The unit in which the item is sold (e.g., Bag, Case, Pack).
• Current Cost per Unit: The price for each unit of issue. (Note: Actual cost values are not provided in the text, only the column header).

This price list is crucial for bidders responding to opportunities that require the procurement of these specific Purina pet food products. It provides the itemized list of products, their packaging, and the established pricing structure that will likely be used for order placement under the BPA. Bidders should review this list to ensure they can meet the product specifications and pricing requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a Blanket Purchase Agreement (BPA) for the MWD Food Program - Purina, Brand Name Only. The requirement is for dog food to support the 341st Training Squadron (TRS) at Joint Base San Antonio (JBSA) Lackland, TX. This acquisition is being conducted as a Full and Open Competition.

• Product offerings must meet all salient characteristics described in Attachment 2 - Purina MWD Food BPA - F2MTR15213HG01- SOW - Dog Food BPA.

• Proposals must include a detailed list of product specifications demonstrating compliance with the SOW.

• The Non-Manufacturer Rule will apply.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Not explicitly stated, but quotes must be effective for 60 days after submission.

• Estimated Value: Not stated.

• Proposal Submission Deadline: Friday, 13 March 2026, no later than 1:00 p.m. central daylight time (CDT).

• Questions Due Date: Friday, 6 March 2026, by 10:00 a.m. CDT.

• Submission Method: Email responses to SSgt Jan Aison Bry Tanedo (jan_aison_bry.tanedo@us.af.mil) and Lance Watters (lance.watters.1@us.af.mil).

• Evaluation Criteria: Award will be made on a Lowest Priced, Technically Acceptable (LPTA) basis. Technical acceptability will be determined by evaluating if quoted requirements meet the technical criteria in the solicited item description. The Government reserves the right to evaluate additional quotes if in its best interest.

• Quotes must be provided for all Contract Line Item Numbers (CLINs) listed in Attachment 1 - BPA Price List Sheet Purina to be considered acceptable.

• This acquisition is being solicited as Full and Open Competition.

• Only quotes submitted by vendors holding NAICS Code 311111 (Dog and Cat Food Manufacturing) will be accepted.

• Size Standard: 1,250 employees.

• Funds are not currently available for this requirement. No award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• Mandatory Registration: Vendors must be registered in the System for Award Management (SAM).

• Invoicing: Payment requests and receiving reports must be submitted electronically through Wide Area WorkFlow (WAWF).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a Blanket Purchase Agreement (BPA) for the MWD Food Program - Purina, Brand Name Only. The requirement is for the 341st Training Squadron at Joint Base San Antonio (JBSA) Lackland, TX. This acquisition is for Full and Open Competition.

• The core requirement is for MWD Food Program BPA - Purina, Brand Name Only.

• Product offerings must meet all salient characteristics described in Attachment 2 - BPA FA301626R0015 - SOW.

• Proposals must include a detailed list of product specifications demonstrating compliance with the SOW.

• The Non-Manufacturer Rule will apply.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Not explicitly stated, but quotes must be effective for 60 days after submission.

• Estimated Value: Not stated.

• Submission Method: Email response to SSgt Jan Aison Bry Tanedo (jan_aison_bry.tanedo@us.af.mil) and Lance Watters (lance.watters.1@us.af.mil).

• Submission Deadline: No later than 1:00 p.m. CDT on Monday, March 6, 2026.

• Questions Deadline: 10:00 a.m. CDT on Monday, February 27, 2026.

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA). Technical acceptability will be determined by meeting the technical criteria in the solicited item description. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

• Quotes must quote all Contract Line Item Numbers (CLINs) listed in Attachment 1 - BPA Price List Sheet Purina; failure to do so will render the quote unacceptable.

• This is a Full and Open Competition.

• Only vendors holding NAICS Code 311111 (Dog and Cat Food Manufacturing) with a size standard of 1,250 employees will be accepted.

• Funds are not currently available; no award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• Delivery and Acceptance will be at 1239 Knight Street Bldg 7487 JBSA Lackland, TX 78236.

• Mandatory registration in the System for Award Management (SAM) is required for award eligibility.

• Invoicing will be through Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for various Purina Pro Plan pet food products, intended for use under a Blanket Purchase Agreement (BPA). Bidders should use this sheet to understand the pricing structure for specific items.

• CLIN: Contract Line Item Number for each product.
• ITEM DESCRIPTION: Detailed description of the pet food product, including brand (Purina Pro Plan), specific formula (e.g., All Stages, Weight Management, Veterinary Diets), flavor, and packaging size (e.g., 50 LB BAG, 12 PER CASE).
• Unit of Issue: Specifies whether the item is sold by the Bag or Case.
• Current Cost per Unit: The established price for each unit of issue.

This price list is crucial for bidders to understand the cost of goods being procured. It details specific product SKUs, descriptions, and their associated unit costs, which will be essential for preparing quotes or proposals that align with the BPA's pricing framework.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide military working dog food to the 341st Training Squadron (TRS).

• General Requirements: Provide dog food upon request. Deliver full orders within seven (7) calendar days of receiving an order. Food age must be within three (3) months of the manufacture date. Partial orders are not accepted.

• Damaged Goods: Any damaged bags or cans must be identified on the invoice/shipping manifest and will be replaced at no additional cost. Shipments with evidence of rodent or pest damage will be rejected and replaced at no cost.

• Emergency Orders: Emergency orders must be delivered within 48 hours of placement.

• General Requirements: Deliveries must be in full. The government will provide the delivery address and quantity. Confirm delivery details with POCs: Mr. Matthew Armijo at (210) 510-8937 or Mr. Angel Perez at (210) 671-5894.

• Delivery Locations:

  • Primary: 341 TRS/DOL, 1239 Knight Street Bldg 7487 JBSA Lackland, TX. 78236
  • Secondary: 341 TRS/DOL, Patrol Road Bldg 468, JBSA Lackland - Chapman Training Annex, TX. 78227

• Base Entry: Contractor must comply with AFFARS Clause 5352.242-9000 and all on-base traffic rules.

• Special Conditions: If two separate deliveries are needed on the same day with one truck, the initial delivery must be on-site between 7:00 a.m. and 11:00 a.m. (CDT). The second delivery may arrive later if coordinated.

• Hours of Operation: Delivery trucks should be on-site between 7:00 a.m. and 11:00 a.m. (CDT) for unloading. Supplemental or emergency deliveries may be permitted on Federal holidays or weekends with Contracting Officer approval. A list of Federal holidays is provided.

Dog food is subject to final acceptance after delivery, overseen by a POC, once pallets are broken down and inspected.

Contractor shall manage government data in accordance with Air Force Records Management policies.

No changes to the scope of work will be enacted without a written modification from the Contracting Officer.

Form / Attachment / Pricing Sheet

This document outlines the General Provisions for a Decentralized Pre-priced Blanket Purchase Agreement (BPA) for dog food for the 341 TRS Military Working Dog (MWD) Program. It details the terms and conditions under which orders will be placed and fulfilled.

• Agreement Type: Decentralized Pre-priced BPA for dog food.
• Period of Performance: 1-year from award date.
• Pricing: Requires vendors to furnish firm price list(s), which become part of the agreement. Prices must be as low as or lower than the supplier's most favored customer prices. Calls/Orders are only valid for items on the approved price list.
• Call/Order Limitation: Individual calls/orders cannot exceed $75,000.00.
• Authorized Personnel: A list of authorized individuals and their dollar limitations per call will be provided by the Contracting Officer.
• FOB Point: Destination for routine orders.
• Method of Placing Calls: Generally oral, with informal correspondence also used.
• Delivery Date: To be established with the vendor for each call, unless specified.
• Payment: Via Wide Area Workflow (WAWF) with itemized invoices required.
• Preservation, Packaging, and Marking: Standard commercial practices apply, annotated with BPA and call numbers.
• Discontinuation: BPA can be discontinued with 30 days' notice by either party or if no calls are placed for a year.
• Holidays: Lists observed legal holidays.

This document is crucial for potential bidders as it defines the operational framework for the BPA. It outlines pricing requirements, order limitations, payment procedures, and other essential terms that will govern the contract. Understanding these provisions is necessary to determine the feasibility and profitability of participating in this opportunity and to prepare an accurate price list.

Amendment / Modification

This document contains two addenda:

• Addendum to 52.212-1, Instructions to Offeror - Commercial Items:
  • Paragraphs (a)(6) and (a)(6)(A) have been tailored or added regarding information necessary for evaluation, including identifying exceptions and providing rationale, and submitting pricing data electronically.
  • Paragraph (a)(7) has been modified to specify that quotes shall be submitted via email to jan_aison_bry.tanedo@us.af.mil, with belinda.tindal.1@us.af.mil as a secondary point of contact.
  • Paragraph (b) has been tailored to state that offerors agree to hold prices firm for 60 calendar days from the quote receipt date.
  • Paragraph (d) has been modified to clarify the government's intent to evaluate quotes without interchanges, but reserves the right to conduct them if necessary. It also defines "Interchanges" as written, email, phone call, or oral conversations.
• Addendum to 52.212-4, Contract Terms and Conditions:
  • Paragraph (d) regarding "Changes" has been tailored to state that changes to contract terms and conditions may only be made by written agreement. However, it also specifies circumstances under which the contracting officer may unilaterally modify the contract, including administrative changes, change orders, or changes authorized by other clauses.

• FAR 52.212-1, Instructions to Offeror - Commercial Items

• FAR 52.212-4, Contract Terms and Conditions

• The submission method for quotes has been updated to email.

• The period for acceptance of quotes has been specified as 60 calendar days.

• The government's approach to evaluating quotes and the possibility of interchanges has been clarified.