National Cemetery Administration - Furniture Purchase, Deliver, Install - Black Hills National Cemetery
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the National Cemetery Administration, has issued a solicitation for the purchase, delivery, and installation of new office furniture for the Black Hills National Cemetery in Sturgis, SD. This effort aims to enhance veteran and administrative safety and provide a healthy work environment. This acquisition is a Small Business Set-Aside. Proposals are due March 3, 2026.
Scope of Work
The contractor will be responsible for the procurement, manufacturing, delivery, and installation of a comprehensive range of new office furniture. This includes desks, cubicles, conference room furniture, lunchroom furniture, chairs, wardrobe lockers, and supporting storage shelves for both the Administration Building and Maintenance Building. A key part of the scope involves the removal and proper disposal of existing, excess furniture.
Furniture must adhere to specific technical requirements, including being new, free from defects, durable, stain-resistant, and featuring neutral color tones. Desktop workstations require a high-pressure laminate finish. The lead time for manufacturing is expected to be within 6-8 weeks from the receipt of order, with an ideal installation completion within 90 days ARO. A minimum 10-year warranty covering all components is required, with on-site repair at the manufacturer's expense. Contractors must also ensure site cleanliness, property protection, and coordinate deliveries and installation with the CO/COR. Field verification of the install site after award is mandatory.
Period & Place of Performance
- Location: Black Hills National Cemetery, Sturgis, SD 57785.
- Period of Performance: May 1, 2026, to April 30, 2027.
- Installation Hours: Monday-Friday, 8:30 AM - 4:00 PM, coordinated with the Contracting Officer (CO)/Contracting Officer’s Representative (COR).
Contract Details
- Contract Type: Purchase Order.
- Set-Aside: Small Business.
- NAICS Code: 337214 – Office Furniture Manufacturing (Size Standard: 1,100 employees).
- Department/Agency: Veterans Affairs / National Cemetery Administration.
Submission & Evaluation
Award will be made to the offeror representing the best value to the Government, based on a Lowest Price Technically Acceptable (LPTA) evaluation. Quotes will first be assessed for price reasonableness, then for technical acceptability. Discussions are not anticipated. Technical Acceptability Factors include:
- A plan demonstrating how proposed furniture meets specifications (measurements, functionality).
- Pictures of proposed furniture items and corresponding rooms.
- Color samples referencing the provided palette.
- Proposed layout ideas (diagrams, floor plans).
- An offeror capability plan (max 2 pages) detailing storage and adherence to timelines.
Key Dates & Instructions
- Pre-Proposal Site Visit (Strongly Encouraged): February 18, 2026, at 10:00 AM CST, at Black Hills National Cemetery, Sturgis, SD (meet at Administration Office).
- Questions Due: February 20, 2026, at 10:00 AM CST.
- Proposals Due: March 3, 2026, at 10:00 AM CST.
- Submission Method: Email proposals to Stacey.Lewallen@va.gov with the subject line:
36C78626Q50015 _Company Name. - Required submissions include SF 1449, Price Schedule, amendment acknowledgments, and information for technical factors. Offerors must hold prices firm for 60 days.