National Cemetery Administration - Furniture Purchase/Deliver/Installation - Black Hills National Cemetery - N071

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure, manufacture, deliver, and install new office furniture for the Black Hills National Cemetery Administration Building and Maintenance Building to ensure veteran and administrative safety and a healthy work environment.

• Procurement, manufacturing, delivery, and installation of new office furniture including desks, cubicles, conference room furniture, lunchroom furniture, chairs, wardrobe lockers, and supporting storage shelves.

• Furniture must meet specific technical requirements outlined in Product Data (not provided in full text, but room-by-room details are listed).

• Contractor is responsible for removing and disposing of old, excess furniture.

• All work areas must be left clean and orderly.

• Lead time for manufacturing: within industry standard of 6-8 weeks from receipt of order.

• Installation completion: Ideal completion date is 90 days after receipt of order (ARO).

• Warranty: Minimum 10 years, covering all components and moving mechanisms, with warranty work performed on-site at the manufacturer's expense.

• All products must be new and free from defects in workmanship and materials.

• Installation Timeframe: To be coordinated by the Contracting Officer (CO)/Contracting Officer’s Representative (COR) or appointee, during hours of 8:30 AM - 4:00 PM, Monday-Friday.

• Location: Black Hills National Cemetery, Sturgis, SD 57785.

• Contractors must have valid identification and behave with appropriate decorum.

• Protection of property: Contractor is responsible for any damage to products or NCA property until accepted by the COR. Repairs must match existing quality, size, grade, and color.

• Delivery coordination: Contractor must contact COR at least 14 business days prior to start of work/shipping and provide scheduled delivery date/time at least 24 hours in advance.

• Site cleanliness: Contractor is responsible for removal and disposal of all trash and debris. Final acceptance contingent on site being clean and dust-free.

• Personnel must be trained in NCA rules of behavior and aware of surroundings.

• All contracted personnel must have identification on them while on site.

• Vendor must field verify the install site after award.

• Floor plans and design selections are provided separately (Attachment B).

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, providing specific instructions for offerors responding to a competitive solicitation for commercial items. It outlines the requirements for proposal submission and evaluation, emphasizing compliance with the solicitation's instructions.

• Proposals must include all requested data and information, submitted according to instructions.

• Incomplete packages may be deemed unacceptable.

• Offerors must thoroughly review specifications and understand contract requirements.

• Specific items to complete and return include:

  • SF 1449 (including Business/Address/Phone Number/UEI and signature)
  • Price Schedule
  • Acknowledgment of amendments (if applicable)
  • Requested information for Technical Factors

• Award will be made to the offeror representing the best value to the Government.

• Offerors must hold prices firm for sixty (60) calendar days from the solicitation closing date.

• Type of Acquisition: Competitive solicitation.

• Evaluation Basis: Lowest price, reasonable price, and technically acceptable, considering non-price evaluation factors.

• Technical Acceptability Factors:

  • Sub-Factor 1: Plan ensuring furniture fits description (measurements, functionality).
  • Sub-Factor 2: Pictures of proposed furniture items and corresponding rooms.
  • Sub-Factor 3: Color samples of proposed items (referencing provided palette/examples).
  • Sub-Factor 4: Proposed layout ideas (diagrams, floor plans attached).
  • Sub-Factor 5: Offeror capability plan (max 2 pages), including storage and timeline adherence.

• Evaluation Process: Quotes will be evaluated starting with the lowest-priced. If reasonable and exceptions-free, technical acceptability will be assessed. Discussions are not anticipated but may be held.

• Proposal Submission: Via email to Stacey.Lewallen@va.gov with subject line: 36C78626Q50015 _Company Name.

• Submission Deadline: March 3, 2026, 10:00 AM CST.

• Questions Deadline: February 20, 2026, 10:00 AM CST, directed to Stacey.Lewallen@va.gov.

• Not specified in this document.

• Pre-Proposal Site Visit: Strongly encouraged on February 18, 2026, at 10:00 AM CST at Black Hills National Cemetery, Sturgis, SD. Meet at the Administration Office.

• Proposals must be easy to read, organized, and address technical evaluation factors.

• Do not alter solicitation files or formats without prior written consent.

• Offerors are responsible for ensuring complete, viewable, and readable submissions by the deadline.

Solicitation / RFP / RFQ

This solicitation is for the procurement, manufacturing, delivery, and installation of new office furniture for the Black Hills National Cemetery in Sturgis, SD. The goal is to provide furniture that ensures veteran and administrative safety and a healthy work environment.

• Procurement of new office furniture including desks, cubicles, conference room furniture, lunchroom furniture, chairs, wardrobe lockers, and supporting storage shelves.

• Furniture must meet specific design, manufacturing, and warranty requirements.

• Lead time for manufacturing should be within the industry standard of 6-8 weeks.

• Delivery and installation services are required.

• All finished surfaces must be free of scratches, mars, dents, or blemishes and withstand staining.

• Products must be new; refurbished items are not accepted.

• Specific room-by-room furniture requirements are detailed in the document.

• Color scheme must be in neutral tones, avoiding red or red-orange shades.

• Fabrics and materials must be durable, stain-resistant, and easy to clean.

• Desktop workstations require a high-pressure laminate finish.

• Contract Type: Purchase Order.

• Period of Performance: May 1, 2026, to April 30, 2027.

• Estimated Value: Not explicitly stated, but a total award amount block is present.

• Offer Due Date: March 3, 2026, at 10:00 AM CST.

• Submission Method: Via email to Stacey.Lewallen@va.gov.

• Evaluation Basis: Lowest price, reasonable quoted price, and technical acceptability.

• Technical Acceptability Factors include: Furniture fit and functionality plan, pictures of proposed items, color samples, proposed layout diagrams, and offeror capability (including storage and timeline plan).

• A pre-proposal site visit is strongly encouraged on February 18, 2026, at 10 AM CST.

• Questions are due by February 20, 2026, at 10 AM CST.

• The acquisition is set aside for Small Business.

• NAICS Code: 337214, Size Standard: 1100 employees.

• The solicitation includes FAR clauses and VAAR provisions incorporated by reference.

• Attachments include a Cemetery Map and Floor Plans.

Statement of Work (SOW)

To procure, manufacture, deliver, and install new office furniture for the Black Hills National Cemetery Administration Building and Maintenance Building, ensuring veteran and administrative safety and a healthy work environment.

• Procurement and installation of various furniture items including desks, cubicles, conference room furniture, lunchroom furniture, chairs, wardrobe lockers, and supporting storage shelves.

• Specific furniture requirements are detailed per room within the Administrative Building (Rooms 2, 3, 4, 8, 9, 13) and Maintenance Building (Rooms 1, 14, 17).

• Includes removal and disposal of old excess furniture.

• Contractor is responsible for all packaging material and debris removal and disposal.

• Furniture must meet minimum technical requirements outlined in Product Data.

• All products and components must be new; refurbished products will not be accepted.

• Finished surfaces must be free of scratches, marks, dents, or blemishes, and withstand staining.

• Furnishings must have smooth finishes with no hazardous projections or sharp corners.

• Lead time for manufacturing should be within 6-8 weeks from receipt of order.

• Installation completion ideal date: 90 Days after receipt of order (ARO).

• Location: Black Hills National Cemetery, Sturgis, SD 57785.

• Installation hours: Monday-Friday, 8:30 AM - 4:00 PM (subject to CO/COR approval).

• Contractors must have valid identification and behave with appropriate decorum.

• Installation requires coordination with the Contracting Officer (CO)/Contracting Officer’s Representative (COR).

• Contractor must protect doors, doorways, and corridor walls during delivery.

• All services must be delivered by certified technicians.

• Contractor is responsible for repair of any damage caused to NCA property.

• A minimum 10-year warranty is required, covering all components and moving mechanisms, with on-location repair at the manufacturer's expense.

• Vendor must field verify the install site after award.

• Floor plans are submitted separately.

Sources Sought Notice

This is a Sources Sought Announcement for market research purposes to identify potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) capable of providing office furniture for the Black Hills National Cemetery. This is not a solicitation, and no contract will be awarded based on this announcement.

The government is seeking information on companies that can provide office furniture, including purchase, delivery, and installation. Details regarding specific requirements are available in the attached Statement of Work.

• NAICS Code: 337214 – Office Furniture Manufacturing (1,100 employee size standard).
• Response Deadline: January 2, 2026, by 11:00 AM CST.
• Submission Method: Email to Stacey.Lewallen@va.gov with the subject line: “36C78626Q50015 Black Hills National Cemetery Furniture”.

Vendors must provide the following:

• Company Name, Address, Point of Contact, Phone, and Email.
• DUNS number / UIE number.
• Business type (e.g., SDVOSB, VOSB, Small Business).
• A capability statement detailing qualifications and experience for the described work.
• Information on any relevant FSS, NAC, GSA Contract vehicles, and if the furniture is available on those schedules.
• Feedback or suggestions on salient characteristics.
• List of available options to meet needs.
• Any questions regarding the Statement of Work.
• Sample pricing for CLIN 0001 (Office Furniture Purchase/Deliver/Installation) if available.

Black Hills National Cemetery – 20901 Pleasant Valley Dr, Sturgis, SD 57785.

Vendors are encouraged to submit pricing and capabilities information for planning purposes.