Phase V Multiple BEQ Room Entry Door Lock Repairs

Amendment / Modification

• The due date for proposals has been changed.

• The primary point of contact (POC) for solicitation-related RFIs has been updated.

• Proposal Due Date: Changed from 12 May 2026 to 18 May 2026 at 2:00 PM.

• Point of Contact: Edward Pelser has been removed as the primary contact. Sharon E. Humphrey is the new POC. All solicitation-related RFIs should be directed to Sharon E. Humphrey at sharon.e.humphrey.civ@us.navy.mil.

• The deadline for proposal submissions has been extended.

• Bidders must ensure they are submitting proposals by the new deadline and directing any questions to the updated POC.

Amendment / Modification

This amendment (0004) provides answers to Requests for Information (RFIs) related to the solicitation N40085-26-R-9029 for Phase V Multiple BEQ Room Entry Door Lock Repairs.

Key clarifications include:

• Building Count: The correct number of buildings is 31, not 36 as previously indicated.
• Door Modifications: While doors have standard mortise locks, some modification will be necessary due to the variety of existing locks. Door and frame modifications are the responsibility of the lock installer.
• Wi-Fi/Network: The contractor is responsible for the full operation and upgrades of the network infrastructure for lock operation. Laptops provided will not have Wi-Fi user access.
• System Integration: All laptops for each building will operate as standalone systems.
• Occupied Buildings: All areas of lock installation will remain occupied and must be secured daily.
• Access/Phasing: Coordination with barracks managers will determine room access and phasing on a case-by-case basis.
• Project Duration: The anticipated project completion is 540 days, with phasing to secure one building at a time.
• Approved Manufacturer: The basis of design is the Dormakaba RFID lock system.

This amendment addresses questions regarding building count, door conditions and modifications, network infrastructure, system integration, occupied building conditions, access and phasing, project duration, and approved manufacturers.

The time and date for receipt of proposals remain unchanged. Bidders must acknowledge receipt of this amendment when submitting their proposal; failure to do so may result in rejection.

Amendment / Modification

• Amendment 0003 updates the "Lock Repair List" for solicitation N40085-26-R-9029.

• The "Lock Repair List" has been updated. The specific details of the update are provided in the attached "Lock Repair List Updated" document.

• The time and date for receipt of proposals remains unchanged.

• Bidders are reminded to acknowledge receipt of this amendment when submitting their proposal. Failure to do so may result in rejection.

Amendment / Modification

This amendment (0002) updates the Scope of Work for the "Phase V Multiple BEQ Room Entry Door Lock Repairs" project.

• The Scope of Work has been updated.

• The "BEQ Lock Data Sheet" is referenced as an attachment for required repair locations and quantities.

• The time and date for receipt of proposals remains unchanged.

• Offerors are reminded that failure to acknowledge this amendment may result in rejection of their proposal.

Amendment / Modification

This amendment (0001) updates the Scope of Work for the "Phase V Multiple BEQ Room Entry Door Lock Repairs" solicitation (26-0421).

• The Scope of Work has been updated.

• The document references an updated "BEQ Lock Data Sheet" for repair locations and quantities.

• The time and date for receipt of proposals remains unchanged.

• Bidders are reminded that failure to acknowledge this amendment with their proposal may result in rejection.

Solicitation / RFP / RFQ

This solicitation is for Phase V Multiple BEQ Room Entry Door Lock Repairs at MCB Camp Lejeune, North Carolina. The project involves repairs to entry doors in multiple Bachelor Enlisted Quarters (BEQ) rooms.

• Repairs to entry doors in BEQ rooms across various buildings (HP265, HP485, HP508, WC300, HP235, HP245, WC105, WC110, WC115, WC120, WC130, WC135, WC140, HP509, M446, M447, M448, RR122, RR123, WC145, WC165, HP195, 1140, HP175, HP475, HP513, BB270, FC515, HP145, HP295, HP503).

• The facility/activity will remain in operation during the entire construction period, requiring minimal interference with normal operations.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety and Health Officer if qualified.

• Separate bid items are required for each BEQ.

• Contract Type: Not specified, but implies a construction contract.

• Period of Performance: 540 days after award.

• Estimated Cost Range: Between $1,000,000 and $5,000,000.

• Proposal Due Date: May 11, 2026, 2:00 PM EST.

• E-Mail Address for Proposals: edward.e.pelser.civ@us.navy.mil and regenia.d.guest.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: April 24, 2026, 3:00 PM EST.

• Basis for Award: Lowest Price.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Site Visit: Scheduled for April 16, 2026, at 1000 at HP265.

• Specifications and drawings are posted as attachments on https://sam.gov/.

• Buy American Requirement-Construction Materials applies.

• Only the contractors listed in the document may submit a proposal.

• Offerors are advised that funding may not become available, and no award will be made if funds are not available. Offerors will not be reimbursed for any effort or proposal costs.

• Bid bonds, payment bonds, and performance bonds are required based on proposal value, with specific requirements for proposals valued at $35K and $150K and greater.

• Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) apply.

• Wage determination details are provided for various construction trades.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for a project located at Marine Corps Base Camp Lejeune, North Carolina. The primary objective is to detail all items of work as described in the attached project description.

• The work encompasses all items detailed in the attached project description.

• The location of the work will be at the Marine Corps Base Camp Lejeune, North Carolina, within a specified building and/or area, with the exact location to be determined by the Contracting Officer.

• Construction will be phased according to the attached project description.

• Existing work must be protected from damage during construction operations. Any existing work that is removed or altered must be repaired or replaced to match existing or adjoining work, as approved by the Contracting Officer, ensuring it is in a condition equal to or better than before new work commenced.

• The Contractor is responsible for locating and verifying existing underground facilities (utilities, etc.) using a professional utility locator. Elevations of existing piping, utilities, and obstructions must be verified before installing new work.

• The Contractor must notify the Contracting Officer's Representative (COR) 48 hours prior to starting any excavation work.

• Government-furnished material and equipment will be indicated on drawings and in the scope of work, if applicable.

• Location: Marine Corps Base Camp Lejeune, North Carolina.

• Protection of existing vegetation, structures, equipment, utilities, and improvements.

• Verification of underground utilities and location of obstructions.

• Notification to COR prior to excavation.

• Compliance with "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements."

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for replacing existing lock-sets on all living area doors with new swipe locks in multiple BEQ buildings located on Camp Lejeune, North Carolina.

• Replace existing lock-sets on living area doors in (31) BEQ buildings with new swipe locks.

• Provide a bit list, cores, and matching keys. This includes four sets each of master keys, grand master keys, and sub-master keys.

• The facility/activity will remain in operation during the entire construction period.

• Contractor operations must cause the least possible interference with normal operations.

• Furniture and other objects in the project area are to be moved by the contractor if required.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety & Health Officer, provided they are duly qualified for all three positions as defined in the project specification.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, which serves as a checklist and tracking tool for all required submittals throughout the construction project. It outlines the specific documents, reports, and plans that the contractor must provide to the government for review and approval at various stages of the project.

• Item Submitted: Lists the specific document or plan (e.g., Schedule of Prices, Construction Schedule, Accident Prevention Plan, Quality Control Plan, Test Reports, Certificates).
• Description: Provides a brief description of the submittal.
• Specification Section: References the relevant section in the project specifications.
• Submittal Type (SD-XX): Categorizes the submittal (e.g., SD-01 Preconstruction Submittals, SD-06 Test Reports, SD-11 Closeout Submittals).
• Schedule Dates: Columns for tracking contractor and government review dates.
• Action Codes: Indicates the required action (e.g., REVIEWER, APPROVAL).
• Status Tracking: Columns for tracking transmittal, receipt, and approval status.

This register is crucial for bidders to understand the full scope of documentation and reporting required for the project. It helps in planning for the resources and time needed to prepare and submit these items, and it clarifies the government's expectations for project oversight and closeout. Bidders should review this list to ensure they can meet all submittal requirements as part of their proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing locksets on living area doors in multiple Bachelor Enlisted Quarters (BEQ) buildings located on Camp Lejeune, North Carolina, with new swipe lock systems.

• Replace existing locksets on living area doors in 36 BEQ buildings.

• Provide new locksets compatible with ANSI/BHMA A156.2 (Series 4000, Grade 1) for bored locks and latches, and ANSI/BHMA A156.3 (Grade 1) for exit devices.

• Provide cylinders and cores compatible with Best Locks M-Series (7) pin, and high security cylinders compliant with ANSI/BHMA A156.30 (security level A).

• Install Ving Card Signature RFID electronic lock systems with SFIC key override and deadbolts. These locks must be ANSI/BHMA A156.13, Series 1000, Grade 1, mortise locks, tamper-resistant, UL listed, with a 1" throw deadbolt and 3/4" throw latch bolt.

• The system must support interrogation of a minimum of 600 events, including key card usage, date, and time.

• Provide a front desk system including a computer, monitor, Ving Vision software, and RFID encoder.

• Provide four spare RFID locksets, two service terminals, and two RFID contact cards.

• Provide 1500 1K RFID cards (resident) and 100 4K cards (staff).

• Provide a master keying system for each floor, including Grand master, Master, and Sub-Master keys.

• Provide a key cabinet for BEQ PP2.

• Locks must be compatible with Ving Card Signature RFID electronic lock system.

• System must be capable of unlocking from the front office via WIFI.

• Locks must have interrogatable memory for at least 600 events.

• Provide a one-year warranty and a one-year 24-hour phone support agreement.

• Work to be accomplished in multiple BEQ buildings on Camp Lejeune, North Carolina.

• Contractor shall provide training for the operation of the new lock system.

• All required repair locations and quantities are detailed in the attached "BEQ Lock Data Sheet".

• Contractor must submit all lock product specifications and technical data.

• Contractor must submit a schedule detailing work activities for Government approval before commencing work.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, dated September 2023. It provides comprehensive guidance to contractors on environmental regulations, policies, and procedures applicable to work performed on the installation. The guide covers a wide range of environmental topics, including:

• Environmental Management Systems (EMS)
• Training requirements
• Air Quality
• Environmental Emergency Planning and Response
• Cultural Resources
• Hazardous Materials/Hazardous Waste Management
• Asbestos
• Lead-Based Paint
• Natural Resources
• Stormwater Management
• Solid Waste, Recycling, and Pollution Prevention (P2)
• Potential Discovery of Undocumented Contaminated Sites
• Permitting

It also includes a Contractor Phone Directory with emergency and non-emergency contact numbers, and various appendices and attachments related to environmental procedures and forms.

This guide is crucial for any contractor performing work at MCB Camp Lejeune. It outlines the environmental responsibilities and compliance requirements that contractors must adhere to, including specific procedures for handling hazardous materials, waste disposal, spill response, and environmental protection. Understanding and complying with this guide is essential to avoid violations, penalties, and project delays. Contractors should review the sections most relevant to their specific scope of work to ensure full compliance with all applicable environmental laws and installation policies.