Q508--COM-HEMATOLOGY/ONCOLOGY-ON-SITE-603 FY25 New Award

Amendment / Modification

This amendment addresses vendor questions and clarifies several aspects of the solicitation:

• Schedule Clarification: The required clinic sessions are a minimum of three (3) 6-hour sessions per week, with one session on Friday, and a maximum of four (4) 6-hour sessions per week as identified by the VA. Each clinic session has a maximum of 25 patient slots.
• Coverage Responsibilities: The contractor is responsible for providing coverage during staff absences, vacancies, or emergencies. For unscheduled absences, replacement physician coverage must be provided within 2 hours, with immediate notification to the COR.
• All-Inclusive Rate: Offers must include an all-inclusive rate covering all costs associated with providing services. Separate technical and all-inclusive price quotes are required.
• Pricing Schedule: The price schedule indicates an estimated annual workload of 1,248 hours, not a price. Bidders must submit their pricing for per-hour and annual rates for each option period.
• Indemnification: The contractor is liable for and shall indemnify the Government against claims arising from the contractor's fault, negligence, or acts/omissions.
• Contingency Plan: Contractors must have a contingency plan for physician departures or inability to perform, developed and implemented by the contractor.
• Committee Meetings/Conferences: Attendance at 124 hours of committee meetings/conferences annually is considered paid time and is accounted for in the estimated hours.
• Cancellation Notice: A 90-day written notice is required for clinic reductions or cancellations, unless a state of emergency is declared. Exceptions for less than 90-day notice include weather, acts of war, or national disasters.

This amendment clarifies sections related to clinic schedules, coverage, pricing, indemnification, contingency planning, and cancellation policies.

The due date for submission of offers remains April 30th, 2026, at 17:00 EST. No changes to the submission deadline were made.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and provides answers to vendor questions.

• Offer Receipt Date Extended: The original deadline has been extended to April 30, 2026, at 17:00 EST.

• Vendor Questions Answered: Responses to vendor inquiries regarding the solicitation have been provided.

• Item 9A (Amendment of Solicitation Number): Updated to reflect this amendment.

• Offer Due Date: Extended.

• The due date for submitting offers has been extended to April 30, 2026, at 17:00 EST.

• Answers to vendor questions are provided, which may impact proposal preparation.

• Personnel Requirement: The contract requires one (1) FTE, with a minimum of one (1) Board-Certified Hematology provider on-site when called or scheduled. The contractor is responsible for coverage during vacancies or absences.

• Question Submission Deadline: Questions were due by April 26, 2026, at 11:00 AM EST.

• Answers to Questions: All answers will be posted by EOD on April 27, 2026.

• Past Performance References: Provide references from within the past five years of the RFQ due date.

Solicitation / RFP / RFQ

This solicitation is for Hematology / Medical Oncology Physician Services to be provided on-site at the Robley Rex VA Medical Center in Louisville, KY, and the new Louisville VA Medical Center once it opens. The services are for beneficiaries of the Department of Veterans Affairs (VA).

• Provide Board Certified Hematology/Medical Oncology Physician Services.

• Outpatient services include a minimum of three (3) and a maximum of four (4) 6-hour clinic sessions per week, with a maximum of 25 patient slots per clinic. One clinic day must be on Friday.

• Focus on general hematology-oncology, including all sub-specialties and ad-hoc inpatient coverage.

• Attend required committees/conferences, totaling 124 hours annually.

• Physicians must meet national standards (The Joint Commission, AHA) and VHA regulations.

• Physicians must be licensed, Board Certified by ABIM in Hematology and Medical Oncology, and certified in BLS/ACLS.

• Mandatory training includes ACLS/BLS, Active Threat, Blood Administration, EHR, Government Ethics, Hospice/Palliative Care, MST, Moderate Sedation, PACT Act, Patient Abuse/Rights/Safety, Disruptive Behavior/Violence Prevention, Workplace Harassment/No Fear Act, Suicide Prevention, Infection Control, VA Core Values, VA Privacy/Security, and VISTA Imaging.

• Compliance with infection control standards (TB, MMR, Varicella, Pertussis, Influenza, COVID-19).

• Adherence to HIPAA and other privacy regulations.

• Contract Type: Fixed Price (FP) Indefinite Delivery/Indefinite Quantity (IDIQ) with Economic Price Adjustment (EPA).

• Period of Performance: Base period of six months, with an option for an additional six months (FAR 52.217-8).

• Total Contract Term: Five (5) years (base + four 1-year option periods).

• Estimated Value: $16 Million (This appears to be an estimate for the overall acquisition, not necessarily this specific solicitation's value).

• Contract Minimum: $10,000.00

• Contract Maximum: $1,500,000.00

• Offer Due Date: April 26, 2026, 11:00 AM EDT.

• Submission Method: Email to Samantha.Shackelford@va.gov. Quotes are not to be faxed.

• Evaluation Factors (in descending order of importance):

  1. Past Performance
  2. Technical Capabilities (Staffing Approach, Capacity, Technical Risk)
  3. Price

• Award Basis: Best value trade-off process.

• Offer Acceptance Period: 185 calendar days from quote receipt.

• Acquisition is Unrestricted.

• NAICS Code: 621111 - Offices of Physicians (except Mental Health Specialists).

• Size Standard: $16 Million (This appears to be an estimate for the overall acquisition, not necessarily this specific solicitation's value).

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• Attachments include QASP, Contractor Certification of Immigration, Conflict of Interest Certification Statement, Onboarding Flowchart, and Past Performance Survey.

• Offerors must register in the System for Award Management (SAM).