R425--Capital Asset Facility Management System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Phoenix Healthcare System (PVAHCS), has issued a Solicitation for the Development of a Capital Assets and Facilities Management (CAFM) system. This system aims to enhance real-time collaboration, improve productivity for facilities staff, and streamline maintenance and capital asset reporting. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due February 26, 2026, at 1:00 PM MST.
Scope of Work
The solicitation seeks a CAFM system comparable to ArcGIS Pro, integrating Building Information Modeling (BIM), architectural drawings, occupant data, and condition assessments into a 3D visualization platform with high-precision location data. Key tasks include:
- Task 1: Space Audit & Personnel Study: Conduct a system-wide space audit and personnel utilization study for the PVAHCS main campus and associated clinics.
- Task 2: PaaS Integration & Implementation: Implement a Platform as a Service (PaaS) system for the CAFM.
- Task 3: PaaS Maintenance: Provide ongoing maintenance, data updates, and technical support.
- Task 4: Training: Develop and deliver training courses for PVAHCS employees. Deliverables include site and personnel occupancy surveys, online software setup, Capital Asset Inventory (CAI) data upload, floor plan updates, technical support, user licenses, and training materials. The system must also be compatible with a veteran and staff accessible wayfinding platform.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A Base Year (from Award Date to September 30, 2026) with four (4) subsequent Option Years.
- Estimated Value: $34 Million for the base year.
- NAICS Code: 541512 - Computer Systems Design Services.
- Product Service Code: R425 - Engineering And Technical Services.
- Place of Performance: Phoenix Veteran Affairs Healthcare System, Phoenix, AZ.
Submission & Evaluation
- Submission Deadline: February 26, 2026, at 1:00 PM MST.
- Submission Method: Proposals must be emailed in PDF format to Felicia Simpson at felicia.simpson@va.gov.
- Questions Due: February 17, 2026, at 1:00 PM MST, submitted in writing to Felicia Simpson.
- Evaluation Factors: Award will be based on a best value determination, considering Technical Approach, Experience, Required Documents, Price, and Past Performance (CPARS).
- Required Forms: Offerors must submit VA Form 10091 (Vendor File Request Form) and IRS Form W-9 (Request for Taxpayer Identification Number and Certification) with their offer.
Eligibility & Set-Aside
This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs and listed in the SBA certification database. Compliance with VAAR 852.219-75 (Limitations on Subcontracting) is mandatory.