B611 HVAC Repair

Form / Attachment / Pricing Sheet

This document, Appendix A, provides detailed guidance for contractors regarding the submission of Safety Data Sheets (SDS) for Hazardous Materials (HAZMAT) and the reporting of HAZMAT usage at Shaw Air Force Base (SAFB). It outlines the requirements for identifying, documenting, and managing hazardous materials used during contract performance.

• Hazardous Material Definition: Defines HAZMAT according to OSHA standards.
• References: Lists relevant Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Air Force Federal Acquisition Regulations Supplement (AFFARS), and installation-specific plans.
• Required Submittals: Details the need for SDS for each HAZMAT to be used, accompanied by the "SAFB Contractor Worksheet" (Attachment A-1) and potentially the "Contractor Hazardous Material Review" sheet (Attachment A-2).
• Reporting Requirements: Differentiates reporting for short-term transient contractors (post-award/pre-construction submittal) and long-term embedded contractors (use of Enterprise Environmental, Safety & Occupational Health Management Information System - EESOH-MIS).
• SAFB Contractor Worksheet (Attachment A-1): Requires detailed information on contractor, material, quantity, project location, process, and waste generation.
• Contractor Hazardous Material Usage Tracking Form (Attachment A-3): Mandates monthly or post-project reporting for contracts exceeding or less than 60 days, respectively.

This appendix is critical for any bidder planning to use hazardous materials on the project. It dictates the specific documentation (SDS, Contractor Worksheet, Usage Tracking Forms) and procedures required for HAZMAT management, including submission timelines and approval processes. Failure to comply can impact contract performance and environmental compliance. Bidders must carefully review these requirements to accurately estimate compliance costs and effort.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for the design, demolition, and installation of HVAC equipment at building 611. The existing chiller and chilled water pump are to remain and be incorporated into the new design.

• Demolition: Removal of existing air handler units, fan coil units, exhaust fans, and associated isolation valves. Prior to demolition, hot and chilled water flow rates at both air handlers must be measured and submitted to the government.

• New Work: Installation of two new air handler units, new isolation valves for hot and chilled water lines, new fan coil units, and a new exhaust fan for restrooms. All new components must match existing characteristics and performance values where applicable. New lines require insulation in accordance with Shaw Air Force Base Design Standards. The existing ceiling grid will be reassembled.

• Testing and Balancing: Conduct a Test and Balance of the HVAC system in accordance with UFGS 23 05 93, measuring hot water and chilled water flow rates at both air handlers under summer and winter conditions. The system will be balanced to original design conditions, with results submitted for approval.

• Total contract duration: 167 days

  • Design Phase: 77 Calendar Days
  • Construction: 60 Calendar Days
  • Project Closeout: 30 Calendar Days

• The facility will be occupied during construction; work must accommodate existing occupants and protect government property.

• Design Submittals: 65% and 95% design submittals are required electronically (.dwg and .pdf) and in hard copy. The 65% design submittal may include material orders for long lead items upon approval.

• Equipment: New equipment must have a SEER rating of 14. Electrical characteristics should match existing where possible.

• Standards: Work must comply with various codes and standards including UFC, UFGS, IBC, IPC, NEC, NESC, NFPA, and Shaw Air Force Base Design and Construction Standards.

• Environmental: Proper handling and disposal of hazardous waste (e.g., fluorescent lighting tubes, t-stats) and refrigerant is required. Asbestos is not present.

• Warranty: A minimum one-year warranty against defects in material and workmanship is required.

• Personnel: A full-time contractor superintendent is required, and a Quality Control (CQC) and Safety (SSHO) representative as needed. The superintendent cannot also be the CQC.

• Reporting: Daily reports in RAKEN format with pictures, and dump receipts, are required. A completed DD1354 form is required upon completion of each phase.

Form / Attachment / Pricing Sheet

This document outlines the environmental requirements for contractors performing work at Shaw Air Force Base (SAFB). It details administrative and procedural requirements for managing hazardous materials, waste disposal, recycling, storm water pollution prevention, and other environmental concerns.

• Environmental Provisions: Covers requirements for hazardous materials (HM), municipal solid waste (MSW), construction and demolition (C&D) debris, recycling, hazardous waste (HW), universal waste (UW), asbestos, lead-based paint (LBP), polychlorinated biphenyl (PCB), non-regulated wastes, and refrigerant recovery.
• Submittals: Specifies required documentation such as Storm Water Pollution Prevention Plans, Spill Prevention and Control Plans, Hazardous Waste Emergency Contingency Plans, Hazardous Material Usage Tracking Forms, waste disposal reports, training certificates, and refrigerant recovery forms.
• Specific Requirements: Details procedures for storm water pollution prevention, spill reporting, hazardous material authorization, waste minimization and diversion goals, hazardous waste management, and disposal protocols.
• Preservation: Includes requirements for cultural resource preservation (archeological and historic buildings) and natural resource preservation (wetlands, wildlife habitat).
• Excavation Procedures: Outlines response procedures for encountering unusual materials during excavation.
• Green Procurement: Mandates compliance with affirmative procurement programs and the purchase of Environmentally Preferable Products (EPP).
• Air Emission Sources: Addresses permitting requirements for air emission sources.

This document is critical for bidders to understand the environmental compliance obligations associated with performing work at SAFB. It highlights the extensive requirements for waste management, material handling, reporting, and potential discovery of hazardous materials during excavation. Bidders must assess their capability to meet these stringent environmental standards, which will impact project planning, resource allocation, and overall cost. Failure to comply can result in significant penalties and project delays.

Form / Attachment / Pricing Sheet

This document is AF Form 3064, a Contract Progress Schedule. It serves as a template for contractors to detail their planned project timeline and progress. Bidders will likely need to complete and submit this form as part of their contractual obligations.

• Contract Information: Fields for Contract Number, Award Date, Completion Date, Purchase Req. No., Project No., NTP Date, and Actual Completion Date.

• Project Details: Fields for Project Title and Submitter information.

• Work Elements: A table to list major work elements (Column B), the percentage of the total job each represents (Column C), and planned periodic progress over specified timeframes (Columns D through Q, representing weeks or periods).

• Progress Tracking: Sections for 'Scheduled Complete This Period', 'Actual Complete This Period', 'Scheduled Completed Total', and 'Actual Completed Total'.

• Approval Signatures: Spaces for approval by the Installation Engineer and Contracting Officer.

• Complete three copies of the form.

• Enter contract and project details accurately.

• List major work elements and their percentage of the total job (totaling 100%).

• Detail planned periodic progress in the upper half of the specified columns.

• A graph can be plotted to show cumulative progress.

• Revised schedules are required if the contract is modified.

• This form is related to AF Form 3065, Contract Progress Report.

This form is crucial for understanding the expected project scheduling and reporting requirements. Bidders should familiarize themselves with its structure and the level of detail required for progress reporting. It indicates the government's need for structured project management and progress tracking throughout the contract lifecycle. Completion and submission of this schedule, and subsequent progress reports, will be a key part of contract administration.

Form / Attachment / Pricing Sheet

This document is a Schedule of Material Submittals for the "Repair HVAC 611" project, identified by Solicitation/Contract No. VLSB 24-0032. It outlines the required submittals from the contractor and the project engineer/contract administrator.

• Line Item: Describes the specific item or type of submittal (e.g., Construction Schedule, HVAC Materials, O&M Manuals, Drawings at various stages, DDC Controls, Test and Balance Report, Electrical Components).
• Type of Submittal: Indicates whether certifications, shop drawings, samples, color selections, material cut sheets/specifications, manufacturer's warranties, catalog data, operating instructions, or other items are required.
• Required Submission Date: Specifies when the contractor must submit the item (e.g., "Within 1 week of NTP").
• Dates for Review/Approval: Columns for "DATE RECEIVED IN CONTRACTING," "DATE TO CIVIL ENGINEERING," "RETURN SUSPENSE DATE," "SUBMITTAL NUMBERS," "DATE CONTRACTOR NOTIFIED," "CONTRACTOR RESUBMITTAL," and "FINAL APPROVAL" track the review process.

This attachment is crucial for bidders to understand the specific materials, documentation, and project milestones that require formal submission and approval. It details the types of information the government expects to receive throughout the project lifecycle, including schedules, technical specifications, and operational documentation. Bidders should review this to ensure they can meet the specified submission timelines and requirements for all listed items.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document the prime contractor's and subcontractor's agreement regarding contract terms, particularly concerning labor standards and compliance clauses.

Part I - Statement Of Prime Contractor:

• Prime Contract Number
• Date Subcontract Awarded
• Subcontract Number
• Prime Contractor Name and Address
• Subcontractor Name and Address
• Confirmation regarding the inclusion of the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Details of the subcontract award, including the awarding firm and a description of the work by the subcontractor.
• Project and Location.
• Signature and title of the person signing for the prime contractor.

Part II - Acknowledgment Of Subcontractor:

• Acknowledgment by the subcontractor that specific clauses are included in their subcontract. These clauses cover:
  • Contract Work Hours and Safety Standards Act - Overtime Compensation
  • Payrolls and Basic Records
  • Withholding of Funds
  • Disputes Concerning Labor Standards
  • Compliance with Construction Wage Rate Requirements and Related Regulations
  • Construction Wage Rate Requirements
  • Apprentices and Trainees
  • Compliance with Copeland Act Requirements
  • Subcontracts (Labor Standards)
  • Contract Termination - Debarment
  • Certification of Eligibility
• Fields for intermediate subcontractors, if any.
• Signature and title of the person signing for the subcontractor.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It serves to ensure that subcontractors are aware of and agree to comply with specific labor standards and contractual requirements mandated by the prime contract. Understanding these requirements is crucial for accurate proposal development and contract compliance.

Solicitation / RFP / RFQ

This solicitation is for a construction requirement to design, demolish, and install HVAC equipment in Building 611 at Shaw AFB, SC. The existing chiller and chilled water pump are to remain and be used in the design. The estimated magnitude of this requirement is between $250,000.00 and $500,000.00.

• Design, demolition, and installation of HVAC equipment in Building 611.

• Utilization of existing chiller and chilled water pump.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not to exceed 167 calendar days after Notice To Proceed issuance.

• Site Visit: Mandatory for prime contractors on Tuesday, February 3, 2026, at 1:00 PM (local) EST at 330 Killian Avenue, Shaw AFB, SC 29152. Refer to attachments 14-16 for access requirements.

• Questions Due: Wednesday, February 11, 2026, at 1:00 PM (local) EST. Submit to Mr. Darrel Ford (darrel.ford.3@us.af.mil) and Ms. Kishauna Goodman (kishauna.goodman@us.af.mil).

• Bids Due: Thursday, April 16, 2026, at 1:00 PM (local) EST. Only hardcopy bids will be accepted.

• Bid Submission: Deliver to Mr. Darrel Ford or Ms. Kishauna Goodman at the 20th Contracting Squadron, 321 Cullen Street, Building 216, 2nd Floor, Room, Infrastructure Flight, Room 203, or mail to the 20th Contracting Squadron, 321 Cullen Street, Shaw AFB, SC 29152, Attention: Solicitation FA480326B0001.

• Bid Opening: Friday, April 17, 2026, at 10:00 AM (local) EST at the 20th Contracting Squadron, 321 Cullen Street, Building 216, 2nd Floor Conference Room 219. Bid opening procedures will also be available via Microsoft Teams.

• This requirement is a 100% Small Business Concern Set Aside.

• NAICS Code: 238220.

• Small Business Size Standard: $19,000,000.00 Annual receipts.

• Offerors must submit a fully completed SF 1442, acknowledge all amendments, and provide required financial resources, performance schedule, past performance, integrity, organization, experience, accounting, operational controls, technical skills, and equipment information at the time of bid submission.

• Bids must be responsive to all requirements; exceptions may result in rejection.

• Bid pricing must be valid through September 30, 2026.

• Performance and Payment Bonds are required. A bid guarantee is required (20% of bid price or $400,000.00, whichever is less).

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings related to the "Repair HVAC Bldg. 611" project. It serves as a visual guide for the scope of work.

• Drawing Index (Sheet 1 of 4): Lists all included drawings and their corresponding numbers. Includes project title, contractor information (APM LLC), and revision dates.
• Existing HVAC Demo Plan (Sheet 2 of 4): Details the removal of existing HVAC piping and units. Notes indicate that an exterior 30-ton unit will remain and that all existing piping from the chiller is to be removed.
• New HVAC Plan (Sheet 3 of 4): Outlines the installation of new HVAC components, including a new air handler unit, drain pan, float switch, and drain line. It specifies insulation requirements for new drain pipes.
• Ceiling and Lighting Plan (Sheet 4 of 4): Shows the layout of ceiling tiles and indicates that existing light fixtures will remain.

These drawings are critical for understanding the physical scope of the HVAC repair project, including demolition of existing systems and installation of new components. Bidders will need to use these plans to accurately estimate labor, materials, and project timelines.

Form / Attachment / Pricing Sheet

This document is a Limited Asbestos Survey Report for HVAC equipment and acoustic ceiling tiles in Building 611 at Shaw Air Force Base, South Carolina. It was prepared by Emerald, Inc. for the 20th Civil Engineering Squadron.

• The survey was conducted on March 11, 2025, and the report was issued on March 18, 2025.

• Twelve (12) samples were collected and analyzed for asbestos-containing materials (ACM).

• The report details the survey methodology, hazard assessment factors, analysis of results, and conclusions.

• Appendices include a site plan, asbestos sample log, chain of custody, analytical results, building inspector licenses, and site photographs.

• The survey concluded that the HVAC equipment and acoustic ceiling tiles in Building 611 do not contain friable or non-friable ACM as of the survey date.

• This information is relevant for any potential bidders involved in HVAC renovation activities or other work within Building 611 at Shaw Air Force Base, as it indicates the absence of asbestos in the surveyed materials.

Form / Attachment / Pricing Sheet

This document, DD Form 1354, is the "Transfer and Acceptance of DoD Real Property" form. It is used to document the transfer and acceptance of real property between DoD Components or for other real property transactions. Bidders may encounter this form as an attachment to a solicitation or contract, potentially detailing the real property assets involved in the opportunity.

• FROM/TO: Identifies the transferring and receiving organizations.
• Project/Job Number, Serial Number, Contract Number(s): Provides project and contract identification.
• Transaction Details: Specifies the type of transaction (e.g., Acquisition, Transfer Between Services) and whether it's a draft, interim, or final version.
• Item Details: Includes facility number, description, construction type, quantity, cost, and fund source for each real property item.
• Statement of Completion: Confirms the facilities are in accordance with specifications, with any deficiencies noted.
• Instructions: Detailed guidance on filling out the form is provided, referencing Unified Facilities Criteria 1-300-08 and the Real Property Information Model (RPIM).

This form provides critical details about the real property assets associated with a contract or project. Bidders should review it to understand:

• The specific real property being transferred or accepted.
• The associated project and contract information.
• The cost and funding details of the real property.
• Any construction deficiencies or remarks related to the property. This information can be crucial for understanding the scope, requirements, and potential liabilities or responsibilities related to the opportunity, especially for construction, maintenance, or facility management contracts.

Form / Attachment / Pricing Sheet

This document, "Design and Construction Standards for Shaw Air Force Base, South Carolina," dated March 23, 2018, with subsequent changes on April 24, 2018, and August 21, 2018, provides comprehensive guidance for all design and construction-related activities on Shaw Air Force Base and associated areas. It is intended for use by designers, engineers, planners, and contractors to ensure compliance with established standards, codes, regulations, and policies.

The document is structured into several sections covering:

• General Requirements: Standards, construction on base procedures, forms, environmental requirements, and antiterrorism force protection.
• Civil: Concrete paving, asphalt, site work, field quality control, and concrete testing requirements.
• Architectural Design: General guidelines, life safety design, and building exteriors and interiors.
• Structural: Design codes and standards, and general structural requirements.
• General Mechanical, Electrical, and Communications: Buried utilities, systems, sleeves, bollards, contractor training, and above-ground storage tanks.
• Mechanical: Water, gas, and fuel systems; HVAC design criteria; DDC controls; and insulation.
• Electrical: Electrical service, general electrical requirements, interior and exterior lighting, and fire alarm and mass notification systems.
• Fire Suppression Systems: Requirements for fire sprinkler systems.
• Appendices: Include lists of acronyms, construction documents, standard details, and landscape/plant selections.

This document is critical for any bidder involved in design or construction projects at Shaw Air Force Base. It outlines the specific standards, codes, and procedures that must be followed, impacting material selection, design methodologies, submission requirements, and overall project execution. Understanding these standards is essential for preparing accurate proposals and ensuring successful project completion.

Form / Attachment / Pricing Sheet

This document is a "Contract Progress Report" form (AF IMT 3065) used by contractors to report on the progress of a contract. It is used to track the percentage of work completed, both for the current period and cumulatively, and to compare scheduled progress against actual progress.

• Contractor Information: Report Number, Period Covered (From/To), Project Number, Contract Number, Contractor Name, and Address.
• Work Element Breakdown: A table to list specific work elements, their percentage of the total job, and completion status (this period and cumulative).
• Progress Tracking: Sections for "Scheduled This Period," "Actual This Period," "Cumulative Scheduled," and "Cumulative Completed," with fields for percentage and variance.
• Government Progress Tracking: Parallel fields for the government to track scheduled and actual progress.
• Progress or Completion Certificate: A section for the contractor to certify satisfactory completion and for the Contracting Officer or Base Civil Engineer to review and sign.

This form is likely an attachment to a solicitation or contract, requiring the selected contractor to submit regular progress reports. Bidders should understand this reporting requirement and how it will be used to monitor contract performance and potentially compute progress payments.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (General Decision Number: SC20260030) for building construction projects in Sumter County, South Carolina. It specifies the prevailing wage rates and fringe benefits required for various construction trades.

• General Decision Number: SC20260030
• Publication Date: 01/02/2026
• Superseded Decision: SC20250030
• Construction Type: Building
• Geographic Area: Sumter County, South Carolina
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades and Rates: Lists specific wage rates and fringe benefits for various trades including Electrician, Pipefitter, Bricklayer, Carpenter (various specialties), Cement Mason/Concrete Finisher, HVAC Mechanic, Laborer (various specialties), Operator (various equipment), Painter, Plumber, Roofer, and Truck Driver.
• Special Conditions: Includes additional hourly rates for specific working conditions (e.g., working on scaffolds) and notes regarding welders.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022, setting a minimum wage rate for covered workers.

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals and when performing work under the contract. Failure to comply with these wage determination requirements can lead to contract violations. The document also outlines the process for appealing wage determinations and provides contact information for relevant Department of Labor branches.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the design, demolition, and installation of HVAC equipment at building 611. The existing chiller and chilled water pump are to remain and be incorporated into the new design.

• Project Notes: Temporarily disassemble and support existing ceiling grid, and replace any damaged grid or tiles. Measure hot and chilled water flow rates at both air handlers before demolition and submit results.

• Demolition: Remove existing air handler units, associated isolation valves, existing fan coil units, associated isolation valves, and the existing exhaust fan for restrooms.

• New Work: Install two new air handler units, new isolation valves for hot and chilled water lines for both air handler units, new fan coil units, and new isolation valves for hot and chilled water lines for all fan coil units. Install a new exhaust fan for restrooms. Insulate new lines per Shaw Air Force Base Design Standards, including metal jacketing on exterior lines. Reassemble ceiling grid. Conduct a Test and Balance of the HVAC system in accordance with UFGS 23 05 93, measuring hot and chilled water flow rates at both air handlers under summer and winter conditions, balancing to original design conditions, and submitting all results and reports for approval.

• Test and Balance of the HVAC system to be conducted in accordance with UFGS 23 05 93.

• System to be balanced to original design conditions.

• A SEER rating of 14 is required for all new equipment.

• Total contract duration is 167 days:

  • Design Phase: 77 Calendar Days
  • Construction: 60 Calendar Days
  • Project Closeout: 30 Calendar Days

• The facility will be occupied during construction; work must accommodate existing occupants and protect government property.

• Design Submittals: 65% and 95% designs required electronically (.dwg and .pdf) and in hard copy. Design schedule includes specific timelines for submittal and government review.

• Minimum Submittal Requirements (65%): Initial DD 1354 Form, Demolition Plans, interior room layouts, exterior equipment/utility locations, interior finish schedules, construction/finish details, HVAC equipment layout/details, sizing calculations, special systems (DDC), electrical equipment layout/details, service sizing, and layouts for receptacles.

• Minimum Submittal Requirements (95%): Interior non-load bearing construction details, complete HVAC design, complete DDC system, and all remaining design/calculations/submittals for a constructible design.

• Construction: Start after 95% design approval and material on site. Contractor may submit for materials with 65% design approval. Long lead items must be on site before construction begins.

• General Construction Notes: Adherence to State, Federal, industry standards, UFC, UFGS, IBC, IPC, SCDHEC, NEC, NESC, NFPA, and Shaw Air Force Base Design and Construction Standards (latest editions). Video recording of all work areas prior to starting. Protection of existing facilities. Hazardous waste management and disposal according to regulations. Refrigerant information to be documented. DDC controls for new equipment, including shutdown capability and fresh air damper closure.

• Maintenance Accessibility: Design must ensure maintenance personnel have complete accessibility to filters, valves, controllers without removing more than one cover per unit. Provide means for AC coil removal/replacement.

• Electrical Service: Install new wiring and electrical equipment based on new HVAC system loads.

• Software: Any software used for system programming must be provided to the government.

• Equipment Identification: Include make, model, and operational characteristics on drawings; supply manufacturer cut sheets.

• Demolition/Cleanup: Restore areas to a neat and professional appearance. Clean the facility entirely before returning to the government.

• Personnel: Contractor superintendent cannot be CQC and SSHO simultaneously. A full-time contractor superintendent and as-needed CQC/SSHO are required.

• Warranty: Minimum one-year warranty against defects in material and workmanship.

• Permits: Contractor to pay for and obtain all required permits.

• Working Conditions: Operations to minimally interfere with base operations. Standard hours are 0700-1700, 5 days/week; night/weekend work may be required and must be coordinated. Coordinate utility outages.

• Asbestos/Lead Based Paint: No asbestos present. Refer to "Attachment 05 Ltd. Asb Survey Report 03-18-25".

• Debris Hauling and Disposal: Use approved routes, enclose debris, prompt cleanup of spills. Dispose of debris in authorized landfills/transfer stations. No on-base disposal or burning. Provide dump receipts with daily reports.

• Daily Reports: Submit electronic reports in RAKEN format with pictures, in .pdf, by 0800 the following work day.

• Pricing: Must account for updated code requirements.