Replacement of A/C System in one USG Residence in Paris

Amendment / Modification

• The bid due date for the solicitation (19FR6326Q0055) has been extended.

• The original due date was February 23, 2026, at 16:00.

• The new due date is March 6, 2026, at 16:00 (local French time).

• Item 11: This item specifically addresses amendments to solicitations and confirms the extension of the offer receipt date.

• The deadline for submitting offers has been extended to March 6, 2026, at 16:00 (local French time).

• Bidders are reminded that failure to acknowledge receipt of this amendment prior to the specified hour and date may result in rejection of their offer.

Form / Attachment / Pricing Sheet

This document, "Attachment 2- Basic Material Protection Plan," outlines the baseline requirements for protecting property and valuable assets within Government Owned (GO) properties during repairs or projects in Mission France. It details the necessary protective measures for various elements including floors, stairwells, walls, scaffolding, fireplaces, multiple items within a room, doorways, exterior elements, and pathways.

• General Requirements: Photo documentation of construction areas, compliance with USA, French, and European safety regulations (EM-385-1-1, OSHA), and adherence to the more stringent requirement when differences exist.
• Interior Protection: Rosin paper, self-adhesive covering, canvas cloth, and plywood for floors and stairwells. Specific requirements for heavy traffic and rolling scaffolding.
• Scaffolding: Only US or EU approved aluminum or steel scaffolding is permitted. Requirements for inspection, stability, outriggers for stationary scaffolding over 2 meters, and safety railings.
• Wall Protection: Covering for lighting, imbedded plaques, textile/wood wall coverings, and decorative architectural elements using acid-free tissue, dartex nylon film, or bubble wrap. Plastic protection for painting functions.
• Fireplaces & Mantles: Internal plastic sheeting and plywood for mantles.
• Multiple Items: Furniture protection blankets and 7-mil plastic sheeting for items in a room; environmentally sensitive objects require controlled temp/humidity.
• Doorways & Room Sealing: Use of "Plastic seal Doorways" and plastic sheeting or wood frames to create clean pathways and seal rooms.
• Exterior Elements: Protection for driveways, facades, vestibules, canopies, railings, and stairways using plywood, steel plate, or heavy fabric textiles.
• Pathways: Protection for pathways from entry points to construction zones, including stairs and elevators.
• Approved Materials: A list of approved protection materials is provided, including various types of polyethylene sheets, plywood, fiberboard, foam, neoprene, bubble wrap, tapes, paper, cardboard, and Tyvek.

This document is crucial for bidders to understand the specific requirements for protecting government property during project execution. It details the materials, methods, and standards that must be employed, directly impacting project planning, execution, and cost. Contractors must ensure their proposals and execution plans account for these protection measures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the air conditioning system in a U.S. Government Property located at the US Embassy, Paris-France.

• Removal of existing air conditioning installations, including refrigeration lines, electrical cables, and refrigerant gas.

• Recycling of all equipment and refrigerant gas in accordance with French regulations.

• Furnishing and installation of new air conditioning units: 3 on the second floor, 3 on the first floor, 3 on the ground floor, and 2 in the basement.

• Installation of condensate pumps as necessary.

• Furnishing and installation of new refrigerant lines, electrical cables, and circuit breakers, following the paths of the previous installations.

• Installation of a concrete slab for outdoor units.

• Installation of acoustic panels and sound traps to minimize condenser noise.

• Furnishing and installation of eleven wired remote controls and one centralized remote control.

• Performing system evacuation, leak testing, and unit commissioning.

• Maintaining the installation for one year after acceptance.

• The work is to be performed at the US Embassy, Paris-France.

• The contractor shall start work within 30 calendar days after contract award.

• The entire work must be completed no later than 25 calendar days after work has started.

• All work must comply with applicable French and European building regulations.

• Compliance with EM-385-1-1, OSHA standards, local French safety and health regulations, and specific UTE standards for electrical work and refrigerant fluids.

• The contractor must provide a Safety and Health Protection Plan.

• A one-year warranty on parts and labor is required, including four maintenance visits.

• Contractors must provide appropriate certification for electrical work.

• A resource-loaded work schedule is required.

• Identification information for all on-site employees must be submitted.

• Products must meet relevant European Standards.

• Working hours are Monday to Friday, 9:00 to 12:00 and 13:00 to 17:00. The property is closed on American and French holidays.

• No WIFI or Bluetooth monitoring is allowed for the centralized remote control.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the replacement of the Air Conditioning System in one U.S. Government Residence in Paris. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Replacement of the Air Conditioning system in one Residence located in Paris.

• The scope of work includes removal and disposal of existing AC equipment, protection of the site, supply and installation of a concrete slab, supply and installation of a complete set of new air conditioning systems (including electrical work), supply and installation of acoustic panels and soundtracks, commissioning, site cleaning and restoration, and training of up to 5 Embassy Personnel.

• This is a firm, fixed-price contract.

• The contract will be payable entirely in Euros.

• Performance is to begin within 30 calendar days and be completed within 55 calendar days after receiving award or notice to proceed.

• Proposals are due by February 23, 2026, at 16:00 (local French time).

• Proposals must be submitted electronically to Pariscontracting@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB per file.

• Required submission documents include: SF-1442, Section B (Pricing), Section K (Representations and Certifications), additional information as required in Section L, and proof of SAM Registration.

• Offers providing less than 120 calendar days for Government acceptance after the due date will be rejected.

• Award will be made to the lowest priced, technically acceptable, responsible offeror.

• Offerors must be registered in the SAM (System for Award Management) database.

• Offerors must have an established business with a permanent physical office address and telephone listing in France or an established subcontractor with a permanent physical office address in France.

• Offerors must demonstrate prior electrical and HVAC installation experience in France with suitable references.

• A site visit is scheduled for February 3, 2026, at 14:30 (local time). Prospective offerors should contact Anne Hibert at ParisContracting@state.gov by January 30, 2026, 17:00 local time to arrange entry.

• Performance and payment bonds are required, each in the amount of 20% of the contract price.

• Insurance requirements include General Liability with specific minimum amounts in Euros.