Replacement of B647 Roofing System Project 612A4-25-018

Form / Attachment / Pricing Sheet

This document is a Site Visit Log for Solicitation/Contract/Task Order No. 36C26126R0018, concerning the "Replacement of B647 Roofing System" at Building 647, Mather VA. It is intended to record attendees of a site visit.

• Solicitation/Contract/Task Order No.: 36C26126R0018
• Project Title/Description: Replacement of B647 Roofing System
• Areas to be Visited: Building 647, Mather VA
• Site Visit Date & Time: 02/05/2026, 11:30 Pacific Time
• Proposal Due Date/Bid Opening Date: 02/27/2026, 14:00 Pacific Time
• Escort Names: Kurt Haemmerling, Alex Arter
• Log Fields: Badge No., Printed Name (Last, First MI), Company Name, Area Code/Phone No.
• Additional Requirements: Space to note any specific requirements related to the visited activity.

This log indicates that a site visit was scheduled for February 5, 2026, and provides the proposal due date of February 27, 2026. Bidders interested in this opportunity should note these dates and may have been required to attend the site visit. The log itself is a record-keeping document for those who attended.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for replacing the existing asphalt roofing system on Building 647 at the Mather VA Medical Center/Sacramento VA Medical Center (SMC).

• Demolition: Complete removal of the existing asphalt roofing system (approximately 8,500 sq ft), including rolled roofing to parapet roof caps and a small first-floor roof area. This includes removing all debris and preparing the roof surface.

• Repairs: Repair damaged mechanical curbs with metal caps as necessary. Repair and re-roof around 10 existing roof drains, ensuring proper sloping for runoff.

• Installation: Install a new Ketone Ethylene Ester (KEE) roofing system equivalent to or better than the specifications in Table 1. This includes installing a fiber-type waterproofing vapor barrier, insulation, a 60mil or better reinforced roof membrane (thermoplastic coating, white in color, mechanically attached), and replacing 10 roof drains with new components.

• Ancillary Work: Install galvanized coned metal over piping terminations, replace piping supports with rubber base Uni-Strut fasteners, install new stainless-steel flashings, coping, column caps, and metal wall panel covers. Install worker access walkways (yellow, 3 ft wide, up to 250 linear ft) to all serviceable roof equipment. Install a new roof ladder from the first to the second floor of Building 645.

• Weather Protection: Contractor is responsible for managing the installation schedule to mitigate weather damage and provide building protection if weather becomes a factor. Odor-producing work must be performed after regular business hours.

• Design Layout: Provide a design layout showing all roof equipment and drainage locations, based on field verification.

• Crane Lift Plan: Submit a detailed crane lift plan as per specified requirements.

• Personnel: All services must be performed by fully qualified/certified/trained personnel of the manufacturer.

• Inspection: A 3rd party roofing inspector with at least 5 years of experience must perform inspections with the manufacturer's representative.

• Warranty: A minimum 30-year manufacturer's warranty certificate for the KEE roofing system is required. Maintenance instructions (physical and digital) must be submitted, detailing actions that would void the warranty.

• Quality: Roofing material thickness must be at least 0.060 inches. Specific physical properties for the KEE roofing system are detailed in Table 1.

• Duration: Project completion within 150 calendar days.

• Location: Mather VA Medical Center/Sacramento VA Medical Center (SMC) – 10535 Hospital Way Bldg. 647, Mather, CA 95655.

• Submittals: Crane lift plan, design layout, fume/odor control plan, submittals for roofing membrane, and maintenance instructions.

• Records Management: Compliance with Federal and Agency records management policies, including safeguarding of records covered by the Privacy Act and Freedom of Information Act. All deliverables are property of the U.S. Government.

• Subcontracting: Contractor requires Contracting Officer approval for any sub-contractor relationships involving disclosure of contract-related information.

• Exposure Allowance: Roof demolition exposure limited to no more than 14 days total.

• Waste Management: Work vehicles to be staged in approved gravel lots or furthest employee parking lots. Dumpsters to be staged near the work area.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, providing prevailing wage rates for various construction trades in California. It lists specific wage and fringe benefit rates for different job classifications, broken down by county or region within California. The document includes detailed descriptions of various construction roles and their associated tasks.

This document is crucial for bidders on federal or federally-funded construction projects in California. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. Failure to adhere to these wage determinations can lead to penalties and project delays.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price construction contract for the replacement of the roofing system on Building 647 at the VA Mather Healthcare System. The project involves demolition of the existing asphalt roofing and installation of a new roofing system.

• Demolition of existing roofing and preparation of the roof surface.

• Installation of a new roofing system equivalent to Ketone Ethylene Ester (KEE) interpolymer roofing, approximately 8,500 square feet.

• Replacement of roof drains, flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways.

• Installation of a new roof ladder.

• Provision of a 3rd party roofing inspector.

• Provision of a 30-year manufacturer's warranty certificate.

• Submission of maintenance instructions.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 150 calendar days after Notice to Proceed.

• Place of Performance: VA Mather Healthcare System, 10535 Hospital Way, Mather, CA 95655-4200.

• Proposal Submission Deadline: February 27, 2026, 2:00 PM PDT.

• Proposals must be submitted electronically via email to alex.arter@va.gov, with Cc to charee.harris@va.gov.

• Offer Guarantee: Required in the form of a bid bond, submitted electronically by the proposal due date.

• Performance and Payment Bonds: Required from the successful offeror within ten (10) days of Notice of Award.

• Basis for Award: Lowest priced proposal that is responsive to the terms of the RFP. Price is the sole evaluation criterion.

• Questions/RFIs Deadline: February 18, 2026, 2:00 PM PST.

• Site Visit: Scheduled for February 5, 2026, at 11:30 AM PST. Meet at Building 650 main lobby.

• This requirement is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Offerors must be verified as SDVOSB in the SBA VetCert and/or DSBS websites at the time of proposal submission and prior to award.

• Registration in SAM.gov is required.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Wage Determination: CA20260007 01-16-2026 is applicable.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form used to submit pre-proposal inquiries regarding Solicitation 36C26126R0018. Responses to these inquiries will be provided in an amendment format via email and/or posted to SAM.gov. Telephone requests will not be accepted.

• Solicitation Number: 36C26126R0018
• Submission Method: All inquiries must be submitted via email to alex.arter@va.gov using an editable version of this form.
• Inquiry Identification: Inquiries should be identified numerically in sequence.
• Inquiry Type: Bidders must indicate if their questions pertain to the solicitation, evaluation factors, statement of work, or technical data.
• Required Information: The form requires the Company Name and Offeror, the name of the person submitting the question, the date of inquiry, and a phone number.
• Inquiry Section: A section is provided to type the proposal inquiry, with space for multiple RFIs.

This form is essential for bidders to ask clarifying questions about the solicitation, evaluation factors, statement of work, or technical data. Proper completion and submission via email are required to receive official responses from the government, which will be communicated through amendments.

Form / Attachment / Pricing Sheet

This document is a price breakdown attachment for Solicitation 36C261-26R0018, "REPLACEMENT OF B647 ROOFING SYSTEM." It is intended for price analysis purposes as per FAR 15.404-1 and requires bidders to provide a complete divisional cost break-out for the project.

• Divisional Cost Break-out: Bidders must provide costs for the following divisions:
  • DIVISION 1 – General Requirements
  • DIVISION 2 – Sitework General, Demolition
  • DIVISION 5 – Metal
  • DIVISION 9 – Finishes
  • DIVISION 11– Equipment
  • OTHER AS REQUIRED
• Cost Categories: The breakdown includes fields for Subtotal, Bonds and Insurance, Overhead, and Profit.
• Total Bid: A final field for the "TOTAL BID FOR THIS PROJECT" is provided.
• Instructions: The total price amount is to be recorded on SF1442, block 17. The document is editable as required.

This attachment is critical for bidders to detail their project costs according to the specified divisions and categories. It directly impacts the proposal submission by requiring a structured cost breakdown that will be used for price analysis and recorded on the SF1442.

Form / Attachment / Pricing Sheet

This document outlines the "VA NOTICE OF LIMITATIONS" clause, which details subcontracting limitations for offerors responding to VA solicitations. It requires offerors to certify compliance with these limitations if awarded a contract.

• Certification Requirement: Offerors must certify that they will comply with subcontracting limitations as specified in the solicitation and resultant contract.
• Limitations by Contract Type:
  • Services (except construction): No more than 50% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General Construction: No more than 85% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
  • Special Trade Construction: No more than 75% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
• Exclusions: Costs of materials are excluded from subcontracting limitations in construction contracts. Other direct costs may be excluded for services under specific conditions.
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001, and may lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with VA requests for documentation.
• Submission Requirement: The completed and signed certification must be returned with the offer. Failure to provide it will render the offer ineligible for award.

This attachment is critical for bidders to understand their subcontracting obligations and the certification requirements. Failure to complete and submit this certification with the bid will result in disqualification. Bidders must ensure their proposed subcontracting plan adheres to the specified percentages for services or construction contracts to be eligible for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the specifications for a roofing replacement project for Building 647 at the VANCHCS Mather campus.

• Complete replacement of the existing roofing system for Building 647, covering approximately 8,500 square feet.

• Includes selective demolition of the existing roofing, preparation of the roof deck, and installation of a new roofing system.

• Replacement of 10 roof drains, including associated piping, boots, strainers, and clamp rings.

• Installation of new stainless steel flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways (3 feet wide) to all serviceable roof equipment.

• Replacement of a roof ladder for Building 645 from the 1st to the 2nd floor roof.

• Repair of damaged mechanical curbs as necessary.

• New roofing system must be equivalent to a Ketone Ethylene Ester (KEE) roofing system.

• Membrane must be 60mil or better, reinforced polyester knit fabric with thermoplastic coating, white in color.

• Manufacturer's warranty for the KEE roofing system must be a minimum of 30 years.

• All work must be performed by fully qualified/certified personnel.

• Adherence to safety requirements (OSHA, VA guidelines) and infection control risk assessment.

• Submission of a detailed project schedule, safety plan, quality control plan, and waste management plan.

• Provision of photographic documentation throughout project stages.

• Location: VANCHCS Mather campus, Building 647.

• Project may require night and weekend work to minimize disruption to hospital operations.

• A crane lift plan is required, including FAA considerations.

• A fume/odor control plan must be provided prior to construction.

• Contractor must provide a 30-year manufacturer's warranty certificate.

• Maintenance instructions (physical and digital) must be submitted, detailing actions that would void the warranty.

• Compliance with VA security management program and access restrictions.

• Site visits by bidders require appointment with the Contracting Officer.