Replacement of B647 Roofing System Project 612A4-25-018

Amendment / Modification

This amendment provides additional information related to the solicitation:

• RFI Response for D Square Construction LLC.
• RFI Response for Borja Engineering & Construction, Inc.
• Site Visit Log Sheet.
• BLDG 647 Design.

This amendment introduces new documents and responses, impacting the information available to bidders.

While this amendment provides additional information, it does not explicitly state a change to proposal deadlines or submission requirements. Bidders should review the attached documents for any impact on their proposals.

Questions & Answers / Clarifications

This document is a Request for Information (RFI) form submitted by D Square Construction LLC, seeking clarification on various aspects of an upcoming solicitation. Responses to these RFIs will be provided in an amendment format via email and/or posted to SAM.gov.

• As-Built Drawings: The VA will provide as-built roof drawings for Building 647 (Attachment provided, for reference only, not guaranteed accurate). Structural, mechanical, plumbing, and electrical as-built drawings are None Available. As-built drawings are not available in CAD format.
• HAZMAT Survey: A current HAZMAT Survey for Building 647 is not available. The VA will decide on change orders regarding this, referencing Item #5 in the SOW.
• Design-Build Project: The VA will outline design deliverables for the Contractor's A/E and provide a timeline for 65%, 90%, and 100% construction documents with meeting requirements, referencing Item #6 in the SOW.

This RFI seeks to clarify requirements related to drawings, surveys, and design deliverables. The responses, when provided in an amendment, will likely impact the understanding of the scope of work and potentially the proposal preparation.

Questions & Answers / Clarifications

This document is a Request for Information (RFI) form submitted by Samson Borja of BEC, seeking clarification on solicitation 36C26126R0018. Responses will be provided via amendment format.

• RFI #1: Inquires about the provision of AS-Build drawings for existing room and mechanical equipment on the roof. The response indicates "See the attached drawings."
• RFI #2: Asks if temporary air is required during installation. The response states that if air handlers are removed from the roof, temporary air must be provided.
• RFI #3: Seeks to know if a more economical product can be proposed that meets or exceeds requirements, requesting reference to the SOW and specifications.
• RFI #4: Asks if demolition is required down to the deck without exception, or if a more economical product meeting requirements can be proposed, again requesting reference to the SOW and specifications.

This RFI seeks clarification on technical data and statement of work aspects of the solicitation. The responses provided within the RFI itself offer some direct answers, while others direct the inquirer to consult the SOW and specifications. The submission deadline for pre-proposal inquiries is via email to alex.arter@va.gov using an editable version of this form.

Form / Attachment / Pricing Sheet

This document is a Site Visit Log for Solicitation/Contract/Task Order No. 36C26126R0018, concerning the "Replacement of B647 Roofing System" at Building 647, Mather VA. It records the attendance of individuals from various companies during a site visit.

• Solicitation/Contract/Task Order No.: 36C26126R0018
• Project Title/Description: Replacement of B647 Roofing System
• Location: Building 647, Mather VA
• Site Visit Date/Time: 02/05/2026, 1130 Pacific Time
• Proposal Due Date/Bid Opening Date: 02/27/2026, 1400 Pacific Time
• Escort Name: Kurt Haemmerling, Alex Arter
• Attendees: A list of individuals with their printed names, company names, and area code/phone numbers.

This log provides critical information for potential bidders, including the specific solicitation number, project description, and location. It also confirms the date and time of the site visit and the proposal due date/bid opening date. The list of attendees and their associated companies may offer insights into other interested parties or subcontractors.

Other / Unclassified

This document is a "Site Visit Log" for Solicitation/Contract/Task Order No. 36C26126R0018, Project Title/Description: Replacement of B647 Roofing System. It records attendees for a site visit to Building 647 at Mather VA, which took place on 02/05/2026 at 1130 Pacific Time. The proposal due date/bid opening date was 02/27/2026 at 1400 Pacific Time. The log includes the printed name, company name, and area code/phone number for each attendee.

This log provides a record of companies that attended the site visit. This information may be relevant to bidders as it indicates potential competitors or collaborators who have expressed interest in the opportunity by attending the site visit. It also confirms the date and time of the site visit and the proposal due date/bid opening date.

Forms / Attachments / Pricing Sheets

This document is a cover sheet for the "Repair Exterior Building 647 (Design)" project at the VA Northern California Health Care System in Mather, California. It serves as an index and overview for the "Design Development 65%" set of drawings.

• Project Title: Repair Exterior Building 647 (Design)
• Location: VA Northern California Health Care System, Mather, California
• Project Numbers: DVA Project No. 612-461, ACG Project No. 17-112, MEI Project No. 228
• Drawing Set: Design Development 65%
• Consultants: OVE Architects, Apogee Consulting Group
• Drawing Index: Lists drawings by discipline (Cover/General, Architectural, Civil, Demolition, Electrical, Equipment, Fire Protection, Food Service, HVAC, Interior/Signage, Landscape, Life Safety, Mechanical, Plumbing, Security, Shop Drawings, Single Line Dwg, Site, Structural, Telecom/AV, Miscellaneous, Small Documents).
• Total Drawings: 16

This document provides a high-level overview of the project scope and the various disciplines involved in the design. It acts as a table of contents for the detailed drawings, helping bidders understand the full scope of work and identify relevant sections for their specific trade or service offering.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing asphalt roofing system on Building 647 (B647) at the VA Northern California Health Care System, Mather Building. The project aims to provide a new, durable roofing system and associated components.

• Demolition: Complete removal of the existing asphalt roofing system, including debris disposal and preparation of the roof surface.

• Roofing System Installation: Installation of a new Ketone Ethylene Ester interpolymer (KEE) roofing system, approximately 8,500 square feet, including parapet caps and a small first-floor roof area.

• Materials: Use of a 60mil or better reinforced thermoplastic roof membrane (white in color), vapor barrier, and insulation.

• Component Replacement: Replacement of 10 roof drains, pipe boots, conduit boots, strainers, clamp rings, galvanized coned metal over piping terminations, piping supports, stainless-steel flashings, coping, column caps, and metal wall panel covers.

• Walkways & Access: Installation of worker access walkways (3 feet wide, up to 250 linear feet) and a new roof ladder for Building 645.

• Repairs: Repair of damaged mechanical curbs as necessary.

• Weather Protection: Contractor is responsible for managing installation to mitigate weather damage risks.

• Odor Control: Odor-producing work must be performed after regular business hours.

• Design Layout: Contractor must provide a design layout of equipment and drainage locations, field-verified.

• Duration: Project completion within 150 calendar days.

• Personnel: Work to be performed by fully qualified/certified and trained personnel.

• Inspection: A 3rd party roofing inspector with at least 5 years of experience is required for inspections with the manufacturer's representative.

• Warranty: A minimum 30-year manufacturer's warranty for the KEE roofing system is required. Maintenance instructions (physical and digital) must be provided, detailing actions that would void the warranty.

• Quality: Adherence to VA Master Specifications and manufacturer's warranty requirements.

• Location: Mather Building 647, VA Northern California Health Care System.

• Duration: 150 calendar days.

• Personnel Requirements: Negative TB test, annual influenza shot, and adherence to health protocols for personnel working on the VA campus.

• Safety: Development and submission of a crane lift plan, including detailed safety and operational information.

• Submittals: Design submittals must follow VA PG-18-15. Includes meeting minutes, QA/QC plan, construction documents, and record drawings.

• Security: Compliance with VA security regulations, including badge requirements, restricted photography, and safeguarding of project information.

• Environmental: Contractor must provide a HAZMAT report, including lead and asbestos testing.

• Design Independence: Designs must be independent of future construction projects and not include separately procured furniture or equipment.

• VA Standards: Design criteria must adhere to the VA Technical Information Library (TIL) and relevant VA standards (e.g., PG-18-1, PG-18-3, etc.).

• Commissioning: Contractor must provide Commissioning Agent services and deliverables as per OCFM Whole Building Commissioning Process Manual.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing asphalt roofing system on Building 647 (B647) at the Mather VA Medical Center/Sacramento VA Medical Center (SMC).

• Complete removal of the existing roofing system.

• Installation of a new Ketone Ethylene Ester interpolymer (KEE) roofing system, approximately 8,500 square feet, including parapet roof caps and a small first-floor roof area.

• Replacement of 10 roof drains, pipe boots, conduit boots, strainers, and clamp rings.

• Installation of new stainless-steel flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways (3 feet wide, up to 250 linear feet) and a new roof ladder for Building 645.

• Repair of damaged mechanical curbs.

• Provision of a design layout showing all roof equipment and drainage locations.

• Field verification of all equipment locations.

• Phased or sectioned demolition approach with a maximum exposure of 14 days.

• Installation of a fiber-type waterproofing vapor barrier, insulation, and a 60mil or better KEE roof membrane.

• Mechanical attachment of the roof membrane with sealed laps.

• Sealing of all roof drains and vent penetrations.

• Installation of galvanized coned metal over roof membrane terminations on piping.

• Replacement of all piping supports with rubber base Uni-Strut fasteners.

• Ensuring no screws or plates are exposed on the finished roof.

• All services to be performed by fully qualified/certified/trained personnel.

• Installation schedule must eliminate risk of weather damage; building protection required.

• Odor-producing work to be performed after regular business hours.

• A 3rd party roofing inspector with at least 5 years of experience is required for inspections.

• Manufacturer's KEE roofing system warranty for a minimum of 30 years.

• Deliverable: Roofing manufacturer 30-year warranty certificate.

• Maintenance instructions (physical and digital) required, including methods that void the warranty.

• Project duration: No longer than 150 calendar days.

• Location: Mather VA Medical Center/Sacramento VA Medical Center (SMC) – 10535 Hospital Way Bldg. 647, Mather, CA 95655.

• Contractor must provide a crane lift plan.

• Contractor must provide a fume/odor control plan.

• Contractor must provide a 3rd party roofing inspector.

• Contractor must provide a 30-year manufacturer's warranty certificate.

• Adherence to specific attachment specifications (e.g., 075416 for KEE Roofing, flexible walkways).

• Compliance with records management requirements, including safeguarding of sensitive information and government ownership of all data/records.

Solicitation / RFP / RFQ

This document contains detailed specifications for a roofing replacement project for Building 647 at the VANCHCS Mather campus. The project involves the selective demolition of the existing roofing system and the installation of a new KEE (Ketone Ethylene Ester) roofing system, covering approximately 8,500 square feet. The work includes preparing the site, removing debris, repairing mechanical curbs, installing a new waterproofing vapor barrier, insulation, and a 60-mil KEE roofing membrane. It also includes replacing roof drains, installing new stainless steel flashings, coping, column caps, and metal wall panel covers, as well as installing worker access walkways and a new roof ladder for Building 645.

• Roof Replacement: Complete replacement of the roofing system for Building 647.

• Materials: New KEE roofing system equivalent to or better than specified standards (e.g., 60-mil membrane, specific underlayment).

• Demolition: Removal of existing roofing down to the deck, including debris disposal.

• Repairs: Repair of damaged mechanical curbs.

• Drainage: Replacement of 10 roof drains and associated components.

• Metalwork: Installation of new stainless steel flashings, coping, column caps, and metal wall panel covers.

• Access: Installation of worker access walkways and a new roof ladder for Building 645.

• Warranty: A minimum 30-year manufacturer's warranty for the KEE roofing system.

• Submittals: Project Schedules, Submittals, Safety Plan, Quality Control Plan, Schedule of Values, Name Brand Items list, Environmental Protection Plan, Construction Waste Management Plan, and Sustainable Construction Plan.

• Safety: Strict adherence to OSHA, AIA, and VA guidelines, including a site-specific safety plan and Activity Hazard Analyses (AHAs).

• Infection Control: Compliance with VA Infection Control Risk Assessment (ICRA) protocols, especially for work in occupied areas.

• Location: VANCHCS Mather campus.

• Work Hours: Standard hours are Monday-Friday, 7:00 AM to 4:30 PM PST. Night/weekend work (WHEN Hours) may be required and requires prior written approval.

• Pre-bid: Site visits may be arranged by appointment.

• Submittals: 100% of project submittals must be approved prior to construction start. VA review periods for submittals are typically 15 working days.

• Schedule: A detailed CPM schedule is required within 30 days of Notice to Proceed.

• Not explicitly stated in the provided text, but typical for VA solicitations.

• The document references numerous other specification sections (e.g., General Requirements, Safety, Quality Control, Demolition, Insulation, Flashing, Joint Sealants) that bidders must consult for complete requirements.

• Strict adherence to safety, security, and infection control protocols is emphasized due to the healthcare facility environment.

• Contractors must provide fume/odor control plans and crane lift plans as specified.

Other / Unclassified

This document is a U.S. Department of Labor General Decision, specifically a "General Decision Number: CA20260007" dated 01/16/2026. It lists prevailing wage rates for various construction trades within California. The document details specific wage and fringe benefit rates for different job classifications, broken down by county or region within California. It also includes definitions for various job roles and specific work conditions that may affect pay rates.

This document is crucial for bidders on construction projects in California that are subject to federal prevailing wage requirements. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use this information to accurately calculate labor costs in their proposals, ensuring compliance with federal regulations. Failure to adhere to these wage rates can lead to penalties and debarment. The document helps bidders understand the labor cost component of their bids and assess the overall financial feasibility of the opportunity.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price construction contract for the replacement of the roofing system on Building 647 at the VA Mather Healthcare System. The project involves demolition of the existing asphalt roofing and installation of a new roofing system. The estimated magnitude of construction is between $1,000,000 and $5,000,000.

• Demolition of existing asphalt roofing and preparation of the roof surface.

• Installation of a new roofing system, including a fiber type water-proofing vapor barrier, insulation, a 60mil or better roof membrane (equivalent to Ketone Ethylene Ester interpolymer/KEE), and replacement of roof drains and penetrations.

• Installation of new stainless-steel flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways and a new roof ladder.

• Provision of a 3rd party roofing inspector.

• Provision of a 30-year manufacturer's warranty certificate.

• Submission of maintenance instructions.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 150 calendar days after Notice to Proceed.

• Estimated Value: Not explicitly stated, but magnitude is between $1,000,000 and $5,000,000.

• Proposal Submission Deadline: February 27, 2026, 2:00 PM PDT.

• Submission Method: Electronic copy via email to alex.arter@va.gov, cc: charee.harris@va.gov.

• Evaluation Criteria: Award will be made to the qualified Service-Disabled Veteran Owned Small Business (SDVOSB) offeror with the lowest priced proposal that is responsive to the terms of the RFP. Price is the sole evaluation factor.

• Offer Guarantee: Required in the form of a bid bond, submitted electronically.

• Performance and Payment Bonds: Required from the successful offeror within 10 days of Notice of Award.

• Questions/RFIs Deadline: February 18, 2026, 2:00 PM PST.

• This requirement is a total set-aside for all eligible Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Offerors must be verified as an SDVOSB in the SBA Veteran Small Business Certification (VetCert) website and/or the Dynamic Small Business Search (DSBS) website at the time of proposal submission and prior to award.

• A site visit is scheduled for February 5, 2026, at 11:30 AM PST.

• Offerors must have current registration on SAM.gov and be certified as an eligible SDVOSB.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form used to submit pre-proposal inquiries regarding Solicitation 36C26126R0018. It outlines the process for submitting questions and specifies that responses will be provided in an amendment format via email and/or SAM.gov.

• Submission Method: Inquiries must be submitted via email to alex.arter@va.gov using an editable version of this form.
• Identification: Each set of inquiries must be identified in numerical sequence.
• Inquiry Type: Bidders must indicate if their questions pertain to the solicitation, evaluation factors, or the statement of work/technical data.
• Required Information: The form requires the Company Name and Offeror, the name of the person submitting the question, the Date of Inquiry, and a Phone Number.
• Inquiry Content: A section is provided to type the proposal inquiry, with space for multiple RFIs.

This form is crucial for bidders who have questions about the solicitation. It provides the official channel and format for submitting these inquiries to ensure they are addressed and that responses are communicated effectively. Failure to use this form or follow the submission instructions may result in inquiries not being accepted or returned.

Form / Attachment / Pricing Sheet

This document is a Site Visit Log for Solicitation/Contract/Task Order No. 36C26126R0018, concerning the "Replacement of B647 Roofing System" at Building 647, Mather VA. It is intended to record attendees of a site visit.

• Solicitation/Contract/Task Order No.: 36C26126R0018
• Project Title/Description: Replacement of B647 Roofing System
• Areas to be Visited: Building 647, Mather VA
• Site Visit Date & Time: 02/05/2026, 11:30 Pacific Time
• Proposal Due Date/Bid Opening Date: 02/27/2026, 14:00 Pacific Time
• Escort Name(s): KURT HAEMMERLING, ALEX ARTER
• Log Fields: Badge No., Printed Name (Last, First MI), Company Name, Area Code/Phone No.
• Additional Requirements: A section to note any specific requirements related to the visited activity.

This log provides critical dates for the opportunity, including the site visit date and the proposal due date/bid opening date. It also specifies the location for the site visit. Potential bidders should note these dates and the project details to ensure timely participation and proposal submission.

Form / Attachment / Pricing Sheet

This document is a price breakdown attachment for Solicitation 36C26126R0018, Project 612A4-25-018, concerning the replacement of the B647 Roofing System. It is to be used solely for price analysis as per FAR 15.404-1.

• The form requires a complete divisional cost break-out for the entire project.
• Specific divisions to be costed include:
  • DIVISION 1 – General Requirements
  • DIVISION 2 – Sitework General, Demolition
  • DIVISION 5 – Metal
  • DIVISION 9 – Finishes
  • DIVISION 11– Equipment
• Sections for "OTHER AS REQUIRED," SUB TOTAL, BONDS AND INSURANCE, OVERHEAD, and PROFIT are also included.
• A final "TOTAL BID FOR THIS PROJECT" is required.
• The total price amount is to be recorded on SF1442, block 17.

Bidders must use this form to provide a detailed cost breakdown of their proposed bid for the roofing system replacement project. This information is critical for the government's price analysis and for the bidder to accurately reflect their total bid amount on the SF1442 form.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 852.219-75 VA NOTICE OF LIMITATIONS," outlines the limitations on subcontracting requirements for offerors responding to this solicitation. It details the certification required by the offeror to ensure compliance with subcontracting limitations if awarded a contract.

• Certification Requirement: Offerors must certify their compliance with subcontracting limitations as defined in the solicitation and resultant contract.
• Service Contracts: No more than 50% of the contract amount paid by the government can be paid to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: No more than 85% of the contract amount paid by the government can be paid to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction: No more than 75% of the contract amount paid by the government can be paid to firms that are not VIP-listed SDVOSBs or VOSBs.
• Cost of Materials: Excluded from subcontracting calculations for construction contracts.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task values) to verify compliance at any time during contract performance and upon completion.
• Cooperation: Offerors must cooperate fully and provide requested documents; failure to do so may result in remedial action.
• Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This attachment is critical for bidders to understand the subcontracting restrictions applicable to the opportunity. Failure to complete and submit this certification with the offer will result in the offer being considered ineligible for award. Bidders must ensure their proposed approach and subcontracting plan align with these limitations.

Form / Attachment / Pricing Sheet

This document is a Site Visit Log for Solicitation/Contract/Task Order No. 36C26126R0018, concerning the "Replacement of B647 Roofing System" at Building 647, Mather VA. It is intended to record attendees of a site visit.

• Solicitation/Contract/Task Order No.: 36C26126R0018
• Project Title/Description: Replacement of B647 Roofing System
• Areas to be Visited: Building 647, Mather VA
• Site Visit Date & Time: 02/05/2026, 11:30 Pacific Time
• Proposal Due Date/Bid Opening Date: 02/27/2026, 14:00 Pacific Time
• Escort Names: Kurt Haemmerling, Alex Arter
• Log Fields: Badge No., Printed Name (Last, First MI), Company Name, Area Code/Phone No.
• Additional Requirements: Space to note any specific requirements related to the visited activity.

This log indicates that a site visit was scheduled for February 5, 2026, and provides the proposal due date of February 27, 2026. Bidders interested in this opportunity should note these dates and may have been required to attend the site visit. The log itself is a record-keeping document for those who attended.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for replacing the existing asphalt roofing system on Building 647 at the Mather VA Medical Center/Sacramento VA Medical Center (SMC).

• Demolition: Complete removal of the existing asphalt roofing system (approximately 8,500 sq ft), including rolled roofing to parapet roof caps and a small first-floor roof area. This includes removing all debris and preparing the roof surface.

• Repairs: Repair damaged mechanical curbs with metal caps as necessary. Repair and re-roof around 10 existing roof drains, ensuring proper sloping for runoff.

• Installation: Install a new Ketone Ethylene Ester (KEE) roofing system equivalent to or better than the specifications in Table 1. This includes installing a fiber-type waterproofing vapor barrier, insulation, a 60mil or better reinforced roof membrane (thermoplastic coating, white in color, mechanically attached), and replacing 10 roof drains with new components.

• Ancillary Work: Install galvanized coned metal over piping terminations, replace piping supports with rubber base Uni-Strut fasteners, install new stainless-steel flashings, coping, column caps, and metal wall panel covers. Install worker access walkways (yellow, 3 ft wide, up to 250 linear ft) to all serviceable roof equipment. Install a new roof ladder from the first to the second floor of Building 645.

• Weather Protection: Contractor is responsible for managing the installation schedule to mitigate weather damage and provide building protection if weather becomes a factor. Odor-producing work must be performed after regular business hours.

• Design Layout: Provide a design layout showing all roof equipment and drainage locations, based on field verification.

• Crane Lift Plan: Submit a detailed crane lift plan as per specified requirements.

• Personnel: All services must be performed by fully qualified/certified/trained personnel of the manufacturer.

• Inspection: A 3rd party roofing inspector with at least 5 years of experience must perform inspections with the manufacturer's representative.

• Warranty: A minimum 30-year manufacturer's warranty certificate for the KEE roofing system is required. Maintenance instructions (physical and digital) must be submitted, detailing actions that would void the warranty.

• Quality: Roofing material thickness must be at least 0.060 inches. Specific physical properties for the KEE roofing system are detailed in Table 1.

• Duration: Project completion within 150 calendar days.

• Location: Mather VA Medical Center/Sacramento VA Medical Center (SMC) – 10535 Hospital Way Bldg. 647, Mather, CA 95655.

• Submittals: Crane lift plan, design layout, fume/odor control plan, submittals for roofing membrane, and maintenance instructions.

• Records Management: Compliance with Federal and Agency records management policies, including safeguarding of records covered by the Privacy Act and Freedom of Information Act. All deliverables are property of the U.S. Government.

• Subcontracting: Contractor requires Contracting Officer approval for any sub-contractor relationships involving disclosure of contract-related information.

• Exposure Allowance: Roof demolition exposure limited to no more than 14 days total.

• Waste Management: Work vehicles to be staged in approved gravel lots or furthest employee parking lots. Dumpsters to be staged near the work area.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, providing prevailing wage rates for various construction trades in California. It lists specific wage and fringe benefit rates for different job classifications, broken down by county or region within California. The document includes detailed descriptions of various construction roles and their associated tasks.

This document is crucial for bidders on federal or federally-funded construction projects in California. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. Failure to adhere to these wage determinations can lead to penalties and project delays.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price construction contract for the replacement of the roofing system on Building 647 at the VA Mather Healthcare System. The project involves demolition of the existing asphalt roofing and installation of a new roofing system.

• Demolition of existing roofing and preparation of the roof surface.

• Installation of a new roofing system equivalent to Ketone Ethylene Ester (KEE) interpolymer roofing, approximately 8,500 square feet.

• Replacement of roof drains, flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways.

• Installation of a new roof ladder.

• Provision of a 3rd party roofing inspector.

• Provision of a 30-year manufacturer's warranty certificate.

• Submission of maintenance instructions.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 150 calendar days after Notice to Proceed.

• Place of Performance: VA Mather Healthcare System, 10535 Hospital Way, Mather, CA 95655-4200.

• Proposal Submission Deadline: February 27, 2026, 2:00 PM PDT.

• Proposals must be submitted electronically via email to alex.arter@va.gov, with Cc to charee.harris@va.gov.

• Offer Guarantee: Required in the form of a bid bond, submitted electronically by the proposal due date.

• Performance and Payment Bonds: Required from the successful offeror within ten (10) days of Notice of Award.

• Basis for Award: Lowest priced proposal that is responsive to the terms of the RFP. Price is the sole evaluation criterion.

• Questions/RFIs Deadline: February 18, 2026, 2:00 PM PST.

• Site Visit: Scheduled for February 5, 2026, at 11:30 AM PST. Meet at Building 650 main lobby.

• This requirement is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Offerors must be verified as SDVOSB in the SBA VetCert and/or DSBS websites at the time of proposal submission and prior to award.

• Registration in SAM.gov is required.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Wage Determination: CA20260007 01-16-2026 is applicable.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form used to submit pre-proposal inquiries regarding Solicitation 36C26126R0018. Responses to these inquiries will be provided in an amendment format via email and/or posted to SAM.gov. Telephone requests will not be accepted.

• Solicitation Number: 36C26126R0018
• Submission Method: All inquiries must be submitted via email to alex.arter@va.gov using an editable version of this form.
• Inquiry Identification: Inquiries should be identified numerically in sequence.
• Inquiry Type: Bidders must indicate if their questions pertain to the solicitation, evaluation factors, statement of work, or technical data.
• Required Information: The form requires the Company Name and Offeror, the name of the person submitting the question, the date of inquiry, and a phone number.
• Inquiry Section: A section is provided to type the proposal inquiry, with space for multiple RFIs.

This form is essential for bidders to ask clarifying questions about the solicitation, evaluation factors, statement of work, or technical data. Proper completion and submission via email are required to receive official responses from the government, which will be communicated through amendments.

Form / Attachment / Pricing Sheet

This document is a price breakdown attachment for Solicitation 36C261-26R0018, "REPLACEMENT OF B647 ROOFING SYSTEM." It is intended for price analysis purposes as per FAR 15.404-1 and requires bidders to provide a complete divisional cost break-out for the project.

• Divisional Cost Break-out: Bidders must provide costs for the following divisions:
  • DIVISION 1 – General Requirements
  • DIVISION 2 – Sitework General, Demolition
  • DIVISION 5 – Metal
  • DIVISION 9 – Finishes
  • DIVISION 11– Equipment
  • OTHER AS REQUIRED
• Cost Categories: The breakdown includes fields for Subtotal, Bonds and Insurance, Overhead, and Profit.
• Total Bid: A final field for the "TOTAL BID FOR THIS PROJECT" is provided.
• Instructions: The total price amount is to be recorded on SF1442, block 17. The document is editable as required.

This attachment is critical for bidders to detail their project costs according to the specified divisions and categories. It directly impacts the proposal submission by requiring a structured cost breakdown that will be used for price analysis and recorded on the SF1442.

Form / Attachment / Pricing Sheet

This document outlines the "VA NOTICE OF LIMITATIONS" clause, which details subcontracting limitations for offerors responding to VA solicitations. It requires offerors to certify compliance with these limitations if awarded a contract.

• Certification Requirement: Offerors must certify that they will comply with subcontracting limitations as specified in the solicitation and resultant contract.
• Limitations by Contract Type:
  • Services (except construction): No more than 50% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General Construction: No more than 85% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
  • Special Trade Construction: No more than 75% of the government-paid amount can go to firms that are not VIP-listed SDVOSBs or VOSBs.
• Exclusions: Costs of materials are excluded from subcontracting limitations in construction contracts. Other direct costs may be excluded for services under specific conditions.
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001, and may lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with VA requests for documentation.
• Submission Requirement: The completed and signed certification must be returned with the offer. Failure to provide it will render the offer ineligible for award.

This attachment is critical for bidders to understand their subcontracting obligations and the certification requirements. Failure to complete and submit this certification with the bid will result in disqualification. Bidders must ensure their proposed subcontracting plan adheres to the specified percentages for services or construction contracts to be eligible for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the specifications for a roofing replacement project for Building 647 at the VANCHCS Mather campus.

• Complete replacement of the existing roofing system for Building 647, covering approximately 8,500 square feet.

• Includes selective demolition of the existing roofing, preparation of the roof deck, and installation of a new roofing system.

• Replacement of 10 roof drains, including associated piping, boots, strainers, and clamp rings.

• Installation of new stainless steel flashings, coping, column caps, and metal wall panel covers.

• Installation of worker access walkways (3 feet wide) to all serviceable roof equipment.

• Replacement of a roof ladder for Building 645 from the 1st to the 2nd floor roof.

• Repair of damaged mechanical curbs as necessary.

• New roofing system must be equivalent to a Ketone Ethylene Ester (KEE) roofing system.

• Membrane must be 60mil or better, reinforced polyester knit fabric with thermoplastic coating, white in color.

• Manufacturer's warranty for the KEE roofing system must be a minimum of 30 years.

• All work must be performed by fully qualified/certified personnel.

• Adherence to safety requirements (OSHA, VA guidelines) and infection control risk assessment.

• Submission of a detailed project schedule, safety plan, quality control plan, and waste management plan.

• Provision of photographic documentation throughout project stages.

• Location: VANCHCS Mather campus, Building 647.

• Project may require night and weekend work to minimize disruption to hospital operations.

• A crane lift plan is required, including FAA considerations.

• A fume/odor control plan must be provided prior to construction.

• Contractor must provide a 30-year manufacturer's warranty certificate.

• Maintenance instructions (physical and digital) must be submitted, detailing actions that would void the warranty.

• Compliance with VA security management program and access restrictions.

• Site visits by bidders require appointment with the Contracting Officer.