S--FY26 NEWTON JANITORIAL SERVICES

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items for Newton Reservoir Janitorial Services. It is a Total Small Business Set-Aside under NAICS code 561720 (Janitorial Services) with a size standard of $1,000. This announcement serves as the only solicitation; quotes are requested, and a formal solicitation document (SF 1449) will not be issued. The acquisition is being conducted in accordance with FAR Subpart 12.6.

• Janitorial services for Newton Reservoir, Lewiston / Newton area, Cache County, Utah.

• Services include a Base Year and four Option Years, with a potential for a 6-month extension.

• The period of performance is anticipated to be from May 1, 2026, through April 30, 2031, plus any extension.

• Contract type: Not explicitly stated, but implied to be a firm-fixed-price contract for commercial items.

• Period of Performance: Base Year (May 1, 2026 - April 30, 2027) with four Option Years and a potential 6-month extension.

• Estimated Value: Not stated.

• Submission Deadline: Thursday, February 17, 2026, by 14:00 (2:00 PM) Mountain Time.

• Submission Method: Electronic proposals only, via email to khervat@usbr.gov.

• Format: One (1) PDF document for the full quote, including the technical package (brochures, technical specifications, warranty) and pricing in one package.

• Email Subject Line: "Proposal - Company Name RFQ # 140R4026Q0014 – Newton Reservoir Janitorial Services"

• Evaluation Criteria: Best value basis, considering Experience (last 3 years similar scope), Past Performance (3 references from last 5 years, CPARS/FAPIIS), and Price. Technical and past performance are considered equal in importance to each other and to price.

• Questions Deadline: At least 72 business hours prior to the closing date.

• Total Small Business Set-Aside.

• Only qualified contractors may submit a quote.

• Prospective contractors must ensure their SAM.gov registration includes the identified NAICS code.

• Inspection and acceptance will be performed at destination (F.O.B. Destination).

• Numerous FAR and DFARS clauses are incorporated by reference, including those related to commercial items, representations and certifications, contract terms, and labor standards.

• Wage Determination No.: 2015 – 5483, Rev 28 Dated 12/03/2025 applies.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial items, specifically janitorial services. The acquisition is a total small business set-aside with a North American Industry Classification Standard (NAICS) code of 561720 (Janitorial Services) and a size standard of 1,000.

• The primary service required is janitorial and housekeeping services.

• The solicitation is prepared in accordance with FAR Subpart 12.6.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06 (effective 10/01/2025).

• Item 00010 has a delivery date of 03/31/2027 and a Period of Performance from 05/01/2026 to 04/30/2031.

• Item 00012 (Janitorial Service, PSC S201) has a Period of Performance from 04/01/2026 to 03/31/2027.

• The solicitation issue date is 01/30/2026.

• The offer due date is 02/17/2026 at 14:00 EST.

• This is a Request for Proposal (RFP).

• This acquisition is a total small business set-aside.

• The contracting officer is Kimberley Hervat.

• The document references FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5, with addenda potentially attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services to maintain clean, sanitary, and safe recreation facilities at Newton Reservoir, Utah, during the seasonal service window.

• Services include janitorial tasks for recreation facilities at Newton Reservoir.

• The service period is from May 15 through October 31 annually.

• Specific tasks include cleaning and disinfecting vault restrooms, restocking supplies, and litter/trash cleanup within delineated areas.

• Base Period: May 1, 2026 - April 30, 2027

• Four (4) Option Years, each extending the service period by one year, up to April 30, 2031.

• Services are performed only during the Seasonal Service Window (May 15 - October 31).

• Locations include Southeast Boat Ramp/Parking Area and Southwest Parking Area.

• Contractor must be capable of an onsite response to facilities within three (3) hours of notification for service failures, emergencies, corrective actions, and restocking requests.

• Vault restrooms must be cleaned weekly.

• Pressure washing of vault restrooms interior surfaces is required weekly.

• Litter and trash cleanup is required within delineated polygons or within 50 feet of paved/graveled surfaces.

• Government will monitor performance via a Quality Assurance Surveillance Plan (QASP) and Cleaning & Inspection Checklist.

• Use EPA-approved, biodegradable, and rapid-dissolving cleaning agents and toilet paper suitable for vault toilet systems.

• No muriatic acid or bleach is permitted.

• Water from the reservoir is strictly prohibited for cleaning or pressure washing.

• Contractor shall provide recycled content, environmentally preferable, and bio-based products where possible.

• Damage or vandalism must be reported within 24 hours.

• A Quality Control (QC) Plan is encouraged but optional.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in Utah Counties of Davis, Morgan, and Weber.

• Lists numerous occupational codes and titles, ranging from administrative support to technical and miscellaneous occupations.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing," and later details specific benefits such as Health & Welfare and Paid Sick Leave (EO 13706).
• Includes notes on Executive Orders 13706 and 13658, outlining requirements for paid sick leave and minimum wage rates for federal contractors.
• Provides information on vacation and holiday entitlements.
• Details a conformance process for classifying employees not listed in the wage determination.

This document is crucial for bidders responding to solicitations covered by the Service Contract Act in the specified geographic area. It establishes the minimum labor costs (wages and fringe benefits) that must be factored into proposals. Bidders must ensure their proposed labor rates meet or exceed these minimums to be compliant. Failure to adhere to these wage determinations can lead to non-compliance and potential disqualification.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet for the "Newton Base Plus 4 Option Years RFQ 140R4026Q0014" opportunity. It is intended for bidders to fill in their pricing details for the base year and four option years of janitorial services at the Newton Reservoir.

• CLINS (Contract Line Item Numbers): 10 (Base Year), 1010 (Option Year I), 2010 (Option Year II), 3010 (Option Year III), 4010 (Option Year IV), and 5010 (Additional Extension 6 Months).
• Description: Details the janitorial services for each period, including the base year (05/01/2026 – 04/30/2027) and subsequent option years.
• Unit of Measure: 1 AU (Assumed to be an Area Unit or similar).
• Number of Months: 12 months for the base and option years, and 6 months for the additional extension.
• Price Per Month & Total Cost: Fields for bidders to enter their proposed pricing.
• Totals: A section to sum up the total costs.
• Company Information: Fields for Company Name, Address, UEI, Signature, and Date.

Bidders must complete this spreadsheet with their proposed pricing for each CLIN to be considered for this opportunity. The pricing provided here will be a critical component of the proposal and likely used in the evaluation process. The structure outlines the expected service periods and quantities for which pricing is required.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Newton Janitorial contract covering the period of 2026-2030. It outlines how the Bureau of Reclamation will monitor and evaluate the contractor's performance against the measurable standards defined in the Performance Work Statement (PWS).

• Purpose and Authority: Prepared in accordance with FAR Subpart 37.6 and FAR Part 46.
• Roles and Responsibilities: Defines roles for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Surveillance Objectives: To ensure outcomes defined in the PWS are achieved, assessing performance against measurable standards and Acceptable Quality Levels (AQLs).
• Surveillance Methods: Includes 100% inspection for critical tasks, periodic inspection for high-visibility areas, random site visits, and customer feedback.
• Inspection Reports: Details when inspections occur and how COR reviews reports and photos for verification.
• Corrective Action and Remedies: Specifies timelines for correcting deficiencies (e.g., 24 hours for minor, 12 hours for major, 3 hours for emergency) and conditions triggering corrective action plans.
• Performance Requirements Summary Table: Lists specific tasks (e.g., Vault Restroom Cleanliness, High-Touch Disinfection, Supply Stocking, Litter & Trash Removal, Weekly Report Submission, Damage/Vandalism Reporting), their performance standards, methods of surveillance, AQLs, and corrective action timelines.

This QASP provides critical insight into how the government will measure the contractor's performance. Bidders should carefully review the performance standards, AQLs, surveillance methods, and corrective action timelines to understand the expected quality of service and the consequences of deficiencies. This information is essential for developing a compliant and competitive proposal and for understanding ongoing contract management.

Form / Attachment / Pricing Sheet

This document is a "Newton Reservoir Vault Restroom Cleaning and Inspection Checklist" used by the Bureau of Reclamation. It outlines the specific tasks and standards for weekly cleaning and inspection of vault restrooms at Newton Reservoir.

• General Information: Fields for cleaning/inspection date, inspector name, location, weather conditions, and temperature.
• Weekly Cleaning & Inspection Tasks: Detailed checklists for:
  • Vault Restroom Cleaning (fixtures, floors, walls, ceilings, doors, high-contact areas) including specific cleaning agents and methods (e.g., damp cloth wiping, power washing, Envirox H2Orange2 Concentrate 117).
  • Odor Control (septic tank treatment, vault water dilution).
  • Toilet Paper Stocking (type of paper, supply levels, emergency restocking).
  • Litter & Trash Cleanup (specific areas: Southeast Boat Ramp/Parking Area, Southwest Parking Area).
  • Environmental Compliance (cleaning supplies, waste disposal).
• Weekly Report Submission: Requirement to submit to COR within 24 hours with photos.
• Overall Performance Rating: Categories for Satisfactory, Needs Improvement, and Unsatisfactory.
• Cleaning and Inspection Results/Corrective Actions: A table to record date, item, deficiency, and date corrected.
• Signatures: Inspector and Contractor Representative signatures.
• Location Map: A map indicating the Newton Reservoir Vault Restroom Locations, including Parking Areas, the Reservoir, and Litter Pick-up Areas.

This checklist details the performance expectations and standards for cleaning and maintenance services at the Newton Reservoir. Bidders should review these requirements carefully to understand the scope of work, specific cleaning agents, frequency of service, reporting obligations, and performance metrics that will be used to evaluate contract performance. It provides a clear outline of what constitutes a satisfactory service delivery.

Performance Work Statement (PWS)

To provide janitorial services to maintain clean, sanitary, and safe recreation facilities at Newton Reservoir during each seasonal service window.

• Services are required during the Seasonal Service Window (SSW) from May 15 through October 31 annually.

• Tasks include cleaning vault restrooms (two locations: Southeast Boat Ramp and Parking Area, Southwest Parking Area) weekly.

• Cleaning involves fixtures, dispensers, floors, walls, windows, ceilings, doors, and frames.

• Pressure washing of vault restroom interior surfaces weekly.

• Restocking of toilet paper, provided by the Contractor, using biodegradable, rapid-dissolving paper suitable for vault toilets.

• Litter and trash cleanup within delineated polygons on the Newton Reservoir Location Map, or within 50 feet of paved/graveled surfaces in specified areas.

• Contractor must be capable of onsite response to Newton Reservoir facilities within three (3) hours of notification for service failures, emergencies, corrective actions, restocking requests, and inspection follow-ups.

• Government will monitor performance via a Quality Assurance Surveillance Plan (QASP) and Cleaning & Inspection Checklist.

• Contractor is encouraged to submit a Quality Assurance/Quality Control (QA/QC) Plan.

• Base Period: May 1, 2026 - April 30, 2027

• Four (4) Option Years, each from May 1 to April 30 of the subsequent year (through April 30, 2031).

• Services are performed at Newton Reservoir, Utah.

• Use EPA-approved, biodegradable, rapid-dissolving, and environmentally preferable cleaning agents and deodorizers. No muriatic acid or bleach.

• Contractor shall not use water from the reservoir for pressure washing.

• Contractor shall provide biodegradable, rapid-dissolving toilet paper suitable for vault toilets.

• Any damage or vandalism found must be reported within 24 hours.

• Pricing is Firm Fixed Pricing per service visit and seasonal total, with adjustments for option years based on CPI/Inflation Rate (not to exceed 4% annually).

Sources Sought Notice

This notice is a Sources Sought Synopsis issued by the Bureau of Reclamation, Upper Colorado Basin Region, to identify potential sources capable of providing Janitorial Services. The information gathered will help the Government determine whether to set aside the acquisition for small businesses or proceed with an unrestricted solicitation. This is not a solicitation, and responses do not obligate the Government.

• NAICS Code: 561720 - Janitorial services
• Small Business Size Standard: $22 million
• Product Service Code: S201 - Housekeeping – Custodial Janitorial
• Contract Type: Firm Fixed Price is contemplated.
• Anticipated Solicitation Release Date: January 29, 2026
• Anticipated Period of Performance: May 1, 2026 – April 30, 2031 (Base Year + 4 Option Periods)

Interested Small Business Sources are encouraged to submit a capabilities statement including:

• Business name, address, cage code, and point of contact.

• Unique Entity ID for SAM.gov.

• Business Size and Type (e.g., 8(a), HUBZone, Women-owned, etc.).

• Evidence of experience performing similar work within the last 10 years, including:

  • Contract numbers, project titles, dollar amounts.
  • Points of contact with email and telephone numbers (limit to 3 past projects).
  • Attachments cataloging equipment assets and resources demonstrating capability.

• Response Closing Date: Tuesday, January 27, 2026, 2:00 PM Mountain Daylight Time.

• Submission Method: ONLY ELECTRONIC RESPONSES via e-mail.

• E-mail Address: khervat@usbr.gov

• E-mail Subject Line: Sources Sought – 140R6026Q0014 – FY26 Newton Janitorial Services

• Inquiries: Contact Ms. Kimberley Hervat at kherv@usbr.gov or 801-524-3682.

• Prospective Contractors must be registered in the System for Award Management (SAM) prior to submitting a proposal. Lack of SAM registration will make an offeror ineligible for award.

• Responses are strictly voluntary and will not affect the ability to submit a future proposal or the evaluation of any future response.