USCGC FIR (WLB 213) DOCKSIDE REPAIR FY26

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b). It outlines the requirement for services related to the Appleton Marine buoy crane, specifically Work Item 17 (Buoy Crane, Appleton EB600-60-40 Inspect & Service).

This document indicates that the U.S. Coast Guard intends to procure services from a single source, Appleton Marine, Inc. The justification is based on the brand name being essential to the government's requirements, as Appleton Marine is the only known vendor with the necessary expertise, proprietary information, tools, and documentation to perform the required inspection and service on the EB600-60-40 crane. The document highlights that using an OEM technical representative is crucial to prevent significant damage to the equipment and ensure compatibility with the existing hydraulic power system on the 225' Juniper Class Buoy Tender. Bidders should note that this is not a competitive solicitation but rather a justification for a sole-source award.

Amendment / Modification

This amendment modifies Solicitation 70Z08526QIBCT0048, originally dated 05/28/2026.

Key changes include:

• Extension of the closing date for receipt of offers to June 8, 2026, at 1600 hours PST.

• Update to Attachment 1, "Blank bid sheet CGC FIR DS FY 26."

• Upload of a "J&A" (Justification for Other than Full and Open Competition or similar document).

• The closing date for the solicitation has been extended.

• Attachment 1 has been updated.

• A new document (J&A) has been uploaded.

• The deadline for submitting quotes has been extended to June 8, 2026, at 1600 hours PST.

• Offerors must acknowledge receipt of this amendment.

• The updated Attachment 1 should be used for quote preparation.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the solicitation for services related to the USCGC FIR WLB-213.

• Work Item 10 (Cylinder): Clarifies that the task requires disassembly and inspection, and that CIRs are required for all tasks in Table 3 marked with an 'X' or in the 'OTHER' column.
• GFE vs. Bid Items: Clarifies that if items are listed as Government Furnished Equipment (GFE) in Table 1 but require disassembly and inspection in Table 3, bidders should bid on the disassembly and inspection.
• Pipe Replacement (W-31): No specific fittings are expected to be replaced beyond the main pipe, unless found during preliminary inspection.
• Dining Requirements (W-43): The government will update specifications to allow for a single dining facility with one wait staff to service all three dining options, but the number of meal options remains the same. Take-out meals are limited to 1/8 of total meals and only when designated by the COR.
• Government Furnished Property (W-27): Confirms that shafts and coupling halves for bow and stern thrusters, as well as new motor shafts, are included in the updated assembly (NSN: 3040-01-F23-6730).
• CIR Requirements: Several work items have been updated to clarify CIR requirements, with some previously missing CIRs now added and others confirmed as not required.

This clarification document amends and clarifies requirements, particularly regarding CIR submissions, GFE items, and dining specifications. Bidders should review these clarifications carefully to ensure their proposals accurately reflect the updated understanding of the work.

Amendment / Modification

This document is Amendment 0002 to Solicitation 70208526QIBCT0048, originally dated 05/21/2026. The primary purpose of this amendment is to update answers to Requests for Information (RFIs) or Questions.

• Item 11: "This item only applies to amendments of solicitations" is checked, indicating changes related to the solicitation itself.

• Item 14: "Description of Amendment/Modification" details that the amendment's purpose is to update answers to RFIs.

• The amendment does not explicitly state whether the offer receipt date or time has been extended. Bidders should refer to the original solicitation and any prior amendments for the current deadline.

• Offers must acknowledge receipt of this amendment as instructed in Item 11.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the solicitation for the USCGC FIR WLB-213 opportunity.

• Cylinder Work (W-10, W-12): Clarifies that CIRs are required for all tasks in Table 3 that are selected with an "X" and noted in the "OTHER" column. It also addresses discrepancies between Table 1 and Table 3 regarding Government Furnished Equipment (GFE) versus the requirement to disassemble and inspect.
• Pipe Replacement (W-31): Photos of the pipe and its location are unavailable. Fittings are not typically replaced unless found necessary during a preliminary inspection.
• Dining Requirements (W-43): Scrambled eggs are acceptable for continental breakfasts in lieu of made-to-order eggs, provided all other requirements are met. The dining facility requirements are being updated to allow for a single facility with a single wait staff, though the number of meal options remains the same.
• Government Furnished Property (GFP): Clarification is sought regarding the specific shafts, couplings, and repair kits being furnished by the Government for the bow and stern thrusters and hydraulic chain stoppers.
• Port Windlass (W-42): Confirms that initial inspection and troubleshooting of the Port Windlass is required. Any necessary removal or disassembly for repairs would be subject to a change order. Data sheets for new couplings and drawings for structural modifications are requested.
• PTO Shaft Coupling (W-38): Confirms that the thruster generator shaft, thruster shaft bulkhead seal, and PTO shaft coupling do not need to be removed for the specified work. Existing seals are likely split seals and will be replaced with GFE split seals.
• Air Conditioning Units (W-29): Foundations must be fully prepared and painted, with interferences handled according to SFLC Std Spec 0000. Specific methods will be determined in consultation with COR and KO.
• CIR Requirements: Several inconsistencies regarding CIR requirements for various work items (W-8, W-10 Task 4, W-15 Task 7, W-29, W-31) have been identified and are being addressed with updated specifications.

These clarifications address ambiguities in the original solicitation, particularly concerning task requirements, GFE, and specific repair procedures. Bidders should review these answers to ensure their proposals accurately reflect the clarified requirements. Updated specifications are being provided for some items.

Amendment / Modification

This amendment modifies the solicitation with the following key changes:

• Provides answers to vendor clarifications.

• Uploads revised specifications.

• Extends the solicitation closing date.

• The closing date for the solicitation has been extended.

• The proposal submission deadline is extended from May 29, 2026, 08:00:00 to June 3, 2026, 08:00:00 PST.

Form / Attachment / Pricing Sheet

This document is a "Specification for Dockside Repairs" for the USCGC FIR (WLB 213) for FY2026. It details numerous "Work Items" that outline specific repair and maintenance tasks to be performed on the vessel during a "Dockside Availability".

The document is structured with a Table of Contents that lists 44 "Work Items" (WI). Each WI details specific tasks such as:

• Fire Prevention Requirements (WI 1)
• Cleaning and inspection of various tanks (Potable Water, Grey Water, Sewage Holding) (WI 2, 18, 19, 21, 22)
• Inspection and servicing of mechanical and hydraulic equipment (Cargo Hatch, Chain Stoppers, Winches, Davits, Windlass, Thruster Motors, etc.) (WI 3, 10, 11, 12, 13, 14, 15, 16, 17, 27, 41, 42)
• Cleaning of ventilation systems (WI 4, 5, 6, 7)
• Inspection and testing of compressed air receivers and system valves (WI 8)
• Hull fittings inspection and testing (WI 9)
• Preservation of decks and compartment areas (WI 28, 34)
• Renewal of piping, deck covering, and stuffing tubes (WI 30, 31, 32, 33)
• Maintenance and testing of power circuit breakers (WI 35)
• Services related to steering systems, air conditioning units, and temporary services (WI 26, 29, 25)
• Specialized inspections and services like NACE inspection and tenting (WI 36, 37)
• Renewal of seals and modification of heat exchangers (WI 38, 39)
• Replacement of directional control valves and upgrade of steering system PLCs (WI 40)
• Dining and lodging provisions (WI 43, 44)

This document serves as a comprehensive specification for a vessel availability. Bidders must review each "Work Item" to understand the scope of work, technical requirements, and any associated references or standards. The detailed breakdown of tasks, components, and locations is crucial for accurate bidding and proposal preparation. The "Consolidated List of References" and "Consolidated List of Government-Furnished Property" are also critical for bidders to understand the full scope and resources available.

Form / Attachment / Pricing Sheet

This document is a "Specification for Dockside Repairs" for the USCGC FIR (WLB 213) for FY2026. It details numerous "Work Items" that outline specific repair and maintenance tasks required for the vessel during its dockside availability.

The document contains a detailed Table of Contents listing 44 "Work Items" (WI). Each WI specifies a particular task, such as:

• Fire Prevention Requirements
• Tank Cleaning and Inspection (Potable Water, Grey Water, Sewage Holding)
• Inspection and Service of various mechanical systems (Cargo Hatch, Winches, Davits, Windlass, Capstan, Chain Stoppers, etc.)
• Renewal or Replacement of components (Steering System PLC, Thruster Motors, Sewage Piping, Shower Pans, etc.)
• Preservation of surfaces and components (Compartment Decks, Foc'sle Deck, Foundations, etc.)
• Specialized services (Independent NACE Inspector, Tenting, Temporary Services)

It also includes a "Consolidated List of References" citing numerous Coast Guard Drawings, Publications, and other standards, as well as a "Consolidated List of Government-Furnished Property" detailing specific parts and their estimated costs.

This document is crucial for potential bidders as it defines the scope of work for the dockside availability. It outlines all the specific tasks, requirements, and references necessary for a vendor to understand the full extent of the repairs and maintenance needed for the USCGC FIR. Bidders must review each Work Item to accurately estimate costs, resources, and timelines for their proposals.

Solicitation / RFP / RFQ

This solicitation is for the U.S. Coast Guard (USCG) FIR that is homeported in Coast Guard District 17 at 300 North Fill Pier Cordova, AK 99574. The requirement is considered Full and Open Competition. The contract type will be an Indefinite Delivery Requirement Contract (IDR).

• The solicitation details requirements for ship repair services.

• Specific work items are listed in Attachment 1 (Pricing Sheet) and Attachment 2 (Specifications).

• Offerors must provide a planning document (Gantt Chart), welding certifications, and a comprehensive Execution Plan for lodging, messing, and food service logistics.

• A narrative of up to ten pages is required to detail technical capabilities, risk strategies, and mitigation of environmental challenges.

• Contract Type: Indefinite Delivery Requirement Contract (IDR)

• Period of Performance: September 1, 2026 - November 11, 2026

• Anticipated Award Date: July 31, 2026

• Offerors must submit a completed Price Schedule, Technical Capability information, and Past Performance Information.

• Quotes must be submitted via email by 8 AM PST on May 29, 2026.

• Evaluation will be based on Technical Capability (most important), Past Performance, and Price.

• The Government may award without discussions.

• This acquisition is unrestricted.

• Request for drawings due by 8 AM PST on May 11, 2026. Vendors may need Joint Certification Program (JCP) certification to access certain documents.

• Site visit coordination required by 8 AM PST on May 15, 2026.

• Questions due by 8 AM PST on May 18, 2026.

• Quote validity period is 90 days.

• Specific instructions for quote preparation and submission are provided, including email subject lines and content for each part of the submission.

Form / Attachment / Pricing Sheet

This document is a specification for dockside repairs for the USCGC FIR (WLB 213) for FY2026. It details numerous "Work Items" that outline specific repair, inspection, cleaning, and preservation tasks required for the vessel.

The document includes a detailed Table of Contents listing 42 "Work Items" covering a wide range of ship systems and components, including:

• Fire Prevention Requirements
• Tank Cleaning and Inspection (Potable Water, Grey Water, Sewage Holding)
• Inspection and Service of various mechanical systems (Hatches, Winches, Davits, Cranes, Windlasses, Stoppers, Capstans)
• Cleaning of Vent Ducts
• Preservation of decks, foundations, and compartment areas
• Electrical system work (Circuit Breakers, Steering System PLC Upgrade)
• Plumbing and Piping work (Sewage Piping Renew)
• Deck Covering renewal
• Specific component overhauls and replacements (Thruster Motors, Air Conditioning Unit Foundations, Shower Pans)
• Specialized services (Independent NACE Inspector)

This specification provides a comprehensive list of required work for the USCGC FIR's FY2026 dockside availability. Bidders will need to review each "Work Item" to understand the scope of work, required materials, references, and specific tasks to accurately bid on the opportunity. It details the extensive maintenance and repair activities planned for the vessel.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit written questions concerning the solicitation. Questions must be submitted on this form, with one question per form. Each form should include the offeror's firm name and the date submitted.

• Offeror's Name: Field to enter the name of the bidding firm.
• Submittal Date: Field to record the date the request is submitted.
• Solicitation Section No and/or Page No: Field to specify the relevant section or page number of the solicitation.
• Paragraph No: Field to specify the relevant paragraph number.
• Definite/Option Item No: Field to specify the item number.
• Title (Description): Field for a brief description of the topic.
• Question: A dedicated section to clearly state the offeror's question.

Offerors must use this form to submit any questions they have about the solicitation. The deadline for submitting these requests is 18 May 2026 at 8 AM PST. Questions can be submitted via email ONLY to Ou.T.Saephanh@uscg.mil and Sandra.A.Martinez@uscg.mil. Answers to submitted questions will be provided via an Amendment.

Form / Attachment / Pricing Sheet

This document is a 'Past Performance Information Form' intended for offerors to provide detailed information about their past performance on contracts or projects. This form is designed to help the government evaluate the offeror's ability to successfully perform the work described in the solicitation.

• Offeror Information: Name of the Offeror.
• Contract/Project Details: Contract Number, Order Number, or Job Identifier Reference.
• Customer Information: Customer's Company Name, Address, and Point of Contact (Name, Title, Phone, Email).
• Contract Value: Total dollar value of the effort, including growth work, definite and option items, broken down by fiscal or calendar year.
• Period of Performance: Start and end dates.
• Time Extensions: Number of period of performance time extensions.
• Work Performed: A detailed description of the work performed, demonstrating its relevance to the current solicitation's scope.
• Subcontractors: Information on subcontractors utilized, the extent of their work, and their annual dollar value.

Bidders must accurately complete this form for each relevant past performance reference. The detailed information requested on the work performed, its relevance to the solicitation, and the performance of subcontractors will be critical for the government's evaluation of the offeror's past performance. Failure to provide complete and accurate information may negatively impact the evaluation.