V212--New: 5-year Indefinite Quantity Contract: 7/1/2026 through 06/30/2031. Non-Emergency Medical Transportation Services at the William S Middleton VA Hospital in Madison, WI, and its affiliated Clinics.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 12 (36C252), has issued a solicitation for Non-Emergency Medical Transportation (NEMT) Services for the William S. Middleton Memorial VA Hospital in Madison, WI, and its affiliated clinics. This is a Firm-Fixed-Price (FFP) Indefinite-Quantity Contract (IQC) with a five-year ordering period. This opportunity is a 100% Small Business Set-Aside. Offers are due by June 8, 2026, at 10:00 AM CDT.
Scope of Work
The contractor will provide 24-hour, 7-day a week NEMT services, utilizing wheelchair vans and ambulatory sedans. Services include transportation from Veterans' residences, airports, transit stations, or designated pick-up locations to VA or non-VA facilities. Key requirements include:
- Ensuring vehicles meet safety and mechanical standards, including functioning HVAC and GPS tracking.
- Drivers and attendants must be qualified with valid licenses, clean driving records, and required training (first aid, defensive driving, patient assistance).
- Compliance with VA facility requirements, including drug-free policies and infectious disease prevention (e.g., Seasonal Influenza, COVID-19).
- Providing "through the door" service and patient assistance.
- Mandatory use of the electronic invoicing system, VetRide.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP) Indefinite-Quantity Contract (IQC)
- Period of Performance: July 1, 2026, through June 30, 2031 (five one-year ordering periods)
- Value: Minimum guarantee of $250,000.00; Maximum contract ceiling of $9,000,000.00
- Set-Aside: 100% Small Business Set-Aside (NAICS Code: 485991, Size Standard: $19 Million)
- Insurance Requirements: Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability ($200,000 per person / $500,000 per occurrence).
Submission & Evaluation
- Offer Due Date: June 8, 2026, 10:00 AM CDT
- Submission Method: Quotes must be emailed to scott.sands2@va.gov.
- Required Submissions: SF 1449, Contractor Information, Acknowledgement of Amendments, Completed Price Schedule, Business Associate Agreement (BAA) attachment, and fill-ins for specific FAR clauses.
- Evaluation Criteria: Best-value tradeoff, considering Company Experience, Past Performance, Management Plan, Quality Control Plan, and Price. All factors are of equal importance. Quoters must demonstrate a minimum of three (3) years of NEMT experience.
Key Dates & Additional Information
- Site Visit: Thursday, May 21, 2026, at 10:00 AM local time, Building 1, Room A1059.
- Questions Due: Wednesday, May 27, 2026, at 10:00 AM local time, via email.
- Wage Determinations: Multiple Wage Determinations (e.g., for Dane, Sauk, Rock counties in WI, and Stephenson, Winnebago counties in IL) are provided. Bidders must review these to understand minimum wage rates, fringe benefits, and compliance with Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) for accurate cost estimation.