V225--Wheel Chair Van Transportation Service

Amendment / Modification

This amendment (0003) to solicitation 36C24626Q0147 makes the following changes:

• Clarification on SDVOSB Eligibility: Confirms that a Virginia-licensed SDVOSB transportation broker may submit a quote as the prime contractor, provided they comply with VA Notice of Limitations on Subcontracting (852.219-75).

• RFQ Due Date Extension: The due date for the RFQ has been extended to Tuesday, February 17, 2026, at 11:00 AM EST.

• Line Item Description Update: The description for Line Item 4005 has been updated to be consistent with the descriptions for Line Items 0005, 1005, 2005, and 3005.

• Solicitation Number: 36C24626Q0147

• RFQ Due Date

• Line Item 4005 description

The proposal deadline has been extended to February 17, 2026, at 11:00 AM EST. Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This amendment (0002) to solicitation 36C2462600147 makes the following changes:

• Incorporates Questions and Answers: It posts the Questions and Answers that were generated from the RFQ.

• Extends Due Date: The due date for the RFQ has been extended from February 11, 2026, at 11:00 AM EST to February 17, 2026, at 11:00 AM EST.

• The due date for receipt of offers has been modified.

• Offerors must acknowledge receipt of this amendment. The new deadline for submitting offers is February 17, 2026, at 11:00 AM EST. All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying various aspects of the requirements, contract terms, and operational expectations.

• Contract Type & Duration: The solicitation is confirmed as a Requirements contract (FAR 52.216-21). The total contract duration, including the base period, option years, and any extension under FAR 52.217-8, cannot exceed 5 years and 6 months.
• SDVOSB Eligibility & Past Performance: Virginia-licensed Service-Disabled Veteran-Owned Small Business (SDVOSB) transportation brokers may submit quotes as prime contractors. For VA procurements, the contracting officer must consider the past performance and experience of proposed first-tier subcontractors if the prime lacks independent, sufficient experience.
• Operational Requirements: Vendors must determine the number of vans needed, with each van requiring inspection and out-of-state travel capability. 24/7/365 driver access is required. Daily peak volumes are primarily dialysis trips. No overnight driver lodging, relief-driver support, or extended layover time is anticipated or authorized by the VA for long-distance transportation requests.
• Pricing & Billing: Each Transportation Request (TRP) or "trip" in the pricing schedule represents one-way service only. Unloaded or deadhead miles must be incorporated into the base rate and/or mileage rate and are not separately reimbursable. Waiting time is billed in 15-minute increments after 30 minutes, with offerors quoting an hourly rate that will be prorated.
• Solicitation Number: The correct solicitation number is confirmed as 36C24626Q0147.

These clarifications provide essential details for bidders to accurately prepare their proposals, understand operational constraints, and ensure compliance with contract terms and billing methodologies. A guaranteed minimum will apply, and Clause 52.216-9 (Order Limitations) will be added. Line item quantities/units were updated with amendment 0001 posted on 2/4/26.

Amendment / Modification

This amendment (0001) to the solicitation primarily serves to update the CLIN quantities for CLINs 0001 through 4006. All other terms and conditions of the original solicitation remain unchanged.

• Contract Line Item (CLIN) quantities for CLINs 0001 through 4006.

No changes to proposal deadlines, requirements, or evaluation factors are indicated. Bidders should ensure their proposals reflect the updated CLIN quantities as detailed in this amendment.

Solicitation / RFP / RFQ

This solicitation is for Nonemergent Wheelchair Services for the Hampton VA Medical Center. The contract will be firm-fixed-price and is for a period of five years, with an estimated value of $19 million. Services are required 24 hours a day, seven days a week, including weekends and holidays.

• Provide nonemergent wheelchair transportation services for veterans.

• Services include transportation of patients, their luggage, medical records, and medication.

• Vehicles must meet all federal, state, and local regulations, including safety and comfort standards.

• Contractor personnel must be courteous, professional, and possess valid driver's licenses and required certifications.

• Drivers must be at least 18 years old with at least one year of driving experience and a clean driving record.

• Personnel are subject to background investigations and fingerprinting.

• Contractor must provide a tuberculosis (TB) exposure control policy and ensure personnel are tested.

• Vehicles must be equipped with a first aid kit and be clean and well-maintained.

• Contractor must utilize the VetRide Vendor Portal or VA-Approved Transportation Software for trip requests, status updates, and claims submission.

• All invoices must be submitted within 30 calendar days of the date of service.

• Response times for unscheduled add-ons from HAMVAMC are within 30 minutes.

• Response times for transportation requests not originating at HAMVAMC are also within 30 minutes.

• Patient pick-up times cannot be more than 15 minutes prior to or later than the scheduled pick-up time for scheduled orders.

• Contractor must maintain a Quality Control Plan (QCP) and adhere to performance standards.

• COVID-19 positive or similarly infected patients must not be refused transport; contractor must follow VA guidance on PPE and vehicle cleaning.

• Contract Type: Firm-Fixed-Price Indefinite-delivery indefinite-quantity (IDIQ)

• Period of Performance: Base Year (04/01/2026 - 03/31/2027) with four (4) Option Years.

• Estimated Value: $19 Million (for base year, total contract value not explicitly stated but options extend to 2031).

• Quotes must be submitted via email to Jerry Mann at Jerry.mann@va.gov by 11:00 A.M. EST, February 11, 2026.

• Quotes must include the signed SF 1449, a separate price breakdown, offeror representations and certifications, technical/management approach, and past performance information.

• Technical questions must be submitted in writing via email by February 4, 2026.

• Award will be based on a best-value determination considering Technical Capability, Price, and Past Performance.

• This acquisition is unrestricted.

• Offerors must complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Wage Determinations from the Department of Labor apply and are available on SAM.gov.