Vehicle Barrier Maintenance Services

Amendment / Modification

• The RFQ quote due date has been extended from 02/09/2026, 11:00 am ET to 02/10/2026, 11:00 am ET.

• The changes are reflected throughout the attachment titled, "Request for Quote RFQ-Vehicle Barrier Maint. - CJIS-02/06/2026".

• The proposal deadline has been extended. All other terms and requirements of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the Federal Bureau of Investigation (FBI) seeks proposals for Vehicle Barrier Maintenance Services for the FBI's Criminal Justice Information Services Division (CJIS) located in Clarksburg, WV. The objective is to award a single, firm-fixed-price (FFP) contract, consisting of a one-year base period and four one-year option periods.

• Preventive maintenance and emergency repair services for six (6) Wedge Vehicle Barriers and their control systems.

• Services must adhere to Original Equipment Manufacturer (OEM) standards and recommendations.

• Maintenance includes addressing physical, mechanical, electrical, and control system issues.

• Specific requirements include maintaining the DOD K12 / ASTM F2656 M50 rating, servicing Allen Bradley PLCs, fiber optic/copper communications, and electrical troubleshooting.

• Heat trace replacement is required for the Base Year.

• Contractor personnel will require background investigations for site access.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Year (03/02/2026 - 03/01/2027) plus four (4) one-year option periods.

• Estimated Value: Not specified, but will be awarded on a Best Value Tradeoff basis.

• Questions Due: 01/26/2026, 11:00 AM ET

• Quotes Due: 02/10/2026, 11:00 AM ET

• Submission Method: Electronic via email to the Contracting Officer.

• Evaluation Criteria: Best Value Tradeoff. Non-price factors (Technical Approach, Past Performance, Management/Staffing/Readiness) are significantly more important than Price. Factor 1 is slightly more important than Factor 2, and Factor 2 is slightly more important than Factor 3.

• Quote Organization: Three volumes required: Technical Capability (10-page limit), Past Performance (20-page limit), and Price (no page limit).

• Offerors must be registered in SAM.gov.

• No specific set-aside is mentioned.

• The solicitation has been amended multiple times, with the latest amendment date being 02/06/2026.

• Attachments include the SOW, Pricing Template, and SF 1449.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15F06726Q0000054) for commercial products and services. The specific service detailed on the first page is "Quarterly Preventative Maintenance" with pricing including standard and after-hours labor rates, as well as travel time labor rates, as further described in Section 2.3 of the SOW.

• Quarterly Preventative Maintenance (4 visits per year).

• Pricing is based on standard hourly labor rates (weekdays 6A-6P), after-hours hourly labor rates (weekdays 6P-6A), weekend/holiday labor rates, and travel time labor rates.

• Further details on pricing and services are expected in Section 2.3 of the SOW.

• Contract Type: Firm Fixed Price.

• Period of Performance: The "Commodity or Services Schedule" (Section 1) indicates multiple line items with periods of performance ranging from 03/01/2026 to 03/01/2031, including base periods and unexercised options.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Other Transportation Equipment) Repair and Maintenance).

• Size Standard: $12.5 million.

• Offers are due by 02/10/2026 at 11:00 ET.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Specific instructions for offer submission are detailed in Section 4 (Solicitation Provisions), including requirements for technical descriptions, pricing, warranty terms, and representations and certifications.

• Security is a criterion in the evaluation of proposals, with a separate security proposal required (FBI-0005).

• The solicitation is set aside for "UNRESTRICTED OR SET ASIDE" with various small business categories listed (WOSB, EDWOSB, HUBZone, SDVOSB, 8(A)).

• Clause 52.219-8 (Utilization of Small Business Concerns) is included.

• The document includes numerous FAR clauses and FBI-specific provisions related to security, contractor personnel, risk assessment, and compliance.

• Line Item 0001 on page 1 details the "Quarterly Preventative Maintenance" service. Other line items (e.g., 0002, 1001, 1002, etc.) also appear to relate to maintenance or unforeseen services, with some marked "Contractor Do Not Quote - This CLIN is ONLY to be utilized at the approval by the CO and COR."

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for Gibraltar G-2000 Wedge Vehicle Barriers maintenance and repair services.

• PLC and HMI Program Files/Access: The government possesses the necessary program files and login information on a government-owned laptop, which will be made available to the awardee for troubleshooting and repairs. A government representative will be on-site during repairs.
• System Integrator Involvement: A qualified Allen-Bradley integrator can perform normal troubleshooting, repairs, and program changes without needing to involve the original system integrator, provided they have access to the program files and passwords.
• Heat Trace System: Approximately 1500W of heat trace per barrier is expected, with a minimum of 20 W/ft (around 70-75' per barrier). The government does not have a specific manufacturer preference, but commercially available hazardous location/area rated products are acceptable.
• Preventive Maintenance (PM) Pricing: The "Quarterly Preventive Maintenance (Total for 4 quarterly Visits per year)" CLIN should be a firm-fixed price including travel, labor, mileage, and materials for a PM visit. Additional labor for unforeseen repairs discovered during PM will be billed under CLIN 002. Travel costs (mileage, hotel, meals, etc.) for service calls or separate repair mobilizations can be billed under CLIN 002.
• Painting: Any painting of barriers will be a separate billable item, not included in the FFP for PM.
• Barrier Location Confirmation: Barriers 1 & 2 are confirmed as the west entrance barriers, and Barriers 7-10 are the east entrance barriers.
• PM Scheduling for Barriers 1 & 2: PM for Barriers 1 & 2 must be completed after 7:00 PM on weekdays, or on a weekend or Federal Holiday.
• Set-Aside: There is no set-aside for this solicitation.
• Site Visit: Attendance at the site visit was optional.
• Incumbent Contractor: Potomac Security, LLC.

These clarifications provide specific details on technical requirements, pricing structures, scheduling constraints, and administrative aspects, which bidders should consider when preparing their quotations.

Amendment / Modification

This document, Amendment A2, is issued to provide the Government's responses to interested bidders' questions. These responses are contained in an attachment labeled "Attch D - QA-01262026".

• The "Attachments" section of the solicitation is affected by the inclusion of the Q&A document.

All other terms and requirements of the original solicitation remain in full force and effect. This amendment does not appear to alter submission deadlines or evaluation criteria, but bidders should review the attached Q&A for any clarifications that may impact their proposals.

Amendment / Modification

• Revises the evaluation rating methodology for Non-Price Factors 1-3.

• Introduces additional color ratings (blue) and modifies verbiage to enhance the assessment of technical merit.

• The updated color rating chart is included in the attachment for the Request for Quote (RFQ) - Vehicle Barrier Maint. - CJIS - 01/23/2026.

• Evaluation rating methodology for Non-Price Factors 1-3.

• Technical merit assessment.

• Color rating chart.

• All other terms and requirements of the solicitation remain in full force and effect, except as specifically stated in this amendment.

• The amendment is required to be signed and returned.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the Federal Bureau of Investigation (FBI) Procurement Section seeks proposals for a single, firm-fixed-price contract for Vehicle Barrier Maintenance Services for the FBI's Criminal Justice Information Services Division (CJIS) facility in Clarksburg, WV. The contract will include a one-year base period and four one-year option periods.

• Preventive maintenance and emergency repair services for six (6) Wedge Vehicle Barriers and their control systems.

• Services must comply with Original Equipment Manufacturer (OEM) standards, including inspection checklists, lubrication, and extreme weather provisions.

• Maintenance of DOD K12 / ASTM F2656 M50 rating for the barriers.

• Troubleshooting and repair of associated electrical, mechanical, and control system issues, including Allen Bradley PLCs and fiber optics.

• Heat trace replacement services for the base year.

• Contractor personnel will require background investigations for site access.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Year (03/02/2026 - 03/01/2027) plus four (4) one-year option years (through 03/01/2031).

• Estimated Value: Not specified.

• Quotes are due via email by 02/09/2026, 11:00 AM ET.

• Questions are due by 01/26/2026, 11:00 AM ET.

• Quotes must be submitted in three volumes: Technical Capability (10-page limit), Past Performance (20-page limit), and Price (no page limit).

• Evaluation will be on a Best Value Tradeoff basis, with non-price factors (Technical Approach, Past Performance, Management/Staffing/Readiness) being significantly more important than Price.

• Technical Approach is slightly more important than Past Performance, which is slightly more important than Management/Staffing/Readiness.

• No specific set-aside is mentioned. Offerors must be registered in SAM.gov.

• The RFQ document includes Attachment A (SOW), Attachment B (Pricing Template), and Attachment C (SF 1449).

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet template provided by the Federal Bureau of Investigation for offerors to submit their quotes. It outlines the structure for detailing costs associated with various contract line item numbers (CLINs) across a base year and four option years.

• CLINs: Includes CLINs for Quarterly Preventive Maintenance, unforeseen parts/services/repairs, and Heat Trace Replacement (Base Year Only).
• Labor Rates: Specific fields are provided for Standard Hourly Labor Rate (Weekdays 6AM-6PM), After Hours Hourly Labor Rate (Weekdays 6PM-6AM), Weekend/Holiday Labor Rates, and Travel Time Labor Rate.
• Pricing Fields: Offerors must enter data in fields highlighted in GREEN. Cells not highlighted contain formulas and will self-populate.
• Structure: The spreadsheet is organized by Base Year and Option Years 1 through 4, with a section for Overall Total Price.

Offerors must accurately complete this spreadsheet to provide their pricing for the requirement. It is crucial to edit/update formulas according to the offeror's accounting procedures and to enter data in all designated green fields. Additional documentation for detailed pricing can be included. The accuracy of this submission is the offeror's responsibility.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific areas of West Virginia.

• Area Covered: West Virginia Counties of Barbour, Braxton, Calhoun, Doddridge, Gilmer, Grant, Hardy, Harrison, Jackson, Lewis, Marion, Mason, Pendleton, Pleasants, Randolph, Ritchie, Roane, Taylor, Tucker, Tyler, Upshur, Wetzel.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding codes, titles, and required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are not detailed in this excerpt.
• Revision Information: The document is Revision No. 30, with the last revision date of 12/03/2025.
• Notes on Specific Occupations: Includes footnotes for specific occupations, such as Computer Employees and Air Traffic Controllers/Weather Observers, detailing specific conditions, exclusions, and additional pay (e.g., hazardous pay, uniform allowance, night/Sunday pay).
• Conformance Process: Outlines the process for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders to understand the minimum labor costs associated with performing contract work in the specified West Virginia counties. It directly impacts proposal pricing by establishing the baseline wage and benefit requirements for covered service employees. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15F06726Q0000054) for commercial products and services. It outlines the requirements for an acquisition, including contract terms, conditions, and provisions.

• The primary service detailed is "Quarterly Preventative Maintenance" (Item Number 0001 and 2001, 3001, 4001), which includes four quarterly visits per year. Pricing covers standard and after-hours hourly labor rates, weekend/holiday labor rates, and travel time.

• "Unforeseen parts, services, and repairs" (Item Numbers 0002, 1002, 2002, 3002, 4002) are also listed, with a "Contractor Do Not Quote" designation, indicating these are for use only with approval from the Contracting Officer (CO) and Contracting Officer's Representative (COR).

• The solicitation is for a Firm Fixed Price contract.

• The period of performance for the base period of the "Quarterly Preventative Maintenance" service is from 03/01/2026 to 03/02/2027 for Item 0001, and similar periods for subsequent items and options.

• The document incorporates numerous FAR clauses and specific FBI clauses related to security, personnel, and contract performance.

• Offers are due by 02/09/2026 at 11:00 ET.

• Offers must be submitted on SF 1449 or letterhead stationery and include specific information such as solicitation number, offeror details, technical description, pricing, warranty terms, and acknowledgment of amendments.

• The solicitation includes provisions for evaluation of offers, including past performance and security proposals.

• Security is a pass/fail criterion in the evaluation of proposals.

• The solicitation is set aside for Small Business (NAICS Code: 811310, Size Standard: 11.5M).

• Various small business set-aside provisions are included, such as Utilization of Small Business Concerns (52.219-8).

• The document includes extensive contract clauses covering various aspects like inspection, assignment, changes, disputes, payment, patent indemnity, termination, and compliance with laws.

• Specific FBI clauses address contractor security requirements, access to facilities, financial disclosure, and prohibition on using certain covered applications (e.g., TikTok).

• Offerors must complete representations and certifications, including those related to telecommunications equipment and services, and potential foreign ownership, control, or influence (FOCI).

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the Federal Bureau of Investigation (FBI) Procurement Section seeks proposals for a single, firm-fixed-price contract for Vehicle Barrier Maintenance Services for the FBI's Criminal Justice Information Services Division (CJIS) in Clarksburg, WV. The contract will include a one-year base period and four one-year option periods.

• Preventive maintenance and emergency repair services for six (6) Wedge Vehicle Barriers and their control systems.

• Services must comply with Original Equipment Manufacturer (OEM) recommendations and standards to ensure continuous functionality and security.

• Maintenance includes physical, mechanical, electrical, and control system aspects, including specific requirements for DOD K12 / ASTM F2656 M50 rating, Allen Bradley PLC diagnostics, fiber optic/copper communications, electrical troubleshooting, and heat trace replacement.

• Contractor personnel will require background investigations for site access.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Year (03/02/2026 - 03/01/2027) plus four (4) one-year option years.

• Estimated Value: Not specified.

• Quotes are due via email by 02/09/2026, 11:00 AM ET.

• Questions are due by 01/26/2026, 11:00 AM ET.

• Quotes must be organized into three volumes: Technical Capability (10-page limit), Past Performance (20-page limit), and Price.

• Award will be made on a Best Value Tradeoff basis, with non-price factors (Technical Approach, Past Performance, Management/Staffing/Readiness) being significantly more important than Price.

• No specific set-aside is mentioned.

• Quoters must be registered in SAM.gov.

• The SOW, Pricing Template, and SF 1449 are provided as attachments.

• Communications should be directed in writing to Candice Kesselman at ckesselman@fbi.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive maintenance, emergency services, and repairs for six (6) Gibraltar G-2000 Wedge Vehicle Barriers and their associated control systems located at the FBI CJIS Division in Clarksburg, WV.

• Quarterly preventive maintenance (PM) for the vehicle barriers and control systems.

• Emergency services and repairs for physical barriers, vehicle barrier control systems, and electrical/mechanical components.

• Maintenance must adhere to Original Equipment Manufacturer (OEM) standards and recommendations.

• Specific attention to extreme winter weather conditions, including lubrication of specified components with WD-40 Specialist Protective White Lithium Grease or equivalent.

• Includes diagnosis, repair, and correction of physical and mechanical issues, as well as controls and electrical system repairs.

• Repairs must maintain the barrier's DOD K-12 rating.

• Replacement parts must be OEM or Commercial Off-the-Shelf (COTS) as specified.

• Heat trace replacement for tubular heaters on the barriers is included for the base year.

• Barriers must be serviced quarterly to Gibraltar's standards.

• Technicians must arrive fully equipped for the scope of work in one mobilization.

• Response times: Standard service within 24 hours, Emergency service within 8 hours.

• Availability: 24/7/365 for emergency contact.

• Deliverables include checklists, maintenance reports, and risk assessments.

• Place of Performance: FBI and DOJ facilities in the Clarksburg, WV area.

• Period of Performance: Base Period (3/2/26 - 3/1/27) plus four (4) one-year option periods (through 3/1/31).

• Hours of Operation:

  • East Gate: PM and normal repairs between 6:00 AM and 6:30 PM (one lane shutdown per direction).
  • West Gate: PM and normal repairs between 6:30 PM and 5:30 AM (one barrier at a time).
  • Weekend/Holiday work may be scheduled with advance notice.

• Non-personal services contract.

• Contractor must have demonstrated experience with Gibraltar G-2000 Wedge Barriers and Allen-Bradley PLCs.

• Technicians must possess specific technical competencies.

• Access to OEM parts and COTS parts is required.

• Strict adherence to FBI security, safety, and environmental regulations, including personnel clearance and background investigations.

• Contractor must provide all necessary PPE and safety equipment.

• Government Furnished Information (GFI) and Equipment (GFE) will be provided as needed.