W065--FY26: Mobile CT Scanner Orlando VAHCS

Amendment / Modification

This amendment provides facility point of contact information for vendors interested in a site visit. The points of contact are Christine Motz (christine.motz@va.gov) and Freddy Candelaria (freddie.candelaria@va.gov).

This amendment does not appear to modify specific sections of the original solicitation but provides contact information for site visit coordination.

Vendors interested in a site visit should contact the provided points of contact. All amendments must be signed and included with quote submissions.

Amendment / Modification

This amendment extends the deadline for the receipt of offers. It also provides answers to vendor questions and includes a blueprint of the site location.

• The hour and date for the receipt of offers has been extended.

• Answers to Vendor Questions (attached).

• Blueprint of site location (attached).

• The deadline for receipt of offers is extended to March 10, 2026, at 2:00 PM Eastern Daylight Time (EDT).

Form / Attachment / Pricing Sheet

This document is a blueprint that visually indicates the designated location for a mobile CT trailer. It serves as an attachment to provide specific site information relevant to the opportunity.

• The blueprint highlights the location for the mobile CT trailer.
• The specific area is outlined in a red box.
• The location is described as being on the west side of the hospital, near marker #2.

This blueprint is crucial for bidders to understand the physical placement requirements for the mobile CT trailer, which may impact logistical planning, site preparation, and overall project execution.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the mobile CT solicitation, aiming to clarify requirements and ensure compliant and accurate proposals.

• Site Visits: Site visits can be scheduled prior to the RFQ closing date, but must be scheduled before the closing date to allow for timely quote submission.
• 4D Capability: The required 4D capability specifically refers to respiratory-gated acquisition functionality for oncology applications; cardiac phase-imaging functionality does not satisfy this requirement.
• Radiation Enclosure: The entire trailer, including control rooms, must be radiation-proof and meet radiation safety guidelines, as confirmed by a physicist's survey. Requirements apply to the mobile trailer system, not a fixed installation.
• Room Footprint/Ceiling Height: Interior room specifications for footprint and ceiling height are applicable for a mobile trailer deployment on a cement pad. A ramp was not included in the package, but a cement pad will be needed.
• Utility Requirements: Additional building-integrated utilities are anticipated, beyond the trailer's self-contained 480V, 3-phase, 150 amp power, shop air, and vibration dampening systems.
• Treatment Planning System: The Treatment Planning System and ancillary equipment are to be integrated within the mobile CT trailer configuration, not permanently installed within the VA facility.
• Restroom/Sink: Plumbing tie-ins to the facility are required for restroom and sink connections.
• Crating/Staging: Roll-up door dimensions and up to 14 days of staging for delivered crates apply to the mobile trailer system delivered as a complete unit.
• Bore System: An 80cm bore system with a treatment planning table is requested.
• Applications Training: One week of go-live training for clinical staff is required for the 4 Radiation Therapeutic Therapists.

These clarifications address technical specifications, site requirements, and equipment details, directly impacting how vendors should prepare their technical and pricing responses to ensure full compliance with the government's operational objectives.

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for an on-site, full-service Mobile CT Scanner/Simulator for the Orlando VA Medical Center (OVAMC). The requirement is for a period of six months, with an option for six additional months. The Mobile CT Scanner Unit will serve as a temporary solution to provide radiation therapy simulations.

• Mobile CT Scanner Unit: Must be a 3-Dimensional Computed Tomography Scanner capable of 2D, 3D, and 4D imaging, with a minimum of 64 slices. It must be able to perform procedures such as CT Localization, Respiratory Gating, Functional CT Exams, 3D Image Reconstruction, Tumor and Patient Specific Imaging, and Integrated Marking.

• Trailer: A 48-foot long, 8-foot wide, 13-foot high trailer with specific features including interior UV sterilizer, lead glass viewing window, console area for two technologists, radiation shielding, a large entry door with a patient lift, and electrical power source compatibility.

• Services: Includes delivery, pickup, setup, installation, decommissioning, testing, training (clinical, biomedical, and therapeutic therapist), full-service maintenance, repairs, replacement parts, and 24/7 technical support.

• Equipment Specifications: Detailed requirements for the CT scanner, including X-ray tube configuration, bore size, resolution, FOV, flat tabletop compatibility, stage size, manipulator control, CT scanner control computer (hardware and software), and utility requirements.

• Training: On-site clinical training for OVAMC staff and biomedical training for a minimum of one biomedical equipment support specialist.

• Documentation: Two sets of instructional/operator manuals and two sets of service manuals.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base of six (6) months with six (6) option months. Estimated to begin in March.

• NAICS Code: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing.

• Size Standard: 1250 Employees.

• Submission: Quotes must be submitted via email to Victoria.RoblesBurgos@va.gov by the specified due date and time (February 26, 2026, 1:00 PM EST). Email subject line must include the solicitation number '36C24826Q0252'.

• Evaluation: Quotes will be evaluated based on Technical and Price. The government will select the quote that is most advantageous, considering both factors. Preference may be given for innovative approaches or benefits.

• Key Deadlines:

  • Questions Due: February 18, 2026, 4:00 PM EST.
  • Offer Due Date: February 26, 2026, 1:00 PM EST.

• Set-Aside: This solicitation is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Requirements: Offerors must be registered and verified as an SDVOSB in the SBA database and meet federal small business size standards for the assigned NAICS code.

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, security, information systems, and small business requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Mobile CT Scanner for the Orlando VA Health Care System (VAHCS) for Fiscal Year 2026.

• Procurement of a Mobile CT Scanner.

• Specific details regarding the scanner's capabilities and technical specifications are expected to be found within the attached solicitation document.

• The contracting office is Network Contracting Office 8 (NCO 8) located in Orlando, FL.

• The Product Service Code is W065.

• The NAICS Code is 334510.

• The response date is not explicitly stated in this notice, but the time is 1:00 PM Eastern Time, New York, USA.

• Further details on proposal submission and evaluation criteria are expected within the full solicitation document.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• This notice serves as a modification to include a PDF final copy of the solicitation. Bidders should use this PDF version in lieu of any previously provided Word document version.

• The full solicitation document (36C24826Q0252.pdf) is attached and contains comprehensive details.

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for an on-site, full-service Mobile CT Scanner/Simulator for the Orlando VA Medical Center (OVAMC). The requirement is for a temporary solution to provide radiation therapy simulations.

• A mobile trailer unit housing a 64-slice (minimum) CT scanner capable of 2D, 3D, and 4D imaging.

• Services include transportation, mobilization, training, full-service maintenance, repairs, replacement parts, and 24/7 technical support.

• The unit must perform CT Localization, Respiratory Gating, Functional CT Exams, 3D Image Reconstruction, Tumor and Patient Specific Imaging, and Integrated Marking.

• Equipment specifications include a large bore size (80 cm minimum), DICOM-RT image transfer capability, Metal Artifact Reduction Software, and specific footprint and height limitations.

• Trailer requirements include radiation shielding, dual entrance, UV sterilizer, lead glass viewing window, shielded control room, and a patient lift with a 2,000-pound capacity.

• Contractor must provide clinical and biomedical training for OVAMC personnel.

• The contractor shall guarantee the trailer meets radiation shielding requirements per 10 CFR Part 20 and 10 CFR Part 36.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base of six (6) months with six (6) option months. Estimated start: March 2026.

• Quotes must be submitted via email to Victoria.RoblesBurgos@va.gov by February 26, 2026, 1:00 PM EST.

• Submissions require a Technical Volume (work plan, experience, product specs, delivery, warranty) and a Price Volume (SF1449, contract admin data, Section B pricing).

• Evaluation is based on Technical and Price factors, with the most advantageous quotation to the Government being selected.

• This solicitation is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered and verified as an SDVOSB in the SBA database and meet federal small business size standards for NAICS code 334510.

• Questions must be submitted in writing by February 18, 2026, 4:00 PM EST.

• The solicitation incorporates numerous FAR and VAAR clauses related to security, privacy, payment, and small business requirements.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking quotes for an on-site full-service Mobile CT Scanner/Simulator for the Orlando VA Medical Center (OVAMC) located at Lake Nona.

• Provision of an on-site full-service Mobile CT Scanner/Simulator.

• Service period of six months with six option months, not to exceed one year.

• Period of Performance: Six months base period with six option months, not to exceed one year.

• Response Date/Time/Zone: February 26, 2026, 4:00 PM Eastern Time, New York, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24826Q0252

• NAICS Code: 334510

• Product Service Code: W065

• Contracting Office ZIP Code: 32827

• Place of Performance: Orlando VA Medical Center, Lake Nona.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Orlando VA Healthcare System, 13800 Veterans Way, Orlando FL 32827.