X1DB-- Warren New Replacing Lease FULL AND OPEN COMPETITION

Quick Summary

The Department of Veterans Affairs (VA) is soliciting proposals for a lease of approximately 12,200 ABOA square feet of medical office space and 100 surface/outside parking spaces in Warren, Ohio. This is a full and open competition procurement. The proposal deadline has been extended to March 13, 2026, at 3:00 PM ET.

Scope of Work

The VA seeks space in an existing building, new construction, or a multi-tenant building, with build-to-suit also considered. The lease term will not exceed 20 years, with options for 15-year (10-year firm) or 20-year (10-year or 15-year firm) terms. The space must be located within a delineated area of Warren, Ohio, and meet numerous requirements:

• Space Configuration: Single contiguous floor; no bifurcated sites, atriums, or unusual configurations. Must be zoned for VA's intended use.
• Location: Not in FEMA 1-percent-annual-chance flood zone. Not in close proximity to incompatible uses (e.g., cannabis dispensaries, liquor establishments, correctional facilities, firearm sales, railroad tracks, flight paths). No living quarters within the building. Must be near amenities (restaurants, hotels, pharmacy, shopping), a hospital/ER, fire department, and public transportation. Easily accessible to multiple highways.
• Building Features: Support municipal water and sewer. Loading area with two exterior 3'-0" wide doors and one interior 4'-0" wide door. Parking lot must accommodate box trucks and semi-trailers. No structured parking under the space. A fully serviced, turnkey lease is required.
• Standards: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic (Ohio is seismic exempt), and sustainability standards (LEED requirements apply, ENERGY STAR® label required for existing buildings). BIM is a requirement. An emergency generator is required. A security guard is required Monday-Friday, 6:30 am - 5:30 pm ET.
• Environmental: No environmental issues or hazards; Phase I Environmental Site Assessment required.

Contract & Timeline

• Contract Type: Lease Agreement (Solicitation RLP 36C25026R0034)
• Lease Term: Up to 20 years (firm and non-firm options)
• Set-Aside: Full and Open Competition
• Product Service Code: X1DB (Lease/Rental Of Laboratories And Clinics)
• NAICS Code: 531120
• Proposal Due: March 13, 2026, at 3:00 PM ET
• Occupancy Date: On or about May 2028

Evaluation

Offers will undergo a Go/No-Go technical compliance review, followed by a best-value tradeoff process. Evaluation factors, in descending order of importance, include Building/Architectural/Design Concept, Site Development, Project Management/Operations/Maintenance, Past Performance (including prime/subcontractor experience with VA medical build-outs), Socio-Economic Status (SDVOSB/VOSB), and Price. Technical factors are more important than price. Offerors must submit a completed estimated TICS table with their original proposal.

Key Amendments & Updates

• Amendment 0004 (March 9, 2026): Clarified Ohio is seismic exempt and confirmed TICS table submission requirements.
• Amendment 0003 (February 26, 2026): Confirmed LEED, BIM, emergency generator, and security guard requirements. Clarified loading area specifications and confirmed a stand-alone building is acceptable.
• Amendment 0002 (February 11, 2026): Extended the proposal deadline to March 13, 2026, at 3:00 PM ET. Addressed RFIs and amended RLP/Exhibit A sections regarding Swing Space.

Government Point of Contact

• Brian Walton: Contract Specialist, brian.walton@va.gov, 216-447-8300 x49519