RLP 36C25026R0034- Warren, Ohio - Pre-award DIDs- Solicitation Posting (Full and Open)

Amendment / Modification

This amendment (No. 0003) addresses Requests for Information (RFIs) submitted by interested parties through February 25, 2026. It provides clarifications and responses to these RFIs, with all other terms and conditions of the original Request for Lease Proposal (RLP 36C25026R0034) remaining unchanged.

Key clarifications provided include:

• Confirmation that LEED (Leadership in Energy and Environmental Design) requirements apply to the Warren, Ohio RLP for both new construction and existing buildout proposals, as well as for tenant interiors.
• Confirmation that Building Information Modeling (BIM) is a requirement for this procurement, with attention directed to Appendix 6 for As-Built Deliverable for Leasing.
• Confirmation that an emergency generator is required, referencing specific sections in the RLP and Exhibit A.
• Confirmation that Lessor is required to provide a security guard during specified hours (Monday-Friday, 6:30 am - 5:30 pm Eastern Time), excluding federal holidays.
• Clarification on on-demand service in Trumbull County, confirming sufficiency and referencing amended sections of the RLP.
• Clarification regarding loading areas, stating a designated, striped loading area adjacent to receiving double doors is acceptable in lieu of a raised loading dock, provided it does not impact FSL II requirements and is not adjacent to occupied areas.
• Confirmation that an on-site security guard is required and that the VA does not concur with the assertion that this will dramatically increase rental rates, citing market data.
• Confirmation that a stand-alone building with the VA as the sole tenant is acceptable.
• Confirmation that the "2024" JC standard (Dec. 2023) will remain in effect for the lease term, with provisions for equitable adjustment if the JC increases requirements.
• Clarification of "government equipment and materials" as VA personal property brought into the space at acceptance and forward, and security's responsibility to lock the building and ensure the alarm system is active.

Various sections of the RLP, Lease, and Exhibits A and B are referenced and clarified. Specific amendments were made to RLP Sections 1.04, 1.05, and 4.04 under Amendment No. 0001 (issued 1/28/2026).

This amendment primarily provides clarifications to existing requirements and does not appear to alter proposal deadlines or submission rules, but bidders should review all responses to ensure full understanding of all requirements.

Amendment / Modification

• The submission deadline for the Request for Lease Proposal (RLP) has been extended to March 13, 2026, at 3:00 PM ET.

• Responses to Requests for Information (RFIs) submitted by interested parties through February 11, 2026, are addressed.

• RLP Section 5.01: Modified Paragraphs - VA added "5.02" to this section.

• RLP Section 5.02: Swing Space - Clarifying requirements for swing space offers have been added.

• Exhibit A, Lease Section 7.04: Modified Paragraphs - VA added "7.05" to this section.

• Exhibit A, Lease Section 7.05: Swing Space - Clarifying requirements have been added.

• Swing Space internationally deleted; and Lease Section 7.05- Swing Space recited in Exhibit A have been addressed.

• The proposal submission deadline has been extended to March 13, 2026.

• Clarifications regarding swing space offers have been provided.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) outlines the requirements for a lease for approximately 12,200 ANSI/BOMA Occupant Area (ABOA) square feet of contiguous space in Warren, Ohio. The government intends to award a lease to the selected offeror.

• Space: Approximately 12,200 ABOA SF, located in a modern, quality building.

• Parking: 100 surface/outside parking spaces required, including 10% ADA compliant spaces (1 in 6 van accessible), secured and lit.

• Lease Term: Options for 15-year (10-year firm) or 20-year (10-year or 15-year firm) terms.

• Occupancy Date: On or about May 2028.

• Building Standards: Must meet requirements for fire safety, physical security, accessibility, seismic, and sustainability.

• Environmental: No known hazardous conditions; Phase I Environmental Site Assessment required.

• Accessibility: Must meet Lease accessibility requirements or include an obligation to improve.

• Energy Efficiency: Buildings generally must have an ENERGY STAR® label, with specific exceptions and requirements for new construction and existing buildings.

• Security: Requirements based on Facility Security Level (FSL) will be incorporated.

• Tenant Improvements (TIs): Offerors must include pricing for TIs based on Agency Specific Requirements (ASR) and Design Intent Drawings (DIDs).

• Information Technology (IT): Requirements for temporary VA OIT Closet, data circuits, WIFI installation, etc., are detailed.

• Contract Type: Lease agreement.

• Period of Performance: Up to 20 years, with options for firm and non-firm terms.

• Estimated Value: Not explicitly stated, but pricing is a key evaluation factor.

• Submission Deadline: Offers due by 3:00 PM Local Time on February 27, 2026.

• Submission Method: Electronic submission via email or VA accessible cloud/SharePoint/server. No paper submissions.

• Evaluation Criteria: Best value tradeoff process, with factors including Building/Architectural/Design Concept, Site Development, Project Management/Operations/Maintenance, Past Performance, Socio-Economic Status (SDVOSB/VOSB), and Price. Technical factors are more important than price.

• NAICS Code: 531120 (Exception).

• Small Business: Size standard information is available via SBA website.

• HUBZone: Price preference waiver option available.

• Offerors must submit pricing for all lease term alternatives.

• All offers must be open and pricing valid until award date.

• The RLP includes numerous exhibits and forms that must be reviewed and submitted as applicable.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 12,200 ANSI/BOMA Occupant Area (ABOA) square feet of contiguous space in Warren, Ohio. The government intends to award a lease to the selected offeror based on the Method of Award outlined in the document.

• Space: Approximately 12,200 ABOA SF of contiguous space.

• Building: Modern, quality construction, sound and substantial, with a facade of stone, marble, brick, stainless steel, aluminum, or other permanent materials in good condition. If not new, the building must have undergone or will complete modernization or adaptive reuse for modern conveniences.

• Parking: 100 surface/outside parking spaces, including 10% ADA compliant spaces (with 1 in 6 being van accessible), secured and lit. Cost to be included in rental consideration.

• Utilities: Municipal water and sewer services required.

• Lease Term: Up to 20 years, inclusive of non-firm terms. Offerors must submit pricing for three scenarios: 15-year term (10-year firm), 20-year term (10-year firm), and 20-year term (15-year firm).

• Occupancy Date: On or about May 2028, or upon acceptance of the space, whichever is later.

• Unique Requirements: Includes specifications for site, floor configuration, floodplains, asbestos, accessibility, fire protection, life safety, energy independence, environmental considerations, and historic preservation.

• Contract Type: Not explicitly stated, but implied to be a lease agreement.

• Period of Performance: Lease term up to 20 years, with specific firm and non-firm term options.

• Estimated Value: Not stated in this document.

• Submission Deadline: Offers due by 3:00 PM local time on February 27, 2026.

• Submission Method: Electronic submission via email or VA accessible cloud/server only. Paper submissions will not be considered.

• Evaluation Criteria: Offers will be evaluated on a Go/No-Go technical compliance basis, followed by a best-value tradeoff process considering multiple factors including Building, Architectural and Design Concept, Site Development, Project Management, Operations, and Maintenance, Past Performance, Socio-Economic Status (SDVOSB/VOSB), and Price.

• NAICS Code: 531120 (Exception).

• Small Business Size Standard: Refer to SBA website.

• HUBZone: Price preference waiver option available.

• The RLP includes a lease template and GSA Form 1364 (Proposal to Lease Space).

• Offerors must prepare Design Intent Drawings (DIDs) prior to award.

• Specific requirements for security, tenant improvements, and high-performance building ratings are detailed.

• The document lists numerous attached RLP documents, including agency-specific requirements, forms, and clauses.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for approximately 12,200 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of contiguous space in Warren, Ohio. The government is seeking to lease modern, quality office space.

• Space: Approximately 12,200 ABOA SF, located on a single contiguous floor.

• Building: Modern, sound, and substantial construction. Must support municipal water and sewer. Must not be in a 1-percent-annual-chance floodplain.

• Parking: 100 surface/outside parking spaces, including 10% ADA compliant spaces (10% van accessible). Must be secured and lit.

• Amenities: Proximity to restaurants, hotels, pharmacy, shopping, hospital/stand-alone emergency room, and fire department. Must be connected to public sidewalks. Transit accessibility (bus or streetcar stop within 1,320 feet) is required.

• Utilities: Municipal water and sewer required.

• Security: Requirements based on Facility Security Level (FSL) will be determined during the design phase.

• Environmental: No known hazardous conditions or recognized environmental conditions.

• Accessibility: Must meet Lease accessibility requirements or include plans for improvements.

• Fire Protection & Life Safety: Must meet Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System requirements.

• Energy Efficiency: Buildings must have an ENERGY STAR® label within 12 months prior to the proposal due date, or meet specific exceptions and propose cost-effective improvements.

• Asbestos: Space must be free of asbestos-containing materials (ACM) or have undamaged, nonfriable ACM.

• Lease Term: Up to 20 years, inclusive of non-firm terms. Offers must include pricing for 15-year (10-year firm) and 20-year (10-year firm or 15-year firm) terms.

• Occupancy Date: On or about May 2028, or upon acceptance of the space.

• Contract Type: Fully serviced, turnkey lease. Rent includes shell upgrades, tenant improvements (TIs), operating costs, real estate taxes, and security upgrades.

• Offers Due: February 27, 2026, by 3:00 PM Local Time.

• Submission Method: Electronic submission via email or VA accessible cloud/server. No paper submissions.

• Evaluation: Proposals will be evaluated based on a best-value tradeoff process, considering the following factors in descending order of importance: Building/Architectural/Design Concept, Site Development, Project Management/Operations/Maintenance, Past Performance, Socio-Economic Status (SDVOSB/VOSB), and Price.

• NAICS Code: 531120 (Exception).

• Small business size standard information is available via SBA website.

• HUBZone Small Business Concerns may waive price evaluation preference.

• Offerors must submit Design Intent Drawings (DIDs) prior to Lease Award.

• All offers must be submitted electronically and remain open until award.

• The Government reserves the right to award a lease based on any of the proposed lease term scenarios.

Amendment / Modification

This amendment (0001) addresses Requests for Information (RFIs) submitted by interested parties through January 27, 2026. The RLP and its terms remain largely unchanged, except as noted below:

• RFI #1 Response: Confirms the local government offers a door-to-door transit service for ADA needs. This impacts RLP Sections 1.04 and 1.05. Specifically, Section 1.04(11) has been deleted, and Sections 1.05(D) and 4.04 have been amended and revised.
• RFI #2 Response: VA will accept and consider past performance of prime contractors or subcontractors. Under Factor 4's holistic approach, experience with VA medical build-outs is relevant for past performance evaluations (referencing RLP Section 4.05).

• Section 1.04(11) (Deleted)
• Section 1.05(D) (Amended and Revised)
• Section 4.04 (Amended and Revised)
• Section 4.05 (Referenced for past performance evaluation)

No explicit changes to proposal deadlines or submission requirements are mentioned, beyond the clarifications provided in response to RFIs. Bidders should review the updated sections for any impact on their proposals.

Presolicitation Notice

This presolicitation notice announces the Department of Veterans Affairs' (VA) intent to solicit proposals for the lease of approximately 12,000 ABOA square feet of medical office space and 100 surface/outside parking spaces (including 10% ADA compliant spaces) in Warren, Ohio. This will be a full and open competition procurement action.

• The VA seeks space in an existing building, new construction, or a building for multi-tenant use. Build-to-suit may be considered.

• Space must not disrupt or interfere with current VA use or VA Patient Services.

• ABOA (Active Building Occupant Area) is defined as space remaining after common areas, lessor areas, and non-programmatic areas are deducted.

• Lease term not to exceed 20 years.

• The solicitation number is 36C25026R0034.

• The response date is December 29, 2025, 15:00 Eastern Time.

• The archive period is 99 days after the response date.

• Product Service Code: X1DB

• NAICS Code: 531120

• This is a presolicitation notice; a formal solicitation for offers or request for proposals will be issued.

• This procurement will be a full and open competition; no set-aside is applicable.

• Area of Consideration is bounded by specific streets in Warren, Ohio.

• Additional requirements include: support for municipal water/sewer, single contiguous floor, no bifurcated sites, specific space configurations, not in FEMA 1-percent-annual-chance flood zone, zoned for VA use, not in proximity to incompatible uses (e.g., cannabis dispensaries, liquor stores), no living quarters within the building, proximity to amenities, proximity to hospital/emergency room and fire department, proximity to public transportation, easy highway access, specific loading area dimensions, parking to accommodate box trucks and semi-trailers, no structured parking, and meeting Federal/Local Government requirements for fire safety, accessibility, seismic, and sustainability.

• Points of Contact: Brian Walton (brian.walton@va.gov, 216-447-8300 x49519) and Michelle McGhee (Michelle.McGhee2@va.gov, (216) 447-8300 x49657).

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking to lease approximately 10,000 ABOA square feet of medical office space and 100 surface/outside parking spaces in the Warren, Ohio area. This procurement is a full and open competition. The VA will consider space in existing buildings, new construction, or buildings under construction. A build-to-suit may be considered. The lease term is not to exceed 20 years.

• Approximately 10,000 ABOA square feet of medical office space.

• 100 surface/outside parking spaces, including 10% ADA compliant spaces (with at least one in every six being van accessible).

• Space must be on a single contiguous floor; bifurcated sites are not permissible.

• Space configurations that disrupt contiguous use (e.g., atriums, extremely long/narrow runs) will not be considered.

• Offered space cannot be in the FEMA 1-percent-annual-chance flood zone.

• Space must be zoned for VA's intended use and not in close proximity to incompatible uses (e.g., cannabis dispensaries, liquor establishments, correctional facilities, firearm sales, railroad tracks, flight paths).

• Space will not be considered if living quarters are within the same building.

• Must be in close proximity to amenities (restaurants, hotels, pharmacy, shopping).

• Must be in close proximity to a hospital/ER, fire department, and public transportation (commuter rail, light rail, or bus stop).

• Must be easily accessible to multiple highways.

• Loading area required with two exterior doors (3'-0" width each) and one interior door (4'-0" width).

• Parking lot must accommodate deliveries by box trucks and allow a semi-trailer to enter, park, and exit.

• Structured parking under the space is not permissible.

• Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability standards.

• A fully serviced lease is required.

• Space must not have environmental issues or hazards.

• Lease Term: Not to exceed 20 years.

• Product Service Code: X1DB

• NAICS Code: 531120

• Response Date/Time/Zone: December 29, 2025, 15:00 Eastern Time, New York, USA.

• Archive: 99 days after the response date.

• Full and open competition procurement action.

• Area of Consideration is bounded by specific streets in Warren, Ohio (detailed in the document).

• Contact Points: Brian Walton (brian.walton@va.gov, 216-447-8300 x49519) and Michelle McGhee (Michelle.McGhee2@va.gov, 216-447-8300 x49657).