X1DZ- Lease of Space for Community Based Outpatient Clinic in Hagerstown, MD Space for 11,987 Net Usable Square Feet/ 13,785 ABOA/ 18,610 Rentable Square Feet
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for the lease of space to establish a Community Based Outpatient Clinic (CBOC) in Hagerstown, Maryland. The VA requires approximately 11,987 Net Usable Square Feet (NUSF), yielding up to 13,785 ABOA and 18,610 Rentable Square Feet (RSF). This opportunity seeks either existing space for build-out/renovation or new construction designed to VA requirements. Offers are due by April 21, 2026, at 10:00 AM EST.
Scope of Work
The required space must accommodate Patient Aligned Care Team (PACT) design and adhere to VA design guide standards. Key requirements include:
- Building: Modern, sound construction, good condition, with specific facade materials.
- Parking: 130 surface/outside parking spaces for Government use.
- Amenities: Proximity to public sidewalks, employee services (restaurants, retail, banks), and transit accessibility (2+ public bus/streetcar lines within 1,320 feet).
- Environmental: No known hazardous conditions, compliance with Energy Independence and Security Act (EISA) (generally requiring an ENERGY STAR® label), seismic safety, asbestos, accessibility, and fire protection/life safety standards.
- Security: Requirements will be detailed based on the Facility Security Level (FSL).
Contract Details
- Contract Type: Fully serviced, turnkey lease covering shell upgrades, tenant improvements (TIs), operating costs, real estate taxes, and security.
- Lease Term: 15 Years (10 Years Firm, 5 Years Soft), with Government termination for convenience rights.
- Occupancy Date: On or about November 1, 2027, or upon receipt of occupancy permit and space acceptance.
Submission & Evaluation
- Offer Submission: Electronically via email to RACHAEL.HALLOCK@VA.GOV by the deadline.
- Evaluation Criteria: Award will be based on a best-value tradeoff process, considering factors in descending order of importance: 1. Location and Building, 2. Technical Capability and Qualifications, and 3. Past Performance. Price will also be evaluated for total lifecycle costs.
- Key Deadlines:
- Questions Due: April 6, 2026, 10:00 AM EST (submit to Rachael.Hallock@va.gov).
- Offers Due: April 21, 2026, 10:00 AM EST.
Eligibility / Set-Aside
- NAICS Code: 531120 (Exception).
- A HUBZone Small Business Concern Price Preference Waiver is available.
Additional Notes
Offerors must reference all associated attachments for complete requirements and instructions. Review the provided Lease template. All deviations must be documented on GSA Form 1364.