Y1ND--621-22-109 AJP-Replace Site UG Sanitary and Storm Sewer Piping

Amendment / Modification

• This amendment extends the proposal due date for Project 621-22-109, "AJP-Replace Site UG Sanitary and Storm Sewer Piping."

• The proposal due date has been extended.

• The new proposal due date is March 16, 2026, at 1:00 PM CT.

• No other changes to the original solicitation have been made.

Other / Unclassified

This document is a sign-in sheet for a site visit conducted on Tuesday, February 17, 2026. The project is identified as "621-22-109 AJP replacement Site UG sanitary and Storm Sewer piping". The sheet records the names, companies, phone numbers, and email addresses of attendees, along with their signatures.

This document is relevant to potential bidders as it lists the companies and individuals who attended the site visit. This information can indicate the level of interest in the project and potentially identify competitors or partners. The contact information provided may also be useful for follow-up inquiries or networking.

Amendment / Modification

This amendment provides answers to contractor questions for project 621-22-109, "AJP-Replace Site UG Sanitary and Storm Sewer Piping." It also extends the proposal due date.

• The proposal due date has been extended.

• The deadline for proposal submissions is now March 5, 2026, at 1:00 PM CT.

• Bidders should refer to the attached "Questions and Answers" document for specific clarifications related to the project.

Questions & Answers / Clarifications

This document contains responses to contractor questions regarding solicitation 36C24926R0021, which pertains to the replacement of site underground sanitary and storm sewer piping.

• Proposal Page Limits: Technical proposals are limited to 50 pages (excluding solicitation and amendments), and price proposals to 25 pages (including bid bonds). Cover sheets, cover letters, tables of contents, and section covers are not required and do not count towards the page limit.
• Experience Requirements: The requirement for completed projects has been reduced from three to two projects, each with a contract value of $10,000,000.00 or greater within the past five years. Experience in underground sanitary sewer piping work at any facility is acceptable, not limited to hospital/healthcare environments.
• Past Performance: CPARS evaluations or previously completed past performance questionnaires are acceptable.
• Period of Performance: The contract period of performance is confirmed as 485 calendar days.
• Attachments: All attachments are posted with the solicitation on SAM.gov and are not included within proposal sections.
• Pipe Quantities: The quantities of storm drain and sanitary sewer piping stated in the construction drawings are the definitive quantities.
• Site Visit: The RFI deadline will not be extended beyond the original date.
• Tree Removal/Replacement: Removal and replanting of trees will be evaluated on a case-by-case basis, with a preference for avoiding removal. If removal is necessary, trees will be replaced with equivalent new trees with a one-year maintenance period.
• Rock Excavation/Dewatering: If rock is encountered or dewatering is necessary, pricing will be handled via change orders, as no geotechnical report was provided.
• Settlement Criteria: Key settlement thresholds are defined for paved areas/public right of way (0.05 ft), non-paved improved areas (0.10 ft), and wetlands/buffer (0.00 ft).
• CQC Manager Qualifications: An exception can be made for a person with 10 years of experience and current certifications, including QC certifications obtained within the last 5 years, for the CQC Manager role.

Several requirements have been clarified or modified, including experience criteria, page limits, and the acceptance of CPARS. The period of performance is confirmed. Bidders should pay close attention to the clarified pipe quantities and the process for handling unforeseen conditions like rock excavation and dewatering.

Form / Attachment / Pricing Sheet

This document contains "Stamped For Construction" drawings for the "REPLACE SITE UG SANITARY AND STORM SEWER PIPING" project at the James H. Quillen VA Medical Center (Project Number 621-22-109). These drawings are essential for bidders to understand the project's scope, existing conditions, proposed infrastructure, and specific construction methods.

• Project Overview: Cover sheet (G-001) with project index, general notes (G-002) covering requirements, site conditions, and environmental controls.
• Site Plans: Phasing plans (G-003, G-004), existing conditions (V-001 to V-111), and demolition plans (CD001 to CD108).
• Utility Plans: Detailed storm sewer plans and profiles (CS001 to CS117) and sanitary sewer plans and profiles (CW001 to CW110), including specific pipe layouts and elevations (e.g., pipes JC1-JC2, J4-J6, JD1, K1-K2, M1-M6, N1, DZ1, OA1, O1 for storm; A1-A5, B1-B3, C1-C2, D1, F1-F2, H1-H2 for sanitary).
• Construction Details: Civil details (C-501 to C-519) for utility trenching, pavement patching (Types 1, 2, modified Type 3), concrete curb and gutter, and sidewalk sections.
• Specific Components: Detailed drawings for catch basins (4'x4' square, 48" circular) and manholes (standard No. 3, junction boxes), concrete pipe installation, and sanitary lateral/cleanouts.
• Erosion Control: Drawings for catch basin protection, curb inlet protection, silt fence installation, erosion control blankets, and filter socks.
• Ancillary Items: Details for gravity sewer manhole frames/covers and project signage.

These drawings are critical for bidders to accurately estimate costs, develop construction plans, and ensure compliance. They define the scope of demolition, the proposed new storm and sanitary sewer systems, site conditions, phasing, specific construction methods, materials, dimensions, and quality standards. Bidders must review these details to understand installation procedures, site restoration requirements, and all components subject to inspection.

Form / Attachment / Pricing Sheet

This document is the Pre-Award Contractor Safety and Environmental Record Evaluation Form. It is required to be completed by potential bidders as part of the solicitation process for Solicitation 36C24926R0021.

• Company Name, Address, Telephone, Email, and Contact information.
• A table to report OSHA 300 data for the years 2023, 2024, and 2025, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a requirement to attach explanations for any violations).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a provided link to access them.
• Fields to provide the six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• A question regarding who administers the company's Safety and Health Program.
• A field for the Company's Insurance Experience Modification Rate (EMR).

This form requires bidders to provide critical safety and environmental record information. Completion and submission of this form, along with the requested OSHA forms and explanations, are necessary for proposal preparation and evaluation under Solicitation 36C24926R0021.

Specifications Manual

This document comprises the specifications manual for the "REPLACE SITE UG SANITARY AND STORM SEWER PIPING" project at the James H. Quillen VA Medical Center. It details the technical requirements and standards for the construction, including:

• General Requirements (Division 01): Covers project schedules, shop drawings, quality control, safety, environmental controls, construction waste management, and sustainable construction practices.

• Existing Conditions (Division 02): Includes site surveys and demolition.

• Concrete (Division 03): Specifies requirements for cast-in-place concrete, including mix designs, placement, finishing, and tolerances.

• Utilities (Division 33): Details requirements for Sanitary Sewer Utilities and Storm Sewer Utilities, including materials, installation, testing, and clean-up.

• Exterior Improvements (Division 32): Covers asphalt paving, pavement markings, and planting.

• Safety and Environmental Controls: Extensive requirements are outlined for accident prevention, hazard analysis, infection control, dust control, fire safety, electrical safety, fall protection, excavation, confined spaces, hot work, and environmental protection.

• Submittals and Documentation: Specifies procedures for shop drawings, product data, samples, test reports, and as-built drawings.

• Contract Number: 36C24922C0106

• VA Project #: 621-22-109

• Location: James H. Quillen VA Medical Center, Mountain Home, TN 37684

• Date: May 31, 2024

This manual serves as a comprehensive guide for contractors involved in the repair and replacement of underground sanitary and storm sewer piping. It emphasizes adherence to safety, environmental, and quality control standards throughout the project lifecycle.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Site UG Sanitary and Storm Sewer Piping" project at the James H. Quillen VA Medical Center in Mountain Home, TN. The project involves the construction and replacement of approximately 24,000 linear feet of underground sanitary sewer piping and 44,000 linear feet of underground storm sewer piping, including manholes, curb drains, area drains, and basins. The work encompasses general construction, alterations, demolition of existing structures, installation of new piping and structures, and site restoration.

• Replacement of approximately 24,000 LF of sanitary sewer piping (3" to 24" diameter).

• Replacement of approximately 44,000 LF of storm sewer piping (2" to 42" diameter).

• Installation of manholes, curb drains, area drains, and basins.

• Demolition of existing piping structures.

• Site restoration.

• Compliance with all applicable standards and codes as described in VA Program Guides & Design Specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 485 calendar days from the issuance of the Notice to Proceed.

• Project Magnitude: Estimated between $10,000,000.00 and $20,000,000.00.

• Submission Method: Electronic copies only.

• Proposal Due Date: March 13, 2026, at 1:00 PM CT.

• Evaluation Approach: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Hospital/Healthcare Construction Management (Relevant Experience, Key Personnel), Technical Management Approach (Project & Construction Quality Control, Change Order Management), and Past Performance (Relevant, Recent).

• Site Visit: Scheduled for February 17, 2026, at 09:30 ET at Building 37, Mountain Home VAMC.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be listed and viewable in the SBA's Small Business Search (SBS) certification Registry at the time of offer and award.

• Offerors must have an active SAM.gov registration.

• Written questions must be submitted via email to Michael R. Brown (Michael.brown1305@va.gov) by 02/20/2026 at 1300CT.

• Offerors must submit one electronic copy of their proposal and bid bond.

• Technical proposals are limited to 50 pages; price proposals are limited to 25 pages.

• A bid guarantee is required.

Form / Attachment / Pricing Sheet

This document appears to be a form requesting essential business identification information from potential vendors. It is designed to collect the Unique Entity Identifier (UEI), Federal Tax ID Number, Point of Contact (POC) Name, Email, and Telephone number.

• UEI NUMBER
• FEDERAL TAX ID NUMBER
• POC NAME
• EMAIL
• TELEPHONE

Bidders will likely need to complete and submit this form as part of their response to a solicitation. Providing accurate and complete information in these fields is crucial for the government to identify and contact the vendor.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4641, Revision No. 27, dated 12/03/2025) for the State of Tennessee, specifically for the Tennessee Counties of Carter, Unicoi, and Washington. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for contracts subject to the Service Contract Act.

This wage determination is crucial for bidders responding to solicitations that require adherence to the Service Contract Act. It provides the legally mandated minimum wages and benefits that must be paid to employees performing services under such contracts. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance. Key sections include:

• Occupational Listing: Details specific job titles (e.g., Accounting Clerk, Administrative Assistant, Electrician, Nurse, Technician) and their associated minimum wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates ($5.55 per hour or $5.09 per hour under EO 13706).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), specifying minimum hourly rates for 2025 ($13.30 or higher).
• Vacation and Holidays: Details paid vacation accrual (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 20 years) and a list of 11 paid holidays.
• Conformance Process: Explains the procedure for classifying and determining wages for occupations not explicitly listed in the determination.

Bidders must consult this document to accurately price labor and ensure compliance with federal labor laws for any contract requiring these wage standards.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the NCO 9 Network Contracting Activity to gather information for evaluating proposals. It is intended to be completed by an assessor knowledgeable of a contractor's performance on a specific project.

• Section A: To be completed by the prospective government contractor, including solicitation number, project details, contractor contact information, and authorization for information release.
• Section B: To be completed by the assessor, who will rate the contractor's performance based on a provided rating scale (Exceptional, Highly Acceptable, Acceptable, Marginal, Unacceptable).
• Rating Categories: Quality of Service, Schedule, Invoices, Business Relations, and Overall Performance.
• Rationale: Assessors are required to provide a rationale for their assigned ratings, especially for unsatisfactory or marginal ratings.
• Award Likelihood: Assessors are asked to indicate their likelihood of awarding another contract to the contractor.
• Assessor Information: Details about the assessor's role and period of involvement.

This questionnaire is critical for the government's evaluation of proposals. Offerors must provide this document to their identified past performance sources (assessors) to ensure timely and accurate feedback is submitted directly to the Contracting Officer. The ratings and rationale provided by assessors will directly impact the evaluation of the offeror's past performance.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form used to gather clarification or additional information regarding a solicitation. It outlines the process for submitting questions and the requirements for a comprehensive response from the Government.

• Project Information: Includes Project Number (621-22-109), Project Title (AJP-Replace Site UG Sanitary and Storm Sewer Piping), and Project Location (MT Home, James H. Quillen VAMC Mountain Home, 37684).
• Submission Guidelines: Emphasizes the need for bidders to thoroughly read all solicitation documents before submitting questions. Questions must specifically reference specification sections, solicitation sections, or drawing numbers.
• Contact Information: Identifies Michael Brown, Contracting Officer, at michael.brown1305@va.gov as the point of contact.
• RFI Fields: Provides spaces for RFI Number, Date, Spec/Dwg. Reference, Reply Needed By, Information Needed, Reply, Reply From, Date, Attachments, and Copy To.

This form is crucial for bidders to understand how to request necessary clarifications for the "AJP-Replace Site UG Sanitary and Storm Sewer Piping" project. Adhering to the specified format and referencing requirements is essential for receiving a timely and complete response from the Government, which will aid in accurate proposal preparation.

Form / Attachment / Pricing Sheet

This document outlines the requirements and provides a format for calculating the "Self-Performed/Subcontracted Work" for offerors. It specifies that for General Construction (NAICS code 237110), at least 15 percent (or 25% for specialty trades) of the contract performance cost must be incurred by the Service Disabled Veteran Owned Small Business (SDVOSB) awardee or a verified SDVOSB subcontractor.

• A table is provided to break down material and personnel costs by specification division.
• Offerors must indicate if the work is performed by an SDVOSB vendor.
• Fields for Personnel Cost and Material/Equipment Costs are included for each division.
• Subtotals for Personnel Costs and Material/Equipment Costs, along with Profit, Home Office Overhead, and Bond costs, are to be calculated.
• A formula is provided to calculate the "Self-performed work" percentage based on total personnel costs and subcontractor personnel costs that are not SDVOSB.
• Personnel costs are defined to include labor, mechanics, tradesmen, and office personnel directly charged to the project.

This document is crucial for bidders to understand and comply with the SDVOSB subcontracting requirements. It provides the specific calculation method and format for demonstrating compliance with the minimum SDVOSB performance percentage, which will likely be a key factor in proposal evaluation.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for construction services for Project 621-22-109, "AJP-Replace Site UG Sanitary and Storm Sewer Piping" at the James H. Quillen VA Medical Center in Mountain Home, TN. The Department of Veterans Affairs, Network Contracting Office 9 Central Region, intends to solicit a Request for Proposals (RFP) using the Lowest Price Technically Acceptable (LPTA) source selection process.

• Construction and replacement of approximately 24,000 linear feet (lf) of underground sanitary sewer piping (3" to 24") and approximately 44,000 lf of underground storm sewer piping (2" to 42").

• Includes manholes, curb drains, area drains, and basins.

• Work involves demolition, excavation, trenching, directional boring, piping installation, underground utility identification, backfill, compaction, paving, concrete, seeding, and miscellaneous improvements.

• Site preparation, including demolition and removal of existing structures.

• Integration of architectural, civil, structural, fire protection, plumbing, mechanical, electrical, data/communications, and physical security systems within the project area.

• Compliance with security and infection control procedures is mandatory due to the complex environment.

• Material selections must comply with VA Program Guides & Design Specifications.

• Estimated Project Magnitude: Between $10,000,000 and $20,000,000.

• Estimated Execution Period: 485 calendar days for the base project.

• Solicitation Number: 36C24926R0021.

• Proposals will be solicited on or about January 28, 2026.

• Questions must be submitted in writing via email to Michael.brown1305@va.gov. Project and Solicitation numbers must be included in the subject line.

• Questions will only be addressed after the solicitation is released.

• This requirement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must have a current VETS 4212 report on file with the Department of Labor.

• Offerors must be registered in SAM.

• Offerors must apply for and receive verification of their SDVOSB status from the VA Center for Veterans Enterprise (CVE) before the bid submission deadline. Verification must be current and visible on Veteran Small Business Certification (sba.gov).

• Failure to meet SDVOSB verification and visibility requirements by the submission deadline will result in a non-responsive bid.

• NAICS Code: 237110 - Water and Sewer Line and Related Structures Construction.

• Small Business Size Standard: $45 Million.

• The document lists several alternates (A through I) for potential scope reductions.