Yellow Ribbon 1-200th South Las Cruses , NM June 11-12 2026

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal, firm-fixed-price services for the New Mexico Army National Guard (NMARNG) Yellow Ribbon Reintegration Program (YRRP) event in Las Cruces, NM.

• Provide a venue accommodating up to 350 attendees for a one-day training event on June 12, 2026.

• Services include a general session room, breakout rooms, a provider display area, and potentially lodging.

• The venue must be located within 30 miles of the New Mexico National Guard Readiness Center in Las Cruces, NM.

• General Session Room: Accommodate 350 people with tables and chairs, A/V equipment (projector, speakers, microphones), power supply, sound connection, internet access, and screen. NMARNG will provide its own computer. Water and teas must be available.

• Breakout Rooms: Three adult breakout rooms (120 chairs each) and two youth breakout rooms (one for ages 6-18 up to 30 youth, one for ages 0-6 up to 20 youth). These rooms require A/V equipment, power, sound, internet, and screens. Youth rooms require specific amenities like in-room bathrooms, fridges, blankets, pillows, and water/snacks.

• Provider Display Area: Twenty display tables with chairs in the foyer area.

• Food & Refreshments: Provide light refreshments and beverages (e.g., charcuterie, finger sandwiches, fruit, dips) for AM and PM breaks on June 12, 2026. Options must cater to adults, children, and youth, including vegan, dairy-free, and other dietary restrictions. Common allergens should be avoided or clearly labeled.

• Parking: Ample parking for approximately 250 vehicles at no cost to attendees.

• Lodging: Eighty double occupancy rooms required for participants traveling 150 miles or more, for check-in on June 11, 2026, and check-out on June 12, 2026. NMARNG will confirm the exact number of rooms two weeks prior.

• Childcare: Provide care for up to 30 youth (ages 6-18) and up to 20 youth (ages 0-6). Providers must be licensed, have FBI fingerprint and child abuse registry checks, maintain liability insurance ($500,000 minimum), and have First Aid/CPR certifications. Appropriate staff-to-child ratios must be maintained.

June 11-12, 2026

• Contractor employees must abide by the regulations of the privately owned venue.
• The government will not reimburse for additional items requested by individuals (e.g., room service, extra snacks).
• A Contract Manager (CM) must be designated.
• Contractor travel, lodging, and food are the contractor's sole responsibility.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912J326QDP03 for lodging and refreshment services for the Yellow Ribbon NMARNG SOUTH event in Las Cruces, NM, from June 11-12, 2026.

• Lodging Configuration: Suite-style rooms with one king bed and a pullout sofa are acceptable for double-occupancy requirements.
• Light Refreshments: The contractor will provide one AM and one PM refreshment, including items like charcuterie, finger sandwiches, pinwheels, fruit, dips, and vegetable trays. Beverages have been added to the PWS (paragraph 1.9.2 updated).
• Meals: Only light refreshments are provided; breakfast and lunch are not included.
• General Session Room Setup: The General Session room should be set up in banquet rounds.
• Contract Type: This is a brand-new requirement; there is no incumbent contract.
• Taxes: Tax exemption for services does not apply in New Mexico. Offerors must include all associated fees and taxes in their proposed pricing. Quotes must clearly annotate pricing or "Not Separately Priced" (NSP) / "No Cost" for each requirement. Failure to annotate or include a total price may result in a non-responsive quote.
• Flexibility on Dates: The event dates are firm and not flexible.
• Multiple Lodging Hotels: The use of multiple lodging hotels is acceptable, provided they are within the required operational area.
• Separate Properties: Lodging accommodations and conference/meeting venues can be separate properties if located nearby and all event requirements are fully supported.

This Q&A document clarifies requirements related to room configurations, refreshment offerings, pricing inclusions (taxes and fees), and venue arrangements. The PWS paragraph 1.9.2 has been updated to include beverages.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912J326QDP03 for the Yellow Ribbon NMARNG SOUTH event in Las Cruces, NM, scheduled for June 11-12, 2026.

• Lodging Accommodations: Suite-style rooms with a king bed and pullout sofa are acceptable for double-occupancy requirements.
• Light Refreshments: The SOW specifies light refreshments only (AM and PM), not full meals like breakfast or lunch. The contractor is responsible for providing the menu, which can include items like charcuterie, finger sandwiches, pinwheels, fruit, dips, and vegetable trays.
• Room Setup: The General Session room should be set up in banquet rounds.
• Contract Type: This is a brand-new requirement; there is no incumbent contract.
• Taxes: The Government will not provide a tax-exempt certificate for lodging in New Mexico. Offerors must include all applicable state and local lodging taxes in their proposed pricing.
• Pricing Submission: Pricing schedules must clearly annotate pricing or use "Not Separately Priced" (NSP) or "No Cost" for each requirement. Failure to annotate may result in a non-responsive quote. Unit prices must include all fees and taxes. A total price is required.

This Q&A document clarifies requirements related to lodging configurations, refreshment offerings, room setup, and tax handling. It also emphasizes the need for clear pricing annotations in proposals to avoid non-responsiveness.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal, firm-fixed-price (FFP) services for the New Mexico Army National Guard (NMARNG) Yellow Ribbon Reintegration Program (YRRP) Post Deployment event.

• Provide a venue and services to support a one-day training event for up to 350 attendees in Las Cruces, NM.

• Services include:

  • General session room with tables and chairs.
  • Registration tables and personnel.
  • Audio/visual equipment (projector, speakers, microphones, power, sound connection, internet access).
  • Breakout rooms (3 adult, 1 youth 6-18, 1 youth 0-6) with appropriate setup and amenities.
  • Provider display area with tables and chairs.
  • Light refreshments (including vegan, dairy-free, and allergy-conscious options) for 350 people.
  • Parking for approximately 250 vehicles at no cost.
  • Lodging for 80 double occupancy rooms for participants traveling 150+ miles (check-in June 11, 2026; check-out June 12, 2026).
  • Childcare services for up to 30 youth (ages 6-18) and up to 20 youth (ages 0-6), requiring licensed providers with background checks and CPR/First Aid certifications.

• Venue must accommodate up to 350 attendees.

• Driving distance to venue should not exceed 30 miles from the New Mexico National Guard Readiness Center.

• General session room available June 12, 2026, 06:00 a.m. - 5:00 p.m.

• Registration ready by 06:00 a.m. June 12, 2026.

• Walkthrough by 1:00 p.m. the day before the event.

• Breakout rooms and provider display area ready by 07:00 a.m. June 12, 2026.

• Refreshments and beverages served/available on time with required quantity and quality 95% of the time.

• Parking available for 250 vehicles 100% of the time.

• Lodging rooms available for reservation up to 6 p.m. on June 11th and available for occupancy 100% of the time.

• Childcare providers must maintain appropriate staff-to-child ratios and supply age-appropriate activities.

• Period of Performance: June 11-12, 2026.

• Place of Performance: Las Cruces, NM area.

• Contractor employees must abide by the regulations of the privately owned venue.

• Government will not reimburse for additional food or items requested by individuals.

• Menus to be finalized seven days prior to the event.

• Lodging rooms not reserved within 24 hours can be cancelled without cost.

• Childcare providers must be licensed and maintain specific insurance and certifications.

• A Contract Manager (CM) must be designated.

• Contractor travel, lodging, and food are the sole responsibility of the contractor.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 15-5447) for the Service Contract Act, specifically for the state of New Mexico, covering the counties of Dona Ana. It lists various occupational classifications with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders on government contracts subject to the Service Contract Act in the specified geographic area. It outlines the minimum wage and benefit requirements for various job roles, which must be factored into bid pricing and labor cost estimations. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum hourly pay.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), and specific provisions for EO 13706 ($5.09/hour or $203.60/week).
• Vacation and Holiday Pay: Specifies 2 weeks paid vacation after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years. A minimum of eleven paid holidays per year are also listed.
• Executive Order Provisions: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), including applicable rates and conditions.
• Hazardous Pay: Details on hazardous pay differentials (8% and 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidelines on contractor responsibilities for providing and maintaining uniforms, including reimbursement rates.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).