Z1DA-- Replace Emergency Room AHU

Solicitation / RFP / RFQ

This document is a solicitation for the "Replace Emergency Room AHU" project. The Department of Veterans Affairs, Network Contracting Office 2, is seeking proposals for this work.

This solicitation details the requirements for replacing an Air Handling Unit (AHU) in the Emergency Room. Specific technical requirements and deliverables are not detailed in the provided text, but the project falls under Product/Service Code Z1DA.

This solicitation is associated with Award Number 36C24226C0056, awarded on 04-08-2026 to F & C GROUP JV LLC for $3,865,000.00.

Submission and evaluation details are not provided in the extracted text.

This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Contracting Office ZIP Code: 10548
• NAICS Code: 236220
• Contracting Officer: Les Griffith (lester.griffith@va.gov)
• The contracting office is located at Franklin D. Roosevelt VA Medical Center, 2094 Albany Post Road, Montrose NY 10548.

Amendment / Modification

This amendment (Number 0004) to Solicitation 36C24226B0011 has two primary purposes:

• Publication of RFIs: It includes the responses to Requests for Information (RFIs) submitted for this project. These responses clarify various aspects of the solicitation.

• Extension of Bid Opening Date: The deadline for receipt of offers has been extended.

• Bid Opening Date: Extended to March 02, 2026, at 11:00 EST.

• Solicitation Content: Various sections of the original solicitation are clarified or modified through the RFI responses.

• Deadline: Bidders now have until March 02, 2026, 11:00 EST, to submit their offers.

• Proposal Preparation: Bidders should review the RFI responses carefully as they provide crucial clarifications on scope, drawings, specifications, and requirements. Key clarifications include:

  • Confirmation of applicable drawings and provision of missing electrical drawings.
  • Clarification on the applicability of older drawings and the need for site investigations.
  • Details on work hours, phasing requirements (phasing is required), and the need for independent third-party inspection companies.
  • Confirmation that ILSM & ICRA are required and will be provided by the COR before mobilization.
  • Specification of Asbestos Abatement testing and services.
  • Clarification that the Scope of Work takes precedence over conflicting drawings for HVAC work.
  • Instructions to repair or replace existing enclosures with new or equivalent materials.
  • Guidance to refer to the scope of work and existing equipment drawings for demolition, with an emphasis on site investigation.
  • Confirmation that no roof flashing and patching work is involved.
  • Details on required plumbing work for the ER AHU and heat exchanger system replacement.

Bidders must acknowledge receipt of this amendment and ensure their offers are submitted by the new deadline.

Form / Attachment / Pricing Sheet

This document contains "As Built" plumbing drawings for the ER/Admitting Area Upgrade project at the VA Medical Center in Brooklyn, New York. It details the sanitary riser diagrams and plumbing plans for Zones A, B, C, and D, as well as specific fixture details and general notes.

• Sanitary Riser Diagrams (Sheets P-501, P-502): Illustrate the vertical layout of sanitary waste and vent piping for different zones, including pipe sizes and fixture unit counts.
• Plumbing Plans (Sheets P-1, P-402, P-403): Show the horizontal layout of plumbing systems, including waste, vent, vacuum, and medical gas lines within specific areas like staff lounges, toilets, nurse stations, and exam rooms.
• Details (Sheet P-501): Provides specific installation details for sanitary waste valves and connections.
• General Notes and Fixture Information (Sheets P-4, P-7): Includes critical notes for construction, plumbing fixture schedules, and medical gas piping information.

These drawings are essential for understanding the existing and proposed plumbing infrastructure for the ER/Admitting Area Upgrade. Bidders should review these plans to accurately assess the scope of work related to plumbing, medical gas systems, waste and vent lines, and fixture installations. The "As Built" nature indicates the final installed conditions, which are crucial for any renovation or modification work.

Form / Attachment / Pricing Sheet

This document is a set of architectural plans for the basement floor of a facility located in Brooklyn, NY. It details the layout, room designations, and square footage for various areas including mechanical rooms, storage, laboratories, operating rooms, and administrative spaces.

• Room labels (e.g., B-102, B-300)
• Square footage for each designated area
• Labels for specific functions (e.g., "LOOSE DRUG STORAGE", "STERILE STORAGE", "ANIMAL LAB", "MORGUE", "ENGINEERING MECHANICAL ROOM")
• Locations of mechanical equipment, transformer vaults, and elevators
• North arrow and scale indicators

These architectural plans provide critical spatial and functional information for any bidder involved in construction, renovation, or maintenance related to the basement level of this facility. Understanding the layout, room functions, and existing infrastructure is essential for accurate bidding on related opportunities.

Form / Attachment / Pricing Sheet

This document contains electrical drawings for the "ER/Admitting Area Upgrade" project at the VA Medical Center, Brooklyn, New York. It details the electrical layout, including power distribution, motor starters, disconnect switches, and wiring for various zones (A, B, and D).

• Electrical Plans: Floor plans showing the placement of electrical equipment, circuits, and connections.
• Notes and Specifications: Detailed notes (e.g., Note #19, Note #20, Note #21) specify requirements for disconnect switches, wiring, and motor starters, including amperage, voltage, enclosure types (NEMA 1, NEMA 3R), and fuse ratings.
• HVAC Electrical Requirements: Specific notes (e.g., Note #1, Note #12) outline electrical provisions for Air Handling Units (AHUs) and other HVAC equipment, including fused disconnect switches and connections to electrical panels.
• Zone-Specific Details: Drawings are organized by zones (e.g., Zone A, Zone B, Zone D), indicating specific electrical configurations for different areas within the ER/Admitting Area.

This document is crucial for bidders involved in the electrical aspects of the ER/Admitting Area Upgrade. It provides the detailed specifications and layout required for the installation of electrical systems, components, and connections, directly impacting the scope of work, material procurement, and installation planning.

Form / Attachment / Pricing Sheet

This document, "INDEX OF DRAWINGS.docx," serves as a comprehensive index of all drawings associated with the opportunity. It lists various drawings related to Mechanical, Electrical, Plumbing, and Architectural systems.

• Mechanical Drawings: Includes plans for mechanical rooms, schedules, part plans for different zones (Ground Floor, ER), isolation room upgrade details, and riser diagrams for exhaust and supply systems.
• Electrical Drawings: Covers power zone models, and electrical notes, schedules, and symbols.
• Plumbing Drawings: Details include as-built riser diagrams, specific zone plans (P-401, P-402, P-403), and sanitary riser diagrams.
• Architectural Drawings: Consists of plans for the basement and ground floors, and architectural plans for the ER.

This index is crucial for bidders to understand the scope and complexity of the facility's systems. It guides them to the specific drawings needed for detailed review of mechanical, electrical, plumbing, and architectural aspects of the project. Bidders should note the "Please Note" section, which states that drawings are for reference only, may be outdated, and require the General Contractor (GC) to conduct full site investigations to verify existing conditions before commencing work.

Amendment / Modification

This amendment (0003) extends the bid opening date for solicitation 36C24226B0011.

• The Hour & Date for Receipt of Offers is extended to 02-16-2026 at 11:00 EST.

• The purpose of this amendment is to extend the bid opening date to allow time for RFIs to be answered.

• Further information will be posted once RFIs are answered.

• The deadline for receipt of offers is affected.

• Bidders must submit offers by the new deadline of 02-16-2026, 11:00 EST.

• All correspondence should be sent to Mr. Les Griffith at lester.griffith@va.gov.

Amendment / Modification

• The purpose of amendment 0002 is to extend the bid opening date.

• The hour and date for receipt of offers is extended to February 2, 2026, at 11:00 AM EST.

• This extension is to allow time to answer Requests for Information (RFIs).

• The "HOUR & DATE for Receipt of Offers" section has been modified.

• The deadline for submitting offers has been extended to 02-02-2026 11AM EST.

• Further information will be posted once RFIs are answered.

Amendment / Modification

This amendment (0001) to Solicitation 36C24226B0011 modifies several key dates:

• Pre-Bid Site Visit: Rescheduled to Monday, December 22, 2025, at 10:00 AM EST. Prospective bidders must meet at VAMC Brooklyn Campus, Engineering Bldg. 4, 800 Poly Place, Brooklyn, NY 11209. No other site visits will be permitted.

• Requests for Information (RFI's): The deadline for submission is now January 7, 2026, at 2:00 PM EST.

• Bid Opening Date: Extended to Monday, January 19, 2026, at 12:00 PM EST. The bid opening will be conducted online via Microsoft Teams.

• The "HOUR & DATE for Receipt of Offers" is extended to January 19, 2026, 11:00 AM EST.

• Specific dates for the Pre-Bid Site Visit, RFIs, and Bid Opening have been corrected.

• The deadline for submitting offers has been extended to January 19, 2026, 11:00 AM EST.

• Bidders must acknowledge receipt of this amendment.

• Bids must be submitted electronically via email to CS gail.hill@va.gov and CO lester.griffith@va.gov.

• The bid opening will be held online via Microsoft Teams.

• Bids must include copies of the original bid bond.

Other / Unclassified

This document is a General Decision Number (GDN) for New York State, specifically for Nassau and Suffolk Counties. It outlines the prevailing wage rates and fringe benefits applicable to various construction trades for building, heavy, highway, and residential construction projects. The document specifies minimum wage rates based on Executive Orders 14026 and 13658, which are adjusted annually. It also details various labor classifications, their corresponding hourly rates, and fringe benefits, along with specific footnotes and notes regarding hazardous material handling, paid holidays, and other working conditions.

This document is crucial for bidders on construction-related opportunities in Nassau and Suffolk Counties, New York. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on covered federal contracts. Bidders must review these wage determinations to accurately estimate labor costs, ensure compliance with federal labor laws, and include these rates in their proposals. Failure to adhere to these prevailing wage requirements can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors to be considered for award.

• Services: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: A formal certification section must be completed, signed, and returned with the offeror's bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.

Offerors must complete and submit this certification with their bid. Failure to provide the completed certification will result in the offer being deemed ineligible for evaluation and award. The selected box (Services, General Construction, or Special Trade Construction) will dictate the subcontracting limitations applicable to the contract. Offerors may be required to provide documentation to demonstrate compliance during contract performance.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Feb 2021). It requires offerors to certify that the end products they are offering are domestic end products, or to list any foreign end products.

• Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products: A section is provided for offerors to list any foreign end products, including the Line Item Number and Country of Origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated in accordance with FAR Part 25.
• Certification Block: Includes fields for the Offeror to certify and sign.

Bidders must complete and submit this certificate as part of their offer. Failure to properly certify or list foreign end products may impact the evaluation of their offer under the Buy American Act requirements.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and mechanical drawings related to the "ER/Admitting Area Upgrade" project at the VA Medical Center in Brooklyn, New York. It provides the technical specifications and layout for HVAC (Heating, Ventilation, and Air Conditioning) systems.

• Floor Plans: Detailed layouts for various zones (A, B, C, D) across multiple floors, illustrating the placement of HVAC components, ductwork, and diffusers.
• Mechanical Drawings: Schematics for air handling units (AHUs), ductwork, piping, and other mechanical systems.
• Schedules: Tables detailing equipment specifications, such as Air Handling Unit Data, Fan Coil Unit Schedules, Filter Data, Condensate Pump Schedules, and Ductless Split System Heat Pump Schedules.
• Notes and Details: Specific instructions and clarifications regarding installation, materials, and performance requirements.
• Key Plans and Elevations: Overviews and detailed views of specific components and areas.

This attachment is crucial for bidders to understand the scope and technical requirements of the HVAC work involved in the ER/Admitting Area Upgrade. It details the specific equipment, system designs, and spatial layouts that must be adhered to for successful project execution. Bidders will need to use these drawings to develop accurate proposals, cost estimates, and installation plans.

Specifications

This document contains specifications for various components and systems related to HVAC, electrical, and electronic safety and security. It details requirements for:

• HVAC Systems: Includes sections on general motor requirements, noise and vibration control, HVAC ducts and casings, air terminal units, HVAC air cleaning devices, steam and condensate heating piping, and HVAC insulation.

• Electrical Systems: Covers requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, conduits and boxes, panelboards, motor controllers, enclosed switches, circuit breakers, and wiring devices.

• Electronic Safety and Security Systems: Includes specifications for conductors and cables, grounding and bonding, conduits and boxes, fire detection and alarm systems, and commissioning of these systems.

• Commissioning: Details requirements for commissioning of HVAC, electrical, and electronic safety and security systems, including submittals, inspections, testing, and training.

• Materials and Equipment: Specifies requirements for various materials and equipment, including concrete, structural steel, firestopping, insulation, and HVAC components.

• HVAC: Motors, noise and vibration control, ducts, air terminal units, air cleaning devices, piping, insulation, and commissioning.

• Electrical: Installation requirements, conductors, cables, grounding, conduits, boxes, panelboards, motor controllers, switches, circuit breakers, and wiring devices.

• Electronic Safety and Security: Conductors, cables, grounding, conduits, boxes, fire detection and alarm systems, and commissioning.

• Commissioning: General requirements, submittals, inspections, testing, training, and system-specific commissioning for HVAC and electrical systems.

• Materials: Concrete, structural steel, firestopping, insulation, and various HVAC components.

This document provides detailed technical specifications that bidders must adhere to for the successful execution of the project. It outlines the required standards, materials, installation methods, testing procedures, and documentation for various systems and components. Bidders must carefully review these specifications to ensure their proposals and execution plans align with all requirements.

Solicitation

This solicitation is for the "Replace Emergency Room AHU Brooklyn Campus" project at the Brooklyn VAMC. The project involves providing all labor and materials to replace and refurbish HVAC equipment, including the main Air Handling Unit (AHU), exhaust fans, reheat system, heat exchanger, pumps, and constant volume boxes.

• Installation of a temporary HVAC unit (approx. 100 tons, 17500 CFM) to maintain ER cooling/heating during replacement.

• Demolition and removal of existing equipment, site preparation, and installation of new equipment.

• Replacement of the main AHU (GOVERNAIR Model # TL10-10048-E or approved equal, or equivalent with air-cooled chiller), with integration into the existing Honeywell DDC Building Automation system.

• Refurbishment of existing exhaust fans (EF1, EF2, EF3) including motor replacement and duct cleaning.

• Replacement of steam/hot water heat exchanger (HE-1), hot water pumps (P-1, P-2), and associated piping.

• Replacement of 18 Constant Volume (CV) terminal units.

• All necessary mechanical, electrical, and plumbing work for a complete system.

• Compliance with VA specifications, federal, state, and local codes.

• Adherence to safety regulations (OSHA, NFPA).

• Use of the VISN 2 Autodesk Build Construction management platform (ACC).

• Completion of VA Privacy Training for personnel without access to VA computer systems.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 240 Calendar Days from Notice to Proceed.

• Bids are due by 11:00 AM EST on January 19, 2026.

• Bids must be submitted electronically via email to lester.griffith@va.gov.

• Bid opening will be held via Microsoft Teams on January 19, 2026, at 12:00 PM EST.

• Offers providing less than 120 calendar days for Government acceptance after the bid due date will be rejected.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering only price and price-related factors.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified as SDVOSB in www.vetbiz.va.gov and/or DSBS at the time of procurement.

• Offerors must submit their annual VETS 4212 Report.

• A pre-bid site visit is scheduled for December 20, 2025, at 11:00 AM EST at the VAMC Brooklyn Campus Engineering Building.

• All questions must be submitted in writing to lester.griffith@va.gov and gail.hill@va.gov by January 05, 2026, at 2:00 PM EST.

• Bid bond required if bid exceeds $150,000 (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds required for award if contract exceeds $150,000.

• Buy American Act Certificate (FAR 52.225-2) and Limitations on Subcontracting Certificate (VAAR 852.219-75) are required with the bid.

• Offerors should not include New York State sales and compensating use taxes on materials for incorporation into VA real estate.

Form / Attachment / Pricing Sheet

This document is a New York State Contractor Exempt Purchase Certificate (Form ST-120.1). It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services when those purchases are for specific uses related to a project.

• Contractor Information: Requires the name and address of the purchasing contractor and the name of the seller.
• Project Information: Requires details about the project where the property or service will be used, including its location and the prime contract date.
• Exemption Basis: Contractors must select one or more of the 26 listed reasons (A-S) for the exemption, which cover various scenarios such as incorporation into real property, use in production machinery, specific service provisions, or use by exempt organizations.
• Certification: The contractor must certify that the statements made are true, complete, and correct.

Bidders who are contractors in New York State and are registered with the Tax Department can use this form to purchase materials or services tax-exempt for specific projects. It outlines the conditions under which such exemptions are valid and the responsibilities of both the contractor and the vendor. This form is crucial for managing project costs by legally avoiding sales and use taxes on qualifying purchases.