Z2DA--Replace Window Seals B330 552-23-512 - VAMC DAYTON

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of window seals at Building 330, identified by facility code 552-23-512, located at the VA Medical Center (VAMC) in Dayton, Ohio.

• Replacement of window seals.

• Product Service Code: Z2DA

• NAICS Code: 238150

• Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 3140 Governor’s Place Blvd. Suite 210, Kettering OH 45409-1337.

• Contracting Office ZIP Code: 45409-1337.

• Point of Contact: Jeremy Nee, Contract Specialist, jeremy.nee@va.gov.

• Award Number: 36C25026C0117

• Award Amount: $780,848.00

• Award Date: 06-02-2026

• Awardee Name: PANACEA CONSTRUCTION GROUP LLC

• Awardee UEI: DARPZL19UP45

• Awardee Address: 30 PINION CT, DUBOIS, WY 82513

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Replace Window Seals B330" opportunity (Solicitation 36C25026B0021).

• Sealant Application: Sealant application is specifically for the sash-to-frame joint to render operable windows inoperable when closed. It is limited to window-related joints associated with the operable window units, not all exterior sealant.
• Testing: Six representative sample windows will be tested for water tightness after all windows are sealed. The contractor is responsible for providing the water spray apparatus and bearing the cost of re-testing if a window fails.
• Warranty: A 20-year manufacturer's product warranty is required, not a 5-year warranty. A standard product warranty letter is acceptable, and it applies only to the sealant product, not workmanship.
• Anchor System: For permanent anchors used in a swing stage, OSHA and industry best practices require the anchor to be designed, rated, and documented by a qualified professional. Roof details are in the solicitation drawings, and the anchor system will remain a VA asset.
• Window Keys: The VA will supply window keys as needed for the contractor to complete the requirement. The contractor will sign for and retain keys throughout the project, returning them to the COR upon completion. The contractor must supply the Allen key for the exterior sash.
• Window Cleaning: Exterior glass cleaning can be performed from the swing stage during the same drop as sealant work. Standard professional cleaning is sufficient for all 1,200 windows.
• Scope Confirmation: All approximately 1,199 operable windows on Buildings 330 and 310 are within the scope of work for sealant application.

These clarifications refine the scope of work, testing procedures, warranty requirements, and logistical details for contractors responding to the solicitation.

Solicitation / RFP / RFQ

This document provides revised information regarding the bid opening for Solicitation 36C25026B0021, Project 552-23-512 (Replace Window Seals B330).

• Bid Opening Location: NCO 10 office, 3140 Governor’s Place Blvd., Suite 210, Kettering, OH 45409.

• Bid Opening Date and Time: April 23, 2026, at 11:00 AM, local time.

• Virtual Bid Opening: A TEAMS Line is available for virtual attendance.

  • Phone Number: 872-701-0185
  • Access Code: 172927713#
  • Contractors may call in starting at 10:55 am, local time.

• Late Bids: Will not be considered. All bids will be annotated with the date/time received.

• Attendance: Will be taken at the beginning and end of the bid opening.

• A bid abstract will be posted to SAM.GOV.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for solicitation 36C25026B0021.

• The "HOUR & DATE for Receipt of Offers" has been revised.

• The deadline for receipt of offers is EXTENDED to: 04-23-2026 11:00 EDT.

• Two attachments are provided:

  1. "Bid Opening Revised 36C25026B0021 - 2"
  2. "RFI questions and answers 36C25026B0021 - Replace Window Seals B330 - 552-23-512 - 2"

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document contains detailed "Glazing Details" and "Installation Details" for windows and glass components, likely as an attachment to a larger solicitation or specification.

• Glazing Details: Provides various configurations for double bead glazing, including different types of glass (annealed, insulated, laminated) and their specifications (e.g., thickness, tint, manufacturer). It also details sealant types, setting blocks, and wedges.
• Installation Details: Illustrates methods for installing window units, including fastener locations, anchor types, splice details, and partition closures. It specifies materials for blocking, shims, and sealant.
• Erector Notes: Includes specific instructions and requirements for the erector regarding fastener placement, sealant application, and checks for thermal barriers.

This attachment is crucial for bidders to understand the specific requirements for window and glazing systems. It directly impacts material selection, installation procedures, and potential costs associated with the opportunity. Bidders must ensure their proposals and proposed solutions comply with these detailed specifications.

Amendment / Modification

This amendment provides important additional information and guidance to prospective bidders for solicitation 36C25026B0021.

Key changes include:

• Bid Opening Revised: A revised bid opening schedule is attached.

• RFI Questions and Answers: Responses to Request for Information (RFI) questions related to replacing window seals (B330, 552-23-512) are provided and replace previous information.

• Additional Drawings: Further drawings detailing glazing specifications and descriptions (related to 552-23-512) are attached.

• The bid opening date/time has been revised.

• RFI responses and additional drawings have been added or replaced.

Prospective bidders should review the attached revised bid opening information, the updated RFI questions and answers, and the additional drawings. All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to Request for Information (RFI) questions regarding the "Replace Window Seals B330" opportunity (Solicitation 36C25026B0021).

• Superintendent & SSHO: Must be directly employed by the Prime Contractor and on-site at all times work is commencing. They can be the same qualified individual.
• Tax Exemption: The contract is tax-exempt, and a certificate will be provided.
• Vaccinations: Contractor personnel are not required to be vaccinated to gain site access.
• ICRA Classification: Level 1 general inspection and upkeep is anticipated, with potential need for PPE on a case-by-case basis. Open windows policy is not specified beyond this.
• Window Details: All 1,200 windows are from the same manufacturer, with B310 windows being slightly older than B330. Details for Wausau windows are provided.
• Blinds: Internal blinds are fastened with screws. Window keys and an Allen key are needed for removal. The SOW refers to "window dressings/shades" not internal blinds.
• Swing Stages: The buildings currently lack roof-mounted anchor points. The contractor is expected to design and install permanent anchor systems if deemed the only viable method for safe and effective work. This may require additional design effort, scope definition, budget, and schedule adjustments.
• Damage Survey: No additional repairs outside the SOW will be performed without the contracting officer's written approval. If additional repairs are needed, the contractor must notify the COR and contracting officer.
• Bid Submission: Full bid packages are to be emailed to Jeremy.Nee@va.gov. Bids submitted via email will not be accepted if the bid opening is in person.

Clarifications address staffing, site access, tax status, and specific work methods (e.g., swing stages, ICRA). The bid submission instructions have been updated regarding email vs. in-person opening.

Amendment / Modification

This document provides updated information regarding the bid opening for Project 552-23-512, "Replace Window Seals B330", under Solicitation 36C25026B0021.

Key details for the bid opening include:

• Location: In person at the NCO 10 office, 3140 Governor's Place Blvd., Suite 210, Kettering, OH 45409.
• Date and Time: April 16, 2026, at 11:00 AM, local time.
• Late Bids: Will not be considered.
• Virtual Option: A TEAMS Line is available for a virtual bid opening.
  • Phone Number: 872-701-0185
  • Access Code: 172927713 (followed by #)
  • Call-in Time: Contractors may call in as early as 10:55 AM, local time.
• Bid Opening Start: Promptly at 11:00 AM, local time, upon completion of attendance.
• Attendance Recording: Contractors present will be recorded at the beginning and end.
• Bid Abstract: Will be posted to SAM.GOV.

This document primarily provides administrative details and instructions for the bid opening event itself, rather than modifying the core solicitation requirements.

Other / Unclassified

This document is a sign-in sheet for a site visit related to Project No. 552-23-512, specifically for the "Replace Window Seals B330" task. It records the names, companies, and email addresses of attendees, along with their signatures.

This document indicates that a site visit has occurred on March 25, 2026. It lists several companies and individuals who attended, which may be relevant for bidders to understand who is involved or has expressed interest in this opportunity. The attendees represent companies such as Evolution 7, American Scaffolding, G.M. CAVIMING, PANACEA C.G, BCR, and High Acers.

Amendment / Modification

This amendment modifies Solicitation 36C25026B0021. The key changes are:

• Bid Guarantee Submission: The method for submitting bid guarantees has been changed from "email only" to "in person only." Bid guarantees must now be submitted with the bid submission at the in-person bid opening. Emailed bid guarantees will not be accepted.
• Site Visit Attendance: Information regarding the posting of the site visit attendance roster is provided via an attachment.

This amendment impacts the instructions for submitting bid guarantees and provides information related to the site visit.

Prospective bidders must now submit bid guarantees in person, not via email. The deadline for submission is tied to the in-person bid opening. The site visit attendance details are available in an attachment.

Solicitation

This solicitation is for the replacement of window seals (Project No. 552-23-512) at the Dayton VA Medical Center, Dayton, OH. The project involves sealing deteriorated window gaskets and frames to prevent water intrusion. The contractor will provide all labor, materials, equipment, and supervision for the construction services.

• Wet sealing of operable windows in Buildings 330 and B310 using low VOC sealant with a minimum 20-year warranty.

• Removal and disposal of existing internal blinds.

• Protection of windows during construction.

• Surveying existing window units for damage and reporting to COR.

• Cleaning of glass panes.

• Development and implementation of a detailed sequence plan, coordinated with the COR, to minimize disruption to medical center operations and patient care.

• Adherence to VA Design Guides, privacy training, health screenings, and security protocols.

• Compliance with OSHA safety standards, including 10-hour construction worker course for all personnel and 30-hour course for supervisors.

• Submission of an Activity Hazard Analysis and Accident Prevention Plan.

• Testing of a representative sample of six windows for water tightness per AAMA Standard 501.2-03.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: $500,000 - $1,000,000.

• Period of Performance: 180 calendar days from Notice to Proceed.

• Offers are due by 11:00 AM local time on April 16, 2026.

• Bids must be submitted via email to the address specified in Block 8 of the SF 1442.

• Hand-delivered and mailed bids will not be accepted.

• A Pre-Bid Site Visit is scheduled for March 25, 2026, at 10:00 AM.

• Request for Information (RFI) deadline is April 1, 2026, 2:00 PM.

• Bid opening will be conducted in person on April 16, 2026, at 11:00 AM.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Only VA-certified SDVOSBs listed in the SBA Small Business Search at the time of bid submission and prior to award are eligible.

• NAICS Code: 238150, Size Standard: $19 million.

• Bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $35,000 and $150,000 respectively.

• Contractors must register in SAM.gov.

• All contractor personnel require background investigations and must complete VA Privacy Training.

• Annual influenza shots are required for all staff working on campus.

• Wage Determination OH20260093 is applicable.

Policy Directive

This document, VHA Directive 1192.01, establishes policy and provides guidance for a mandatory seasonal influenza vaccination program for all Health Care Personnel (HCP) within the Veterans Health Administration (VHA) facilities. The directive aims to prevent seasonal influenza and its transmission within VHA facilities.

• All HCP are required to receive an annual seasonal influenza vaccination.

• Alternatively, HCP may obtain an exemption for medical or religious reasons.

• Compliance with this directive is a condition of employment. Non-compliance may result in disciplinary action, up to and including removal from federal service.

• HCP who are granted an exemption must wear a face mask in VHA locations, including clinical and non-clinical areas, and during the performance of their duties, as outlined in local and national policies.

• The directive supersedes any prior VHA policy related to influenza vaccination and prevention.

• HCP must receive the seasonal influenza vaccination or request an exemption by November 30 of each year.

• New HCP must be vaccinated within two weeks of beginning employment.

• Health Care Personnel Influenza Vaccination VA Form 10-9050 (Appendix B) must be completed and submitted by HCP to acknowledge vaccination or exemption.

• Documentation of vaccination from non-VA providers or personal physicians is required.

• The directive outlines responsibilities for various VHA offices and personnel, including the Under Secretary for Health, Assistant Under Secretaries, Directors, Medical Advisors, and facility-level staff, in implementing and monitoring the program.

The document includes extensive references to CDC guidelines, other government directives, and academic publications related to influenza vaccination and healthcare personnel.

Form / Attachment / Pricing Sheet

This document is Attachment IV, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires bidders to certify their compliance with subcontracting limitations if awarded a contract. This completed attachment must be included with the bid.

• Offeror's Name: Must match the legal name registered in SAM.gov.
• Printed Name and Title of Signee: Name and job title of the person signing.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.
• Certification: The offeror certifies compliance with subcontracting limitations, which vary based on the contract type (Services: 50% limitation; General Construction: 85% limitation; Special Trade Construction: 75% limitation).

Failure to return this completed and properly signed certification by the due date, or if it is incomplete or incorrect, will result in the offer being rejected and deemed ineligible for evaluation and award. Bidders must ensure accurate completion and submission of this form to be considered for the opportunity.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Montgomery County, Ohio. It outlines the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and its related acts.

• General Decision Number: OH20260093, effective 01/02/2026.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Geographic Area: Montgomery County, Ohio.
• Classifications: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Laborer, Operator, Carpenter, etc.).
• Wage Rates & Fringes: Provides the prevailing hourly wage rate and associated fringe benefits for each classification.
• Paid Holidays: Details specific holidays for which employees are entitled to paid time off.
• Paid Sick Leave: References Executive Order 13706, requiring paid sick leave for federal contractors.
• Executive Order 13658: References minimum wage requirements for federal contractors.

Bidders must use this wage determination to accurately estimate labor costs for their proposals on federal or federally-assisted construction projects in the specified area. Failure to comply with these wage rates can lead to contract violations. The document also provides information on how to appeal wage determinations and related processes.

Form / Attachment / Pricing Sheet

This document, "Attachment II - 552-23-512 Specifications.pdf", contains detailed specifications and requirements for various aspects of a construction project. It outlines general requirements, safety protocols, submittal procedures, quality control measures, and specific material requirements such as joint sealants.

• General Requirements: Covers site operations, temporary facilities, utility use, and restoration.
• Safety Requirements: Details accident prevention plans, activity hazard analyses, personal protective equipment (PPE), infection control, fire safety, electrical safety, fall protection, excavation, and crane operations.
• Submittal Procedures: Outlines requirements for shop drawings, product data, samples, and the submittal register.
• Quality Control: Specifies Contractor Quality Control (CQC) system requirements, including plans, organization, testing, and documentation.
• Specific Material Specifications: Includes detailed requirements for joint sealants, covering their description, quality assurance, testing, installation, and application.

This document is crucial for potential bidders as it defines the technical, safety, and quality standards that must be met for the project. Bidders must thoroughly review these specifications to understand the scope of work, compliance requirements, and potential costs associated with meeting these detailed standards. It directly impacts proposal preparation by outlining the expected quality of materials, workmanship, and safety protocols.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically floor plans and elevations, for Building B-330 at the VA Medical Center in Dayton, Ohio. It details the layout, dimensions, and features of various floors, including clinical additions and existing structures.

• Detailed floor plans for multiple levels (Basement through 9th Floor).
• Elevations of the building's exterior.
• Window schedules and specifications.
• Room designations and square footage.
• Structural and architectural details.

These drawings are critical for bidders to understand the physical scope and requirements of any construction, renovation, or maintenance work related to Building B-330. They provide essential information for site assessment, material estimation, and proposal development for opportunities involving this facility.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a project to replace window seals on buildings B330 and B310 at the Dayton VA Medical Center. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10 requires a contractor to furnish all labor, materials, and equipment for this project (Project 552-23-512).

• Seal windows shut in buildings B330 & B310.

• Sealant must have a minimum 20-year manufacturer's warranty.

• Remove and dispose of existing internal blinds.

• Provide a detailed list of interior window dressings (shades) not currently installed.

• Clean all sides of glass panes while repairing units.

• Work will be performed in occupied spaces, including Veteran care rooms, requiring careful phasing and coordination.

• Implement infection control, dust prevention, and noise/vibration control measures.

• Develop a detailed sequence plan in conjunction with the Contracting Officer Representative (COR).

• All work must comply with the project Statement of Work (SOW), specifications, and drawings (to be published).

• Estimated Period of Performance (POP): 180 calendar days from Notice to Proceed.

• Project magnitude is estimated between $500,000.00 and $1,000,000.00.

• Bonds (Bid, Payment, Performance) will be required.

• The solicitation documents are expected to be posted to SAM.gov on or about March 5, 2026.

• Proposals will be due approximately 30 days after solicitation issuance.

• Dissemination of solicitation, specifications, and drawings will be electronic only.

• Offerors are responsible for registering at SAM.gov for updates and amendments.

• Questions should be emailed to Jeremy.Nee@Va.Gov. Answers will be consolidated and posted on SAM.gov.

• This procurement is a 100% Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) only.

• Responding SDVOSBs must be classified as small business under NAICS code 238150 (Glass and Glazing Contractors, size standard $19 million).

• SDVOSBs must be registered and verified in https://veterans.certify.sba.gov/ and https://sam.gov/.

• The SDVOSB Contractor or Sub-Contractor shall perform a minimum of 25% of the construction work.

• Offerors must obtain all necessary licenses and permits for work in Ohio.

• This is a pre-solicitation notice; a solicitation is not currently available.

• A one-time site visit will be scheduled; details will be in the solicitation package.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically floor plans and elevations for Building 330 at the Dayton VA Medical Center. It details the layout, dimensions, and structural elements of various floors, including the basement, first through ninth floors, and the roof/penthouse levels. The drawings are intended to provide a comprehensive visual representation of the building's structure and design.

• Detailed floor plans for multiple levels (Basement, 1st-9th Floors, Roof/Penthouse).
• Elevations of the building's exterior.
• Structural details, including beam and column specifications.
• Room designations and dimensions.
• Window and door schedules.
• Scale and orientation information.

These drawings are crucial for any bidder involved in construction, renovation, or maintenance work on Building 330. They provide the essential spatial and structural information required to understand the existing conditions, plan work, and ensure compliance with the building's design and specifications. Bidders will need to reference these plans to accurately estimate costs, develop construction methodologies, and execute the project according to the established architectural standards.

Sources Sought Notice / Market Research

This notice is for market research purposes only, seeking eligible and qualified sources capable of replacing window seals on Building 330 and B310 at the Dayton VA Medical Center. The government is gathering information for preliminary planning and is not accepting proposals or awarding contracts at this time.

• Objective: Address severe leakage issues in existing operable windows due to deteriorated gaskets and frame damage.

• Scope: Wet seal and tool operable windows with low VOC sealant (minimum 20-year manufacturer warranty).

• Ancillary Tasks: Remove and dispose of existing internal blinds, protect windows during work, survey for additional damage, and clean glass panes.

• Location: Dayton VA Medical Center, Dayton, OH 45428.

• Work Environment: Majority of work will be exterior; interior work will be in occupied areas, including patient care rooms. A detailed sequence plan, approved by the COR, is required to ensure minimal disruption.

• NAICS Code: 238150 (Glass and Glazing Contractors) with a small business size standard of $19 million.

• Set-Aside Considerations (in order of precedence): SDVOSB, VOSB, HUBZone, 8(a), EDWOSB/WOSB, small businesses, and Other Than Small Businesses.

• Registration Requirements: Interested parties must be registered in SAM.gov. Firms claiming SDVOSB/VOSB status must also be registered and certified through the SBA.

• Response Requirements: Submit company name, address, POC, email, SAM UEI, proof of SAM/SBA registration, and details of any partnership arrangements.

• Submission Deadline: January 23, 2026, at 2:00 PM Eastern Time.

• Submission Method: Electronic submissions only to jeremy.nee@va.gov. Hard copies are not acceptable.

• This is NOT a solicitation for proposals.

• No contract will be awarded from this notice.

• Respondents will not be notified of the results.

• The government will not pay for any costs associated with responding.

• Attachment: 552-23-512 Drawings - Floor Plans and Elevations are provided.