Airshow Hotel Rooms Shaw AFB
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically FA4803 20 CONS LGCA, is soliciting proposals for Airshow Hotel Rooms at Shaw AFB, SC. This is a Total Small Business Set-Aside for lodging services required for the 2026 Air Show. The acquisition is being conducted via Request for Quote (RFQ) with a Firm Fixed Price arrangement. Quotes are due February 18, 2026, at 02:00 PM Local Time.
Scope of Work
This opportunity requires the procurement of hotel rooms for a 4-night period from March 26, 2026, to March 30, 2026. The specific requirements include:
- Room Types & Quantities: 50 individual rooms with King beds and 20 individual rooms with double beds.
- Characteristics: Rooms must strictly adhere to "saline characteristics" as detailed in Attachment 1.
- Product Service Code: V231 (Lodging - Hotel/Motel).
Contract & Timeline
- Type: Solicitation (RFQ), Firm Fixed Price
- Estimated Value: USD 40,000,000.00 (Note: This value is stated in the solicitation document, but the specific requirement is for 70 rooms for 4 nights.)
- Period of Performance: March 26, 2026, to March 30, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Published Date: February 5, 2026
- Offer Due Date: February 18, 2026, at 02:00 PM Local Time
- Contractor Questions Cutoff: February 11, 2026, at 2:00 PM EST
- Quote Validity: Prices must be valid through March 30, 2026
Submission & Evaluation
Quotes must include:
- Pricing for CLIN 0001 (using the provided pricing sheet template).
- A technical approach (maximum 5 pages) demonstrating adherence to "saline characteristics."
- Any applicable discount terms.
- Contractor information (name, address, CAGE code, GSA Schedule if applicable).
- Contractor point of contact.
- Completed Representations & Certifications.
- A signed SF 1449.
Award will be based on Lowest Price and Technical Acceptability. The government will evaluate the three lowest priced offers for technical acceptability.
Additional Notes
- Attachment 1, "Saline Characteristics," dated January 30, 2026, provides critical details for the technical approach.
- Payment will be processed through Wide Area Workflow (WAWF) upon satisfactory performance.
- Primary Contact: Mar Rodriguez (maria_del_mar.rodriguez_martinez@us.af.mil).
- Secondary Contact: Ebony Johnson (ebony.johnson.3@us.af.mil).