Airshow Hotel Rooms Shaw AFB

Amendment / Modification

This amendment (0001) to Solicitation FA480326Q0016, dated 05 Feb 2026, adds "Questions and Answers" to the solicitation documents.

• The "Questions and Answers" attachment has been added.

• Offerors are reminded to acknowledge receipt of this amendment by signing a copy and including it with their quote.

• All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "Airshow Hotel Rooms" solicitation (FA480326Q0016).

• Room Occupancy: While the government prefers not to have two people in a single occupancy room, it may be possible if gender and rank are considered. Rooms do not all need to be in the same hotel.
• Attachment: A "Salient Characteristics excel sheet" has been attached to the solicitation.
• Location: Hotels should be located within a 45-50 minute drive from Shaw AFB.
• Number of Rooms: 70 rooms are requested.
• Room Entrance: Hotels with exterior room entrances are acceptable.
• Security: Locking doors are required.
• Breakfast: Preferred, but not mandatory.
• Cancellation Terms: 24-hour cancellation policy is required.
• Parking: One parking spot per room is required.

These clarifications provide specific details on room occupancy, location, quantity, amenities, and administrative requirements, which may affect how bidders prepare their submissions.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or a breakdown of costs related to lodging for an event, likely an airshow given the filename.

• Room Types: Details include "Individual room (King Bed)" and "Individual room (double bed)".
• Quantities: Specifies the number of rooms required for each type (50 King, 20 Double).
• Nights: Indicates a 4-night stay.
• Dates: The period of performance for the lodging is March 26 to March 30.
• Pricing: The "PRICE" and "TOTAL" columns are currently populated with 0.0, suggesting that specific pricing details may need to be filled in by potential vendors or are pending further information.

This document provides specific requirements for lodging services, including the number and type of rooms, duration of stay, and dates. Bidders offering lodging services should use this information to prepare their pricing proposals. The zeroed-out price fields indicate that this sheet serves as a template for bidders to input their rates and calculate the total cost.

Solicitation / RFP / RFQ

This solicitation is for "Air Show Hotel Rooms" for the year 2026. The acquisition is set aside for Small Business and is being conducted via Request for Quote (RFQ).

• Procurement of hotel rooms for an Air Show in 2026.

• The rooms must be in strict accordance with "saline characteristics" as detailed in Attachment 1.

• Product Service Code: V231

• Pricing Arrangement: Firm Fixed Price

• Estimated Value: USD 40,000,000.00

• Period of Performance: March 26, 2026, to March 30, 2026.

• Offer Due Date: February 18, 2026, at 02:00 PM Local Time.

• Quotes must include pricing for CLIN 0001, a technical approach (max 5 pages), any discount terms, contractor information (name, address, CAGE code, GSA Schedule if applicable), contractor point of contact, completed Reps & Certs, and a signed SF 1449.

• Contractor Questions Cutoff Date: February 11, 2026, at 2:00 PM EST.

• Quotes must indicate prices are valid through March 30, 2026.

• Evaluation Factors: Lowest Price and Technical Acceptability. Technical Acceptability will be determined by a technical narrative demonstrating adherence to "saline characteristics." The government will evaluate the three lowest priced offers for technical acceptability.

• This acquisition is a Small Business set-aside.

• Attachment 1: Saline Characteristics, dated January 30, 2026, provides specific details.

• Payment will be made through Wide Area Workflow (WAWF) upon award and satisfactory performance.