Airshow Hotel Rooms Shaw AFB
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically FA4803 20 CONS LGCA, is seeking proposals for Airshow Hotel Rooms at Shaw AFB, SC, for the 2026 Air Show. This Total Small Business Set-Aside opportunity requires 70 hotel rooms for a 4-night period. Proposals are due February 18, 2026.
Scope of Work
This solicitation is for the procurement of 70 hotel rooms (50 King, 20 Double) for the 2026 Air Show, from March 26 to March 30, 2026. Hotels must be located within a 45-50 minute drive from Shaw AFB, SC. Key requirements and clarifications include:
- Locking doors and one parking spot per room are required.
- A 24-hour cancellation policy is necessary.
- Exterior room entrances are acceptable.
- Breakfast is preferred but not mandatory.
- While single occupancy is preferred, double occupancy may be possible if gender and rank are considered. Rooms do not all need to be in the same hotel.
- Services must adhere to the "salient characteristics" detailed in the provided Excel sheet.
Contract & Timeline
- Type: Firm Fixed Price (RFQ)
- Estimated Value: USD 40,000,000.00
- Period of Performance: March 26, 2026, to March 30, 2026
- Set-Aside: Total Small Business
- Proposal Due: February 18, 2026, at 02:00 PM Local Time
- Questions Cutoff: February 11, 2026, at 2:00 PM EST
- Published: February 06, 2026 (Amendment 0001 and Q&A posted)
Submission & Evaluation
Offerors must submit quotes including pricing for CLIN 0001, a technical approach (max 5 pages) demonstrating adherence to salient characteristics, discount terms, contractor information (name, address, CAGE code, GSA Schedule if applicable), a point of contact, completed Reps & Certs, and a signed SF 1449. Amendment 0001 (SF 30) must also be acknowledged and included with the quote. Evaluation will be based on Lowest Price Technically Acceptable (LPTA), with the government evaluating the three lowest priced offers for technical acceptability.
Contact Information
- Primary: Mar Rodriguez (maria_del_mar.rodriguez_martinez@us.af.mil)
- Secondary: Ebony Johnson (ebony.johnson.3@us.af.mil)