ASPHALT REPAIR SERVICES AT J. STROM THURMOND DAM AND LAKE

Solicitation

This solicitation, W912HN26QA0060003, is for Asphalt Repair Services at J. Strom Thurmond Dam and Lake. The project involves milling and replacing asphalt pavement, roadway repairs, and associated site work.

• Milling and replacement of approximately 64,306 square yards of asphalt across five distinct project areas.

• Repair of roadways and parking lots as needed.

• Crack sealing to ensure cracks are cleaned and sealed properly.

• Implementation of erosion control measures (e.g., silt fences, hay bales).

• Ensuring proper drainage to divert water away from paved surfaces and prevent ponding or erosion.

• Striping and markings, including parking spot lines, directional arrows, and ADA handicap markings.

• The contract type is a firm-fixed-price contract.

• The period of performance is from contract award until March 27, 2026.

• The North American Industry Classification System (NAICS) code is 237310 with a size standard of $47,000,000.00.

• Offers are due by 11 FEB 2026 at 05:00 PM.

• Proposals must be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

• The award will be made using a Best Value Tradeoff process, with Technical and Past Performance factors being significantly more important than Price.

• Key evaluation factors include technical approach, past performance, and price.

• This acquisition is a 100% Small Business Set-Aside.

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, representations, and certifications.

• Davis-Bacon Act and Service Contract Act wage determinations apply.

• Contractors must be registered in the System for Award Management (SAM) prior to award.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "ASPHALT REPAIR SERVICES AT J. STROM THURMOND DAM AND LAKE" solicitation (W912HN26QA006).

• Meeting & Reporting: Kick-off and close-out meetings will be discussed at the kick-off. Reporting will focus on practical needs, not daily or weekly updates unless specified.
• Wheel Stops: The Government will remove/replace wheel stops; contractors are not expected to do so.
• Staffing: While evaluation factors mention staffing, the solicitation does not mandate separate personnel for Site Superintendent, Site Safety and Health Officer, and Quality Control Inspector. A single qualified individual can perform multiple roles if they meet all requirements and can demonstrate effective performance without compromising safety or quality.
• Period of Performance: The primary completion date is March 31, 2026, with a preference for completion by March 27, 2026, to align with campground opening. The Government can conduct close-out inspections on the same day as work completion.
• Deep Patching/Pavement Repairs: The project scope does not explicitly include deep patching or full-depth repairs. However, if weak or failing pavement areas are identified during the site visit that require patching to meet warranty requirements, the Government may issue a contract modification for additional work.
• Construction Traffic: Contractors are responsible for protecting existing facilities. Deterioration solely from pre-existing conditions is not the contractor's responsibility. However, damage caused by contractor operations, such as routing heavy equipment over unsuitable areas, may result in contractor responsibility for repairs.
• Asphalt Thickness: The Government does not have specific asphalt thickness data. Most areas have at least 2 inches of existing asphalt. If less is present, contractors will mill to the roadway base.
• Crack Sealing: Crack sealing is not a required activity but is available on an "as-needed" basis. Milling and overlay operations are expected to address existing cracking.
• Erosion Control: Basic, temporary measures are expected for sediment control during rainfall or milling operations. Specific BMPs are not required at this time, but minimal controls may be necessary based on site conditions.
• Drainage Effects: "Drainage effects" refer to minor, localized issues arising from milling and overlay operations (e.g., edge buildup, low spots) that need correction to ensure proper surface drainage. This does not include shoulder construction or regrading.
• CLINs 0001 & 0003: The Period of Performance for these CLINs is revised to February 21 to May 1, 2026, to allow flexibility.
• Coordination: Contractors must coordinate with other contractors and the Maintenance Contractor to avoid conflicts. While routine activities are ongoing, no specific concurrent work is identified that would directly interfere with milling and paving operations.
• Liquidated Damages: Liquidated damages are not included in the solicitation or amendments and therefore do not apply.
• Bid Schedule: Offerors should use the existing five-CLIN structure for pricing, with the unit price per square foot being inclusive of all costs for each park. Pricing will be evaluated for fairness, reasonableness, and understanding of the requirement.

These clarifications address specific questions regarding scope, performance, staffing, and pricing, providing bidders with a clearer understanding of the requirements and how to prepare their proposals.

Amendment / Modification

This amendment modifies the solicitation W912HN26QA006.

• The Response Due Date has been extended from 09 Feb 2026 to 11 Feb 2026.

• The Period of Performance for CLIN 0001 has been extended from 21 Feb 2026 to 01 Apr 2026 to 21 Feb 2026 to 01 May 2026.

• The Period of Performance for CLIN 0003 has been extended from 21 Feb 2026 to 01 Apr 2026 to 21 Feb 2026 to 01 May 2026.

• Solicitation W912HN26QA006

• Response Due Date

• Period of Performance for CLIN 0001

• Period of Performance for CLIN 0003

• The proposal submission deadline has been extended to 11 Feb 2026.

• The period of performance for specific CLINs has been adjusted.

Amendment / Modification

This amendment (0002) to Solicitation W912HN26QA006, dated February 2, 2026, introduces several key revisions:

• Period of Performance Extension: The Period of Performance for CLINs 0001 and 0003 has been extended by one day, from March 31, 2026, to April 1, 2026. Additionally, the Period of Performance for Lake Springs and Ridge Road is revised to begin on April 1, 2026.

• Service Quantity Revisions: The total asphalt milling and replacement requirement has increased to 64,306 square yards across five project areas.

  • Modoc Campground (CLIN 0002) asphalt quantity increased from approximately 9,540 square yards to 11,058 square yards.
  • Petersburg Campground (CLIN 0004) asphalt quantity increased from approximately 1,785 square yards to 10,734 square yards.

• Updated Performance Work Statement (PWS): The amendment incorporates a revised Performance Work Statement (PWS) for Asphalt Repair Services at J. Strom Thurmond Dam and Lake, detailing the updated scope, performance standards, and other requirements.

• SF 30, Item 14 (Description of Amendment/Modification)

• CLIN 0001 and 0003 (Period of Performance)

• CLIN 0002 (Modoc Campground asphalt quantity)

• CLIN 0004 (Petersburg Campground asphalt quantity)

• The entire Performance Work Statement (PWS) for Asphalt Repair Services.

• The amendment explicitly states that the hour and date specified for receipt of offers is not extended. Bidders must acknowledge receipt of this amendment.

Amendment / Modification

This document appears to be a map or diagram related to the Petersburg Campground, likely associated with a construction or maintenance project. Key annotations indicate:

• Mill and Pave Entire Roadway Width: A red line denotes the extent of the roadway to be milled and paved.
• Skip new pavement, includes bathroom parking lot: An orange arrow indicates that the new pavement will not extend to the bathroom parking lot, which will be included in the work.
• Begins at new pavement: A blue box indicates the starting point of the new pavement.
• Requires traffic control during pavement: A green dotted arrow and box highlight the need for traffic control during the paving operations.

This document does not appear to be a traditional solicitation or SOW with numbered sections. Instead, it visually modifies or clarifies the scope of work for paving within the Petersburg Campground.

This document does not appear to directly impact proposal submission deadlines or evaluation factors. It serves as a clarification or amendment to the physical scope of work for an existing or planned project.

Form / Attachment / Pricing Sheet

This document is a map of the Modoc Campground, operated by the US Army Corps of Engineers, Savannah District. It serves as a visual guide for potential visitors and contractors.

• Campground layout with numbered sites and facilities (restrooms, showers, laundry, dump station, park attendant sites).
• Roadways are highlighted in orange, indicating areas for "MILL & PAVE ENTIRE ROADWAY WIDTH".
• Specific areas are called out with red boxes: "Includes parking area" and "Includes dump station driveway".
• Includes a "Reserve Your Place Under the Stars" logo and contact information for the National Recreation Reservation Service.
• Identifies the "J. Strom Thurmond Lake MODOC CAMPGROUND".

This map is crucial for bidders responding to a paving project. It visually defines the scope of work by indicating which roadways are to be milled and paved, and specifically highlights the parking area and dump station driveway as included in the paving scope. Bidders should use this map to understand the physical layout and extent of the paving work required at the Modoc Campground.