B149 Chiller Replacement at Pease ANGB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the complete removal and disposal of the existing chiller and the installation of a new, fully operational chiller system at Building 149, Pease Air National Guard Base (ANGB). The replacement is necessary due to the aging system's unreliability and multiple failures impacting mission-critical operations.

• Furnish all labor, materials, and equipment for chiller removal and installation.

• Install a new, like-for-like, 25-ton modular air-cooled chiller and a 460-gallon buffer tank.

• Scope includes planning, demolition, installation, integration, and commissioning of the new system.

• Remove and dispose of the existing chiller, buffer tank, and associated piping in accordance with regulations.

• Modify the existing concrete pad as needed for the new chiller.

• Install new electrical wiring, disconnects, circuit breakers, and other electrical appurtenances.

• Provide a 30% glycol solution in the chilled water loop.

• Replace and integrate all HVAC controllers with Bacnet compliant, Schneider Electric IP controllers, programming and commissioning them.

• Add new graphics to the existing Schneider Electric central Building Management server, ensuring new controls have the same functionality as existing controls.

• The new system must be safe, reliable, and code-compliant.

• The chiller must be commissioned prior to turnover.

• A detailed Test and Commissioning Plan must be submitted for approval.

• The new system must be run under full capacity for at least 72 hours for demonstration.

• A final commissioning report is required as part of project closeout.

• Period of Performance (PoP): 15 September 2026 to 31 January 2027.

• Work will take place around the existing chiller footprint at Building 149, Pease Air National Guard Base.

• Work Hours: Normal project work hours are 0600-1530, Monday through Friday. Work outside these hours or on Federal holidays requires written approval from the COR at least 72 hours in advance. The site is closed on Federal holidays and Drill weekends.

• Base Access & Badging: Contractor must submit necessary documentation for base access and badging within 10 days of contract award.

• Quality Control (QC): Develop and maintain an effective QC Plan (QCP), submitted to the COR within 10 days of contract award.

• Security: Comply with all applicable installation/facility access and local security policies. Provide information for background checks. Personnel require identification badges.

• Antiterrorism Awareness: All contractor employees requiring access must complete AT Level I training within 15 days of contract start.

• COMSEC/IT Security: Adhere to all Government regulations concerning authorized use of the Government's computer network.

• Special Qualifications: Personnel must be fully trained, licensed, certified, and qualified.

• Contract Manager (CM): Designate a CM with full authority to act on contract matters.

• Identification: Contractor personnel must identify themselves as contractors and wear distinguishing badges.

• Combating Trafficking in Persons: Adhere to zero tolerance policy.

• Organizational Conflicts of Interest (OCI): Notify KO of any potential OCI.

• Utilities: All utilities will be available for contractor use; conservation practices are required.

• Government Furnished Property/Material/Equipment/Services (GFP/M/E/S): None, except for necessary workspace.

• Deliverables: Work plan, as-built drawings, schematics, manuals, warranty information, personnel training, and orientation.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding Solicitation Number W50S8A26QA010, clarifying various aspects of the procurement for a chiller system.

• Site Visit: A site visit was previously held on May 21, 2026. Access instructions were provided via Amendment 1.

• Equipment: The chiller is a 70-ton unit (composed of two 20-ton and two 15-ton modules). Used or refurbished equipment is NOT acceptable.

• HVAC Controllers: There are 24 HVAC controllers. The statement regarding not transferring existing controlled HVAC system data was an error; new Schneider controllers are required for integration with the Schneider Electric EcoStructure BMS.

• Funding: Funds will be available prior to contract award.

• Submission: Quotes are to be submitted via email, with a specific subject line format requested. Fax or mail submissions will not be accepted.

• Forms: The government will not provide SF1449, SF18, or a pricing sheet, as this is a combined synopsis/solicitation utilizing simplified procedures.

• Bonds: Bid bonds, performance bonds, and payment bonds are not required as this is not considered a construction contract.

• Manufacturer: No preferred manufacturer for the chiller system, but integration with Schneider Electric EcoStructure BMS is required.

• Electrical Service: Existing electrical service is assumed suitable, but a transformer may be required at the contractor's expense if the selected unit necessitates it.

• Period of Performance: Revised to September 15, 2026, to January 31, 2027.

• Submission Method: Confirmed as email.

• Required Documents: Clarified that standard forms like SF1449 are not applicable.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding Solicitation Number W50S8A26QA010, which is a combined synopsis/solicitation.

• Proposal Submission: Proposals are to be submitted via email. The subject line should follow the format: "Quote Submission by Company XXXXX, Solicitation Number W50S8A26QA010".

• Site Visit: A site visit was held on May 21, 2026. Interested parties were required to email Casey Pridham and Matthew Lapointe by May 19, 2026, to attend.

• Equipment Tonnage: The chiller unit is a 70-ton unit, consisting of two 20-ton modules and two 15-ton modules. The previous mention of a tonnage range was a miscalculation.

• Used Equipment: Used or refurbished equipment is not acceptable for this project.

• HVAC Controllers: There are 24 controllers in the building. Section 5.12 contained a verbiage error; new Schneider controllers are required for the new chiller and existing equipment to integrate with the Schneider BMS. The existing HVAC system will not be transferred to the new controls server with associated graphics.

• Chiller Specifications: For information to match up from the old chiller to the new chiller specs, vendors should contact AirStack. Serial Numbers for modules are JE-09-75, JE-09-77, and JE-12-62.

• SF1449/SF18/Pricing Sheet: The Government will not provide an SF1449, SF18, or pricing sheet, as this is a combined synopsis/solicitation that does not use the SF1449 per FAR 12.603(b). The agency is utilizing "similar agency/automated format(s)" per RFO FAR 12.201-1(c).

• Funds Availability: Funds will be available for the project at the time of award.

• Completion Time Extension: The Government will review requests for extension of the performance period on a case-by-case basis.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "W50S8A-26-Q-A010 B149 Chiller Replacement" opportunity. It records the names, companies, phone numbers, and email addresses of attendees, as well as whether they are a "Prime" contractor.

This document is relevant to potential bidders as it lists companies and individuals who attended the site visit. This information can be useful for networking, identifying potential subcontractors or partners, and understanding which companies are actively engaged with this opportunity.

Forms / Attachments / Pricing Sheets

This document lists "Clauses Incorporated by Reference" for a solicitation (W50S8A26QA010). It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clause Number: The unique identifier for each clause.
• Clause Title: A brief description of the clause's subject matter.
• Alt No/Dev No: Identifies any alternate or deviation numbers associated with the clause.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the regulations where the clause is located (e.g., SEC G, SEC I, SEC K, SEC L).
• Full Text Clauses: Includes the full text for specific clauses, such as 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation).

Bidders must review these clauses to understand their rights and obligations under the contract. Key areas of focus include:

• Representations and Certifications: Clauses requiring specific representations from the offeror (e.g., regarding telecommunications equipment, business operations, small business status, Buy American Act compliance).
• Payment and Submission Instructions: Clauses detailing how payments will be processed (e.g., Wide Area WorkFlow - WAWF) and how documents should be submitted.
• Small Business Requirements: Clauses related to small business set-asides, limitations on subcontracting, and program representations.
• Prohibitions and Restrictions: Clauses outlining prohibitions on certain procurements, business operations, or the use of specific equipment.
• Evaluation Factors: Clauses that may influence the evaluation of offers, such as those related to price, technical capability, and past performance.

Bidders should pay close attention to any clauses that require specific actions, representations, or certifications as part of their proposal submission.

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will govern the contract.

• Clause Number: Unique identifier for each clause.
• Clause Title: A brief description of the clause's subject matter.
• Alt No/Dev No: Identifies alternate or deviation numbers for clauses.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the regulation or document where the clause is located.
• Clauses in Full Text: Provides the complete text for specific clauses, such as 252.204-7017.

Bidders must review these clauses to understand their obligations and the terms of the potential contract. Key areas include:

• Representations and Certifications: Clauses like 52.212-3 require bidders to provide specific information about their business status, operations, and compliance.
• Prohibitions and Restrictions: Clauses address restrictions on acquiring certain equipment or services (e.g., covered defense telecommunications equipment), contracting with specific entities, and prohibitions related to foreign entities or countries.
• Payment and Submission Instructions: Clauses like 252.232-7003 and 252.232-7006 detail electronic submission of payment requests and use of the Wide Area WorkFlow (WAWF) system.
• Small Business Requirements: Clauses such as 52.219-1 and 52.219-14 outline requirements and limitations related to small business participation and subcontracting.
• Evaluation Factors: Clause 52.212-2 details how offers will be evaluated, including price, technical capability, and past performance.

Bidders should pay close attention to any deviations or specific instructions provided within these clauses, as they may impact proposal preparation and contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the complete removal and disposal of the existing chiller system at Building 149, Pease Air National Guard Base, and the installation of a new, fully operational chiller system. The goal is to ensure reliable environmental control and support ongoing missions.

• Furnish all labor, materials, and equipment for chiller replacement.

• Remove and dispose of the existing air-cooled chiller, buffer tank, and associated piping.

• Install a new, like-for-like, 25-ton modular air-cooled chiller (consisting of 10-ton and 15-ton modules) and a 460-gallon buffer tank.

• Ensure the new system is compatible with the existing Schneider Electric base-wide control system.

• Provide new electrical wiring, disconnects, circuit breakers, and other electrical appurtenances.

• Install a 30% glycol solution in the chilled water loop.

• Replace and reprogram all HVAC controllers with Bacnet compliant, Schneider Electric IP controllers.

• Add new graphics to the existing Schneider Electric central Building Management server.

• The new chiller shall have the same electrical characteristics as the failed chiller.

• The new system must be fully functional and code-compliant.

• The chiller shall be commissioned prior to turnover, including a 72-hour run under full capacity.

• A final commissioning report is required.

• Work shall be completed within 135 calendar days of contract award.

• Work will take place around the existing chiller footprint at Building 149, Pease Air National Guard Base.

• Normal project work hours are 0600-1530, Monday through Friday. Work outside these hours requires written approval at least 72 hours in advance.

• Contractors must ensure personnel are fully trained, licensed, and certified.

• A Quality Control Plan (QCP) must be developed and maintained.

• All personnel requiring access must obtain base identification and vehicle passes.

• All personnel must complete Antiterrorism Awareness Level I Training.

• Compliance with COMSEC/IT security regulations is required.

• A work plan, including a project schedule and list of major components, must be approved by the COR prior to performing work.

• As-built drawings, schematics, manuals, and warranty information are required.

• The contractor will provide orientation on operation and maintenance to base personnel.

• The contractor shall retrieve all identification media from departing employees.

• Zero tolerance for trafficking in persons and use of forced labor.

• Address any organizational conflicts of interest (OCI).