BTES Clerk Office Administration

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Clerical and Office Administrative services at the Base Training and Education Services (BTES) office, Cannon AFB, New Mexico. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. It is issued as a Request for Quotation (RFQ).

• Clerical and Office Administrative services.

• Services to be performed at the BTES office, Cannon AFB, NM 88103.

• Performance Work Statement (PWS) is attached for detailed requirements.

• Contract type: Not specified, but implied to be a firm-fixed-price contract based on RFQ format.

• Period of Performance: Multiple line items covering 1 October 2026 through 30 September 2031.

• Estimated value: Not stated.

• Proposal or quote submission instructions: Submit signed and dated quotes via email to SSgt Mauro Madera (mauro.madera@us.af.mil) and/or 1st Lt Rusty Renn (rusty.renn@us.af.mil).

• Key deadlines or milestones:

  • Questions Due Date: 11 February 2026, 12:00 P.M. Mountain Daylight Time.
  • Response Deadline: 13 February 2026, 2:00 P.M. Mountain Daylight Time.

• Evaluation criteria: Award will be made to the responsible vendor whose quote is most advantageous to the Government, considering the following factors:

  1. Technical (must be technically acceptable, evaluated in compliance with the PWS).
  2. Past Performance (no relevant negative past performance).
  3. Price (lowest priced vendor meeting other criteria).

• This requirement is 100% Small Business Set-Aside.

• NAICS Code: 561210 with a small business size standard of $47M.

• All companies must be registered in the System for Award Management (SAM.gov).

• Funds are not presently available; no award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• .zip files are not acceptable for email submission.

• Offerors must hold prices firm for 60 calendar days from the quote receipt date.

• Attachments include: Performance Work Statement, Provisions and Clauses, and Wage Determination.

Forms / Attachments / Pricing Sheets

This document contains a comprehensive list of clauses and provisions that are incorporated by reference into the solicitation. It also includes the full text of specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" and "Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data." These sections detail specific requirements, representations, and data submission procedures that offerors must adhere to.

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses with their respective clause numbers, alteration/deviation numbers, titles, year/month, and section.
• Full Text Clauses: Detailed provisions including:
  • 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. This requires offerors to represent whether they will provide such equipment or services and to disclose relevant information if they will.
  • 252.215-7010 & 252.215-7997: Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data. These clauses outline the requirements for submitting cost or pricing data, including exceptions, certifications, and subcontract provisions, particularly in relation to the Section 890 pilot program.
• Payment Instructions: Details on using the Wide Area WorkFlow (WAWF) system for electronic invoicing and payment requests, including access, training, and document submission methods.

This document is critical for bidders as it defines many of the contractual terms, conditions, and compliance requirements. Bidders must carefully review all listed clauses and the full text provisions to understand their obligations regarding telecommunications equipment, cost/pricing data submission, subcontracting, and payment procedures. Failure to comply with these requirements could impact proposal evaluation and contract award.