Catholic Mass Music Service

Solicitation / RFP / RFQ

This solicitation (FA480026R0004) is for Fort Eustis Catholic Music Director/Musician services. The government is procuring these services to support religious services.

• Provide services during Sunday Mass, including practice sessions and rehearsals prior to each service.

• Special services and rehearsals may be required in addition to normal weekly work.

• The services are for Catholic Music Director/Musician.

• Product Service Code (PSC): R499

• Contract Type: Firm Fixed Price

• Period of Performance: The base period is from 18 Feb 2026 to 17 Feb 2027. There are four option periods, each for one year, extending through 17 Feb 2031.

• Estimated Value: USD 15,000,000.00 (Size Standard for NAICS 711130)

• Offer Due Date: 12 Jan 2026, 11:30 AM.

• RFQ response shall consist of: Price Volume and Technical Volume.

• Technical Subfactors:

  • Technical Subfactor A: Resume (minimum 4 years experience playing piano/keyboard and organ in Sunday Roman Catholic Mass Liturgies; minimum 1 year experience playing pipe organ for Roman Catholic Mass; three letters of recommendation).
  • Technical Subfactor B: Audition (proficiency playing two musical selections on pipe organ for prelude/anthem and offertory; proficiency on two musical selections on pipe organ or piano chosen by the interview panel).

• Evaluation Factors: Price and Technical.

• Award will be based on lowest price Technically Acceptable.

• Deadline for Questions: Feb 9, 2026 at 1000.

• Audition: Scheduled for 11 Feb 2026 at 1330 at Fort Eustis Chapel.

• This acquisition is set aside 100% for Small Business.

• Contact for solicitation information: Cornelius Dauterive (cornelius.dauterive@us.af.mil, 574-8619) or Chester Terrill (chester.terrill@us.af.mil, (757) 225-1546).

• Inspection and Acceptance Location: Both Destination, 1 FW HC, AF BPN NO MILSBILLS PROCESSES, 1793 1ST ST, LANGLEY AFB, VA 23665-2032.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide instrumental organ music for Catholic worship services at the Regimental Memorial Chapel, Fort Eustis, VA, supporting the congregation's worship experience.

• Provide organ/piano music for regularly scheduled Sunday Masses and additional masses as requested by the Senior Catholic Priest.

• Perform prelude, postlude, offertory, and background music to enhance the worship atmosphere.

• Accompany singing of hymns, choruses, and spiritual songs.

• Provide music for special services (e.g., holy days of obligation, memorial ceremonies) with advance notice when possible.

• Accompany choir and/or worship team rehearsals (minimum 60 minutes duration).

• Coordinate music and support requirements with the Senior Catholic Priest or designated representative.

• Maintain appropriate decorum, dress, and conduct for religious services.

• Ensure proper use, care, and security of chapel facilities and equipment.

• Services are provided during Sunday Mass and other scheduled/requested services.

• Rehearsals and special services are additional units of work.

• Performance will be evaluated by the Contracting Officer Representative (COR).

• Monthly invoices are required for payment.

• Services are to commence on October 1, 2023.

• Location: Regimental Memorial Chapel, Fort Eustis, VA.

• Education & Experience: Minimum 4 years church/chapel organ/piano experience, at least 1 year playing pipe organ for worship services. Three letters of recommendation required.

• Audition/Interview: Proficiency demonstration including playing two selections on the chapel's pipe organ and one selection chosen by the panel (pipe organ or piano preferred).

• Personnel: Must be US citizens. No access to classified information or government networks required. Background check for installation access is necessary.

• Government Furnished Equipment: Organ, keyboard, microphones, and associated sound system equipment will be provided. Photocopy machine access will be provided.

• Privacy Act: Contractor may access Privacy Act Information and must adhere to regulations.

Solicitation / RFP / RFQ

This solicitation (FA480026R0004) is for Fort Eustis Catholic Music Director/Musician services. The North American Industry Classification Standard (NAICS) code is 711130, with a size standard of USD 15,000,000.00. The acquisition is set aside for Small Business.

• Services include providing music direction and musicianship for Catholic services, including practice sessions and rehearsals prior to each service.

• Special services and rehearsals may be required in addition to normal weekly work.

• The services are for Sunday Mass.

• The contract period includes a base period and four option periods.

• Base Period: February 18, 2026, to February 17, 2027.

• Option Period 1: February 18, 2027, to February 17, 2028.

• Option Period 2: February 18, 2028, to February 17, 2029.

• Option Period 3: February 18, 2029, to February 17, 2030.

• Option Period 4: February 18, 2030, to February 17, 2031.

• Each period requires 122 Each units.

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: January 12, 2026, at 11:30 AM.

• The RFQ response shall consist of a Price Volume and a Technical Volume.

• Technical Subfactor A: Resume (as outlined in Section 6 of the Statement of Work).

• Technical Subfactor B: Audition (scheduled for February 10, 2026, at 1330 at Fort Eustis Chapel).

• Award will be based on the lowest price Technically Acceptable (LPTA) basis.

• Evaluation Factors: Price and Technical.

• Technical evaluation will assess "Acceptable" or "Unacceptable" ratings for each subfactor.

• Past performance will be reviewed for potentially damaging information.

• This acquisition is set aside for Small Business.

• Contact Maj Stuart Williams at 757-878-1455 for audition scheduling.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• The contract includes various FAR and DFARS clauses related to contract administration, representations, certifications, and special requirements.