Catholic Mass Music Service

Solicitation / RFP / RFQ

This solicitation (FA480026R0004) is for the procurement of Catholic Musician/Coordinator Regular Services at Fort Eustis. The contractor will provide services during Sunday Mass, practice sessions, rehearsals, and special services.

• Provide Catholic Musician/Coordinator services, including playing piano/keyboard and organ for Sunday Roman Catholic Mass Liturgies.

• Conduct practice sessions and rehearsals prior to each service.

• Provide services for special events and rehearsals in addition to normal weekly work.

• Contract Type: Firm Fixed Price (for line items).

• Period of Performance: A base period from February 18, 2026, to February 17, 2027, with four one-year option periods, potentially extending services until February 17, 2031.

• Proposal Submission: RFQ response must include a Price Volume and a Technical Volume.

• Evaluation Criteria: Award will be based on the lowest price technically acceptable offer. Technical proposals will be rated

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation.

• Service Recurrence: The requirement is for a base year with 4 option years, indicating a recurring service rather than a one-time or fixed-term event.
• Period of Performance: Specifics regarding the anticipated period of performance are detailed in the Performance Work Statement (PWS).
• Personnel Performance: The PWS should be consulted for details on whether subcontracting is permitted or if the prime contractor must personally perform the service.
• Personnel Requirements: Personnel performing the service will require base access, which will be granted to the awardee. A background check is mandatory prior to obtaining base access. The individual performing the music is expected to be the one who auditions.
• Service Schedule: The PWS contains specific details regarding the anticipated schedule or frequency for Mass services requiring organ music.

This Q&A document clarifies aspects of the service, personnel requirements, and contract structure. Bidders should review the PWS for further details on the period of performance and service frequency. The requirement for background checks and personal auditioning for musicians is a key personnel consideration.

Solicitation / RFP / RFQ

This solicitation (FA480026R0004) is for Fort Eustis Catholic Music Director/Musician services. The government is procuring these services to support religious services.

• Provide services during Sunday Mass, including practice sessions and rehearsals prior to each service.

• Special services and rehearsals may be required in addition to normal weekly work.

• The services are for Catholic Music Director/Musician.

• Product Service Code (PSC): R499

• Contract Type: Firm Fixed Price

• Period of Performance: The base period is from 18 Feb 2026 to 17 Feb 2027. There are four option periods, each for one year, extending through 17 Feb 2031.

• Estimated Value: USD 15,000,000.00 (Size Standard for NAICS 711130)

• Offer Due Date: 12 Jan 2026, 11:30 AM.

• RFQ response shall consist of: Price Volume and Technical Volume.

• Technical Subfactors:

  • Technical Subfactor A: Resume (minimum 4 years experience playing piano/keyboard and organ in Sunday Roman Catholic Mass Liturgies; minimum 1 year experience playing pipe organ for Roman Catholic Mass; three letters of recommendation).
  • Technical Subfactor B: Audition (proficiency playing two musical selections on pipe organ for prelude/anthem and offertory; proficiency on two musical selections on pipe organ or piano chosen by the interview panel).

• Evaluation Factors: Price and Technical.

• Award will be based on lowest price Technically Acceptable.

• Deadline for Questions: Feb 9, 2026 at 1000.

• Audition: Scheduled for 11 Feb 2026 at 1330 at Fort Eustis Chapel.

• This acquisition is set aside 100% for Small Business.

• Contact for solicitation information: Cornelius Dauterive (cornelius.dauterive@us.af.mil, 574-8619) or Chester Terrill (chester.terrill@us.af.mil, (757) 225-1546).

• Inspection and Acceptance Location: Both Destination, 1 FW HC, AF BPN NO MILSBILLS PROCESSES, 1793 1ST ST, LANGLEY AFB, VA 23665-2032.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide instrumental organ music for Catholic worship services at the Regimental Memorial Chapel, Fort Eustis, VA, supporting the congregation's worship experience.

• Provide organ/piano music for regularly scheduled Sunday Masses and additional masses as requested by the Senior Catholic Priest.

• Perform prelude, postlude, offertory, and background music to enhance the worship atmosphere.

• Accompany singing of hymns, choruses, and spiritual songs.

• Provide music for special services (e.g., holy days of obligation, memorial ceremonies) with advance notice when possible.

• Accompany choir and/or worship team rehearsals (minimum 60 minutes duration).

• Coordinate music and support requirements with the Senior Catholic Priest or designated representative.

• Maintain appropriate decorum, dress, and conduct for religious services.

• Ensure proper use, care, and security of chapel facilities and equipment.

• Services are provided during Sunday Mass and other scheduled/requested services.

• Rehearsals and special services are additional units of work.

• Performance will be evaluated by the Contracting Officer Representative (COR).

• Monthly invoices are required for payment.

• Services are to commence on October 1, 2023.

• Location: Regimental Memorial Chapel, Fort Eustis, VA.

• Education & Experience: Minimum 4 years church/chapel organ/piano experience, at least 1 year playing pipe organ for worship services. Three letters of recommendation required.

• Audition/Interview: Proficiency demonstration including playing two selections on the chapel's pipe organ and one selection chosen by the panel (pipe organ or piano preferred).

• Personnel: Must be US citizens. No access to classified information or government networks required. Background check for installation access is necessary.

• Government Furnished Equipment: Organ, keyboard, microphones, and associated sound system equipment will be provided. Photocopy machine access will be provided.

• Privacy Act: Contractor may access Privacy Act Information and must adhere to regulations.

Solicitation / RFP / RFQ

This solicitation (FA480026R0004) is for Fort Eustis Catholic Music Director/Musician services. The North American Industry Classification Standard (NAICS) code is 711130, with a size standard of USD 15,000,000.00. The acquisition is set aside for Small Business.

• Services include providing music direction and musicianship for Catholic services, including practice sessions and rehearsals prior to each service.

• Special services and rehearsals may be required in addition to normal weekly work.

• The services are for Sunday Mass.

• The contract period includes a base period and four option periods.

• Base Period: February 18, 2026, to February 17, 2027.

• Option Period 1: February 18, 2027, to February 17, 2028.

• Option Period 2: February 18, 2028, to February 17, 2029.

• Option Period 3: February 18, 2029, to February 17, 2030.

• Option Period 4: February 18, 2030, to February 17, 2031.

• Each period requires 122 Each units.

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: January 12, 2026, at 11:30 AM.

• The RFQ response shall consist of a Price Volume and a Technical Volume.

• Technical Subfactor A: Resume (as outlined in Section 6 of the Statement of Work).

• Technical Subfactor B: Audition (scheduled for February 10, 2026, at 1330 at Fort Eustis Chapel).

• Award will be based on the lowest price Technically Acceptable (LPTA) basis.

• Evaluation Factors: Price and Technical.

• Technical evaluation will assess "Acceptable" or "Unacceptable" ratings for each subfactor.

• Past performance will be reviewed for potentially damaging information.

• This acquisition is set aside for Small Business.

• Contact Maj Stuart Williams at 757-878-1455 for audition scheduling.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• The contract includes various FAR and DFARS clauses related to contract administration, representations, certifications, and special requirements.