H261--TRIENNIAL ELECTRICAL TESTING

Amendment / Modification

• The Response Date and Time has been extended from April 28, 2026, at 12:00 PM to May 8, 2026, at 12:00 PM.

• This extension is to allow time for vendor questions to be answered.

• A second amendment will be issued once questions are answered, potentially including additional requested or provided attachments.

• Response Date and Time

• The deadline for proposal submissions has been extended to May 8, 2026, at 12:00 PM Mountain Time, Denver, USA.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0348) for Triennial Switchgear and Battery Testing Certification services for the Department of Veterans Affairs Eastern Colorado Healthcare System (ECHCS). The government intends to award a firm-fixed-price contract.

The core requirement is triennial testing, full maintenance, preventive maintenance, certification, and repair services for various electrical equipment, including:

• Generator Paralleling Switchgear and Control
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled)
• Low Voltage Circuit Breakers
• Protective Relay Calibration
• GE Multilin 750
• Metering and Instrumentation
• Batteries for UPS systems

A final engineering appraisal report is required upon completion.

• Contract Type: Firm-fixed-price.

• Place of Performance: Department of Veterans Affairs, Eastern Colorado VA Healthcare System, Rocky Mountain Regional VAMC, 1700 N. Wheeling St., Aurora, CO 80045.

• Delivery: F.O.B Destination.

• Response Date/Time: April 28, 2026, 12:00 PM Mountain Time, Denver, USA.

• Questions Deadline: April 24, 2026, 4:00 PM Mountain Time.

• Submission Method: Email quotes only to thaddeus.gray@va.gov (4MB email limit). No hand-carried or faxed quotes accepted.

• Evaluation Factors:

  1. Technical capability or quality (most important)
  2. Price
  3. Past Performance (least important)

• Award will be made on an All or Nothing Basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• SDVOSB status must be verified and visible in the SBA Small Business Certification (SBS) database at the time of quote submission and award.

• NAICS Code: 541350 (Building Inspection Services), Size Standard: $11.5 Million.

• A site visit is highly recommended (April 23rd, 2026, 9:00 AM MT). Details provided for meeting location.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and VAAR 852.219-75 Certificate of Compliance.

• Refer to attached SOW for detailed requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for triennial testing, full maintenance, preventive maintenance, certification, and repair services for electrical systems at the Rocky Mountain Regional VA Medical Center (VAMC). The services are critical for the facility's essential functions and cover Government-Owned Paralleling Switch Gear (PSG), Automatic Throw Over (ATO), and Uninterruptible Power Supply (UPS) units.

The SOW details specific testing procedures for various electrical components, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type)
• Transformers (Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd' powered UPS systems)

Each section lists detailed inspection, testing, cleaning, and calibration tasks to be performed.

• The contractor must comply with manufacturer, industry, and statutory requirements.

• Specific codes and regulations to be followed include NFPA-110, NFPA-70, NFPA-70B, NFPA-70E, NFPA 99, 29 CFR 1910, and VHA Directive 1028.

• A final report including an executive summary, results, recommendations, and field data inspection sheets is required.

• The services are for the Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling St. Aurora, CO 80045.

• Testing is to be conducted on a triennial basis.

• Contractor personnel must be qualified, licensed, and certified (NETA, OSHA 10/30).

• A site-specific safety plan and PPE are required.

• Lock-Out Tag-Out (LOTO) procedures must be followed.

• Contractor must provide all labor, tools, parts, materials, and transportation.

• A 100-mile radius for contractor location is specified.

• Specific hours of work are defined, with after-hours work requiring approval.

• Temporary access badges and parking passes will be managed by VA Police.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5419, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Colorado.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits for all listed occupations, including Health & Welfare and Vacation/Holiday provisions.
• Includes specific notes and footnotes detailing applicability, special conditions (e.g., Executive Order 13706, night pay, Sunday pay, hazardous pay), and conformance procedures for unlisted classifications.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to service employees working on the contract. Bidders must ensure their proposed pricing accounts for these requirements to be compliant and competitive.