H261--TRIENNIAL ELECTRICAL TESTING

Amendment / Modification

This amendment provides the attachment "VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate".

• VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate (attached)

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or requirements is indicated beyond the inclusion of this new attachment.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, in accordance with 38 U.S.C. 8127(l)(2).

• Services: For service contracts (excluding construction), the contractor must certify that no more than 50% of the contract amount will be paid to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA certification database.
• General Construction: For general construction contracts, the limit is 85% paid to non-certified SDVOSBs/VOSBs.
• Special Trade Construction: For special trade construction contractors, the limit is 75% paid to non-certified SDVOSBs/VOSBs.
• The certification includes acknowledgment of penalties for false certifications under Title 18, United States Code, Section 1001.
• It outlines potential VA actions for non-compliance, including referral to suspension and debarment committees, fines, and prosecution.
• Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance.
• A formal certification section must be completed, signed, and returned with the offer.

This is a mandatory certification. Offerors must complete and submit this form with their bid, quotation, or proposal. Failure to provide the certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services or construction) to ensure compliance if awarded the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for triennial testing, full maintenance, preventive maintenance, certification, and repair services for the electrical systems at the Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) in Aurora, CO. The services are critical for maintaining the essential function of the medical facility's emergency and non-emergency electrical systems, including Paralleling Switch Gear (PSG), Automatic Throw Over (ATO), and Uninterruptible Power Supply (UPS) units.

The SOW outlines specific testing and maintenance procedures for various electrical components, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS), including Fire Pump ATS
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750 relays
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd) for UPS systems

Services include visual inspections, cleaning, testing of operational parameters, calibration, lubrication, and repair recommendations. A six-month warranty is required on all repairs performed. The contractor must also provide 16 hours of labor for SCADA review and system health checks.

• Compliance with NFPA-110 (2025), NFPA-70 (2023), NFPA-70B (2026), NFPA-70E (2024), NFPA 99 (2024), 29 CFR 1910, and VHA Directive 1028.

• All testing and maintenance must adhere to manufacturer specifications and industry standards.

• A comprehensive Engineering Appraisal report detailing findings, recommendations, and unresolved issues is required.

• Services are to be performed at the Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling St., Aurora, CO 80045.

• Preventative maintenance shall be accomplished within one year of the contract award.

• Inspections and testing will commence after contract award.

• Contractor Qualifications: Must be an experienced Electrical Contractor, preferably certified by NETA. Technicians must have OSHA 10-hour training, with a site superintendent holding OSHA 30-hour training. A NETA Certified Field Service Engineer is required to supervise. Minimum of five years of experience in similar facilities is required.

• Deliverables: Proposed Schedule, Site-Specific Safety Plan, OSHA certificates, manufacturer specifications, Preventative Maintenance Procedure, testing records, triennial inspection reports, and Engineering Appraisal reports.

• Coordination: Contractor must coordinate all shutdowns and access with the Government POC, providing at least two weeks' advance notice for shutdowns. Lock-Out-Tag-Out (LOTO) procedures must be strictly followed.

• Resources: The Government will provide wiring diagrams/drawings upon request. The Contractor must furnish all other labor, tools, materials, and equipment.

• Site Concerns: Includes inspection of electrical vaults and a triennial Protective Relay Calibration Study (PRCS).

Form / Attachment / Pricing Sheet

This document contains electrical one-line diagrams for various buildings and systems within the Aurora, Colorado campus. It details the normal power system and essential electrical system, including transformer schedules, feeder schedules, and key notes regarding electrical installations.

• One-Line Diagrams: Illustrate the electrical distribution system, including normal and essential power sources, transformers, switchgear, panels, and feeders.
• Transformer Schedules: Provide specifications for transformers, including voltage, capacity (kVA), and physical dimensions.
• Feeder Schedules: Detail feeder conductor sizes, circuit breaker ratings, and voltage drop calculations.
• Key Notes & Flag Notes: Contain important information regarding installation requirements, conductor types, surge protection devices, and specific building or system considerations.

This document is crucial for bidders to understand the existing electrical infrastructure and requirements for any work related to power distribution, transformer installations, or electrical system modifications. It provides critical technical details necessary for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document provides a revised list of line items for the opportunity, detailing specific equipment and services requiring triennial testing, full maintenance, preventive maintenance, certification, and repair.

• Line Item 0001: Generator Paralleling Switchgear and Control (1 EA)
• Line Item 0002: Automatic & Manual Transfer Switches (ATS/MTS) (67 EA)
• Line Item 0003: Switchgear and Switchboard Assemblies (32 EA)
• Line Item 0004: Medium Voltage Vacuum Circuit Breakers (90 EA)
• Line Item 0005: Substation Transformers (Dry Type) (31 EA)
• Line Item 0006: Transformers (Oil Filled Type) (3 EA)
• Line Item 0007: Low Voltage Circuit Breakers (480 VAC) (262 EA)
• Line Item 0008: Protective Relay Calibration (94 EA)
• Line Item 0009: GE Multilin 750 (2 EA)
• Line Item 0010: Metering and Instrumentation (107 EA)
• Line Item 0011: Engineering Appraisal (1 EA) - requires submission of a final report upon completion of services.
• Line Item 0012: Batteries: lead-acid and Ni-Cd’ powered UPS systems (320 EA)
• Line Item 0013: Electric Vault Inspections (1 EA)
• Line Item 0014: Protective Relay Calibration Settings Review (1 EA)

This revised list is crucial for bidders to understand the specific quantities and types of equipment and services that will be procured. It forms the basis for pricing and proposal development. Bidders should carefully review these line items to ensure they can meet the requirements for testing, maintenance, certification, and repair services for each item.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the electrical testing opportunity.

• Price/Cost Schedule Quantities: The quantities in the Price/Cost Schedule have been updated to align with previous Q&A answers (Questions 23 and 33). Bidders must use the revised line items found in the attachment “Revised Line Items - 05-20-2026”.
• Testing Scope: Certain testing procedures listed were clarified to ensure they do not exceed the typical scope of ANSI/NETA MTS and VHA Directive 1028. Revisions have been made to the Statement of Work (SOW) in the attachment “Revised Statement of Work – Electrical Testing – 05-20-2025”.
• 480V Cutoff: The location of the 480V cutoff is identified in the attachment “480V Cutoff”. Areas highlighted in yellow are excluded from testing.
• Distribution Panel Testing: Testing is limited to breakers located in substations or before an Automatic Transfer Switch (ATS). Distribution panels are not included in the scope.
• Protective Relay Calibration Study: A relay calibration is not required. The VA requires a review of existing calibration study relay settings and current relay settings, with modifications and approval if differences are found.

Bidders must use the revised line items and refer to the updated SOW and the “480V Cutoff” attachment for accurate pricing and scope determination. The scope of work has been adjusted based on these clarifications.

Amendment / Modification

This amendment provides responses to additional vendor questions, revised line items, and a revised Statement of Work (SOW) for the Triennial Electrical Testing requirement.

• Additional Questions and Answers: Responses to vendor inquiries are provided in the attachment "Additional Questions and Answers – Electrical Testing."

• Revised Line Items: Updated line items for quote submission are included in the attachment "Revised Line Items – 05-20-2026." Bidders must use these revised line items.

• Revised Statement of Work: A revised SOW, "Revised Statement of Work – Electrical Testing – 05-20-2026," has been issued based on the Q&A.

• Quote Due Date Extension: The response date has been extended to 10:00 AM Mountain Time on May 29, 2026.

• Statement of Work

• Line Items

• Response Date

• Bidders must use the revised line items and revised SOW when submitting their quotes.

• The deadline for quote submission has been extended to May 29, 2026, at 10:00 AM MT.

• All quotes must be submitted to Noaa.Lanotte@va.gov.

Other / Unclassified

This document is a "100% Report – For Review" titled "Conduct Campuswide Electrical Coordination Study" for the Rocky Mountain VAMC, Contract Number: 36C25922D0008. It details the methodology and theoretical foundation for an electrical study, including short-circuit analysis, arc-flash hazard analysis, and existing conditions assessment. The report outlines the use of SKM Power*Tools software and references industry standards such as IEEE 1584, NFPA 70, and NFPA 70E.

This document provides a detailed technical study of the electrical systems at the Rocky Mountain VAMC. While not a solicitation or SOW, it offers critical insights into the existing electrical infrastructure, potential deficiencies, and safety considerations (e.g., arc-flash hazards). This information can be valuable for bidders to understand the current state of the facility's electrical systems, which may be relevant for future maintenance, upgrade, or related service opportunities. The report includes appendices with detailed analyses, source data, single-line diagrams, and an issues log, which collectively provide a comprehensive overview of the electrical system's condition and findings.

Amendment / Modification

This amendment serves to provide attachments that were omitted from RFQ Amendment 0002. It also extends the response date for quotes.

• New attachments have been provided: "Conduct Campuswide Electrical Coordination Study" and "Elect One Line 11x17_2024-04-29".

• The due date for quotes has been extended to 2:00 PM Mountain Time on May 21, 2026.

• All quotes must be submitted to Noaa.Lanotte@va.gov.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document contains electrical one-line diagrams for various buildings and systems, including Normal Power Systems and Essential Electrical Systems. It details the power distribution, transformers, switchgear, panels, and feeders for multiple locations within a larger facility.

• Electrical One-Line Diagrams: Visual representations of the electrical power distribution systems.
• Transformer Schedules: Details on transformers used, including ratings and specifications.
• Feeder Schedules: Information on electrical feeders, including conductor types and sizes.
• Panelboards: Identification and specifications for various electrical panels.
• Substations: Information on unit substations for different buildings.
• Flag Notes: Specific instructions or requirements related to the electrical systems, such as surge protection, voltage drop considerations, and photovoltaic integration.
• Building/System Identification: Diagrams are organized by building (e.g., Research Building, Inpatient Building, Clinic Building, Parking Staff, Parking Visitor) and system type (Normal Power, Essential Electrical).

This document is crucial for bidders to understand the existing electrical infrastructure and the scope of work related to electrical systems. It provides detailed technical specifications and layouts necessary for accurate bidding on electrical construction or maintenance opportunities. Bidders should pay close attention to the specific requirements, voltage levels, conductor types, and any special notes pertaining to their area of work.

Amendment / Modification

This amendment (0003) updates the Point of Contact (POC) for all submissions.

• Point of Contact (POC) information.

• All submissions should now be directed to the new POC: Noaa Lanotte, noaa.lanotte@va.gov.

Amendment / Modification

This amendment (0002) to Solicitation 36C25926Q0348 makes the following changes:

• New Clause Added: Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)" has been added. Contractors must confirm receipt of this amendment in their proposal.
• New Line Items: CLIN 0013 (Electrical Vault Inspections) and CLIN 0014 (Protective Relay Calibration Study) have been added.
• Response Date Extended: The vendor response due date has been extended from May 8, 2026, 12 PM to May 19, 2026, 4 PM Mountain Time. This extension is to allow vendors time to review the provided end-user responses to questions.
• Question Responses Provided: Responses to vendor questions have been included.

• The solicitation's response deadline has been extended.

• New Contract Line Items (CLINs) 0013 and 0014 have been added.

• Clause 52.222-90 has been incorporated.

• Vendors must confirm receipt of Amendment 0002 in their proposal submission.

• The proposal submission deadline is now May 19, 2026, 4 PM Mountain Time.

• The scope now includes Electrical Vault Inspections and a Protective Relay Calibration Study.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirement for triennial testing, full maintenance, preventive maintenance, certification, and repair services for emergency and non-emergency electrical systems at the Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) in Aurora, CO. The services are vital to the essential function of the medical facility.

The contractor shall perform comprehensive testing and maintenance on various electrical systems, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS), including Fire Pump ATS
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750 relays
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd) for UPS systems

Services include visual inspections, operational tests, measurements, cleaning, lubrication, calibration, and minor repairs. The contractor must also provide an Engineering Appraisal report detailing findings and recommendations.

• Services must comply with manufacturer specifications, industry standards, and federal regulations (NFPA-110, NFPA-70, NFPA-70B, NFPA-70E, NFPA 99, 29 CFR 1910, VHA Directive 1028).

• A six-month limited warranty on any repairs performed is required.

• Contractor must provide a comprehensive record of testing and inspection reports.

• Location: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling St. Aurora, CO 80045.

• Preventative maintenance shall be accomplished within one year of the awarded service contract.

• Inspections and testing are to be performed during normal business hours (7:00 AM - 3:30 PM, Monday-Friday), with exceptions for work requiring power shutdowns (after hours: 6 PM - 6 AM, Monday-Friday, or weekends).

• Contractor must provide all personnel, supervision, expertise, vehicles, tools, materials, and quality control.

• Personnel must be qualified senior staff or licensed electrical contract professionals, with specific certifications (OSHA-30, OSHA-10, NETA Certified Technicians/Field Service Engineer).

• A Site-Specific Safety Plan and Lock-Out-Tag-Out (LOTO) procedures are mandatory.

• Coordination with the Government Point of Contact (POC) is required for access, scheduling, and shutdowns (minimum two weeks' advance notice for shutdowns).

• Contractor deliverables include a proposed schedule, safety plan, technician credentials, testing equipment specifications, Preventative Maintenance Procedures, and comprehensive inspection/testing reports.

Amendment / Modification

• The Response Date and Time has been extended from April 28, 2026, at 12:00 PM to May 8, 2026, at 12:00 PM.

• This extension is to allow time for vendor questions to be answered.

• A second amendment will be issued once questions are answered, potentially including additional requested or provided attachments.

• Response Date and Time

• The deadline for proposal submissions has been extended to May 8, 2026, at 12:00 PM Mountain Time, Denver, USA.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0348) for Triennial Switchgear and Battery Testing Certification services for the Department of Veterans Affairs Eastern Colorado Healthcare System (ECHCS). The government intends to award a firm-fixed-price contract.

The core requirement is triennial testing, full maintenance, preventive maintenance, certification, and repair services for various electrical equipment, including:

• Generator Paralleling Switchgear and Control
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled)
• Low Voltage Circuit Breakers
• Protective Relay Calibration
• GE Multilin 750
• Metering and Instrumentation
• Batteries for UPS systems

A final engineering appraisal report is required upon completion.

• Contract Type: Firm-fixed-price.

• Place of Performance: Department of Veterans Affairs, Eastern Colorado VA Healthcare System, Rocky Mountain Regional VAMC, 1700 N. Wheeling St., Aurora, CO 80045.

• Delivery: F.O.B Destination.

• Response Date/Time: April 28, 2026, 12:00 PM Mountain Time, Denver, USA.

• Questions Deadline: April 24, 2026, 4:00 PM Mountain Time.

• Submission Method: Email quotes only to thaddeus.gray@va.gov (4MB email limit). No hand-carried or faxed quotes accepted.

• Evaluation Factors:

  1. Technical capability or quality (most important)
  2. Price
  3. Past Performance (least important)

• Award will be made on an All or Nothing Basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• SDVOSB status must be verified and visible in the SBA Small Business Certification (SBS) database at the time of quote submission and award.

• NAICS Code: 541350 (Building Inspection Services), Size Standard: $11.5 Million.

• A site visit is highly recommended (April 23rd, 2026, 9:00 AM MT). Details provided for meeting location.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and VAAR 852.219-75 Certificate of Compliance.

• Refer to attached SOW for detailed requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for triennial testing, full maintenance, preventive maintenance, certification, and repair services for electrical systems at the Rocky Mountain Regional VA Medical Center (VAMC). The services are critical for the facility's essential functions and cover Government-Owned Paralleling Switch Gear (PSG), Automatic Throw Over (ATO), and Uninterruptible Power Supply (UPS) units.

The SOW details specific testing procedures for various electrical components, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type)
• Transformers (Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd' powered UPS systems)

Each section lists detailed inspection, testing, cleaning, and calibration tasks to be performed.

• The contractor must comply with manufacturer, industry, and statutory requirements.

• Specific codes and regulations to be followed include NFPA-110, NFPA-70, NFPA-70B, NFPA-70E, NFPA 99, 29 CFR 1910, and VHA Directive 1028.

• A final report including an executive summary, results, recommendations, and field data inspection sheets is required.

• The services are for the Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling St. Aurora, CO 80045.

• Testing is to be conducted on a triennial basis.

• Contractor personnel must be qualified, licensed, and certified (NETA, OSHA 10/30).

• A site-specific safety plan and PPE are required.

• Lock-Out Tag-Out (LOTO) procedures must be followed.

• Contractor must provide all labor, tools, parts, materials, and transportation.

• A 100-mile radius for contractor location is specified.

• Specific hours of work are defined, with after-hours work requiring approval.

• Temporary access badges and parking passes will be managed by VA Police.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5419, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Colorado.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits for all listed occupations, including Health & Welfare and Vacation/Holiday provisions.
• Includes specific notes and footnotes detailing applicability, special conditions (e.g., Executive Order 13706, night pay, Sunday pay, hazardous pay), and conformance procedures for unlisted classifications.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to service employees working on the contract. Bidders must ensure their proposed pricing accounts for these requirements to be compliant and competitive.