H261--TRIENNIAL ELECTRICAL TESTING

Other / Unclassified

This document is a "100% Report – For Review" titled "Conduct Campuswide Electrical Coordination Study" for the Rocky Mountain VAMC, Contract Number: 36C25922D0008. It details the methodology and theoretical foundation for an electrical study, including short-circuit analysis, arc-flash hazard analysis, and existing conditions assessment. The report outlines the use of SKM Power*Tools software and references industry standards such as IEEE 1584, NFPA 70, and NFPA 70E.

This document provides a detailed technical study of the electrical systems at the Rocky Mountain VAMC. While not a solicitation or SOW, it offers critical insights into the existing electrical infrastructure, potential deficiencies, and safety considerations (e.g., arc-flash hazards). This information can be valuable for bidders to understand the current state of the facility's electrical systems, which may be relevant for future maintenance, upgrade, or related service opportunities. The report includes appendices with detailed analyses, source data, single-line diagrams, and an issues log, which collectively provide a comprehensive overview of the electrical system's condition and findings.

Amendment / Modification

This amendment serves to provide attachments that were omitted from RFQ Amendment 0002. It also extends the response date for quotes.

• New attachments have been provided: "Conduct Campuswide Electrical Coordination Study" and "Elect One Line 11x17_2024-04-29".

• The due date for quotes has been extended to 2:00 PM Mountain Time on May 21, 2026.

• All quotes must be submitted to Noaa.Lanotte@va.gov.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document contains electrical one-line diagrams for various buildings and systems, including Normal Power Systems and Essential Electrical Systems. It details the power distribution, transformers, switchgear, panels, and feeders for multiple locations within a larger facility.

• Electrical One-Line Diagrams: Visual representations of the electrical power distribution systems.
• Transformer Schedules: Details on transformers used, including ratings and specifications.
• Feeder Schedules: Information on electrical feeders, including conductor types and sizes.
• Panelboards: Identification and specifications for various electrical panels.
• Substations: Information on unit substations for different buildings.
• Flag Notes: Specific instructions or requirements related to the electrical systems, such as surge protection, voltage drop considerations, and photovoltaic integration.
• Building/System Identification: Diagrams are organized by building (e.g., Research Building, Inpatient Building, Clinic Building, Parking Staff, Parking Visitor) and system type (Normal Power, Essential Electrical).

This document is crucial for bidders to understand the existing electrical infrastructure and the scope of work related to electrical systems. It provides detailed technical specifications and layouts necessary for accurate bidding on electrical construction or maintenance opportunities. Bidders should pay close attention to the specific requirements, voltage levels, conductor types, and any special notes pertaining to their area of work.

Amendment / Modification

This amendment (0003) updates the Point of Contact (POC) for all submissions.

• Point of Contact (POC) information.

• All submissions should now be directed to the new POC: Noaa Lanotte, noaa.lanotte@va.gov.

Amendment / Modification

This amendment (0002) to Solicitation 36C25926Q0348 makes the following changes:

• New Clause Added: Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)" has been added. Contractors must confirm receipt of this amendment in their proposal.
• New Line Items: CLIN 0013 (Electrical Vault Inspections) and CLIN 0014 (Protective Relay Calibration Study) have been added.
• Response Date Extended: The vendor response due date has been extended from May 8, 2026, 12 PM to May 19, 2026, 4 PM Mountain Time. This extension is to allow vendors time to review the provided end-user responses to questions.
• Question Responses Provided: Responses to vendor questions have been included.

• The solicitation's response deadline has been extended.

• New Contract Line Items (CLINs) 0013 and 0014 have been added.

• Clause 52.222-90 has been incorporated.

• Vendors must confirm receipt of Amendment 0002 in their proposal submission.

• The proposal submission deadline is now May 19, 2026, 4 PM Mountain Time.

• The scope now includes Electrical Vault Inspections and a Protective Relay Calibration Study.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirement for triennial testing, full maintenance, preventive maintenance, certification, and repair services for emergency and non-emergency electrical systems at the Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) in Aurora, CO. The services are vital to the essential function of the medical facility.

The contractor shall perform comprehensive testing and maintenance on various electrical systems, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS), including Fire Pump ATS
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750 relays
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd) for UPS systems

Services include visual inspections, operational tests, measurements, cleaning, lubrication, calibration, and minor repairs. The contractor must also provide an Engineering Appraisal report detailing findings and recommendations.

• Services must comply with manufacturer specifications, industry standards, and federal regulations (NFPA-110, NFPA-70, NFPA-70B, NFPA-70E, NFPA 99, 29 CFR 1910, VHA Directive 1028).

• A six-month limited warranty on any repairs performed is required.

• Contractor must provide a comprehensive record of testing and inspection reports.

• Location: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling St. Aurora, CO 80045.

• Preventative maintenance shall be accomplished within one year of the awarded service contract.

• Inspections and testing are to be performed during normal business hours (7:00 AM - 3:30 PM, Monday-Friday), with exceptions for work requiring power shutdowns (after hours: 6 PM - 6 AM, Monday-Friday, or weekends).

• Contractor must provide all personnel, supervision, expertise, vehicles, tools, materials, and quality control.

• Personnel must be qualified senior staff or licensed electrical contract professionals, with specific certifications (OSHA-30, OSHA-10, NETA Certified Technicians/Field Service Engineer).

• A Site-Specific Safety Plan and Lock-Out-Tag-Out (LOTO) procedures are mandatory.

• Coordination with the Government Point of Contact (POC) is required for access, scheduling, and shutdowns (minimum two weeks' advance notice for shutdowns).

• Contractor deliverables include a proposed schedule, safety plan, technician credentials, testing equipment specifications, Preventative Maintenance Procedures, and comprehensive inspection/testing reports.

Amendment / Modification

• The Response Date and Time has been extended from April 28, 2026, at 12:00 PM to May 8, 2026, at 12:00 PM.

• This extension is to allow time for vendor questions to be answered.

• A second amendment will be issued once questions are answered, potentially including additional requested or provided attachments.

• Response Date and Time

• The deadline for proposal submissions has been extended to May 8, 2026, at 12:00 PM Mountain Time, Denver, USA.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0348) for Triennial Switchgear and Battery Testing Certification services for the Department of Veterans Affairs Eastern Colorado Healthcare System (ECHCS). The government intends to award a firm-fixed-price contract.

The core requirement is triennial testing, full maintenance, preventive maintenance, certification, and repair services for various electrical equipment, including:

• Generator Paralleling Switchgear and Control
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type and Oil Filled)
• Low Voltage Circuit Breakers
• Protective Relay Calibration
• GE Multilin 750
• Metering and Instrumentation
• Batteries for UPS systems

A final engineering appraisal report is required upon completion.

• Contract Type: Firm-fixed-price.

• Place of Performance: Department of Veterans Affairs, Eastern Colorado VA Healthcare System, Rocky Mountain Regional VAMC, 1700 N. Wheeling St., Aurora, CO 80045.

• Delivery: F.O.B Destination.

• Response Date/Time: April 28, 2026, 12:00 PM Mountain Time, Denver, USA.

• Questions Deadline: April 24, 2026, 4:00 PM Mountain Time.

• Submission Method: Email quotes only to thaddeus.gray@va.gov (4MB email limit). No hand-carried or faxed quotes accepted.

• Evaluation Factors:

  1. Technical capability or quality (most important)
  2. Price
  3. Past Performance (least important)

• Award will be made on an All or Nothing Basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• SDVOSB status must be verified and visible in the SBA Small Business Certification (SBS) database at the time of quote submission and award.

• NAICS Code: 541350 (Building Inspection Services), Size Standard: $11.5 Million.

• A site visit is highly recommended (April 23rd, 2026, 9:00 AM MT). Details provided for meeting location.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and VAAR 852.219-75 Certificate of Compliance.

• Refer to attached SOW for detailed requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for triennial testing, full maintenance, preventive maintenance, certification, and repair services for electrical systems at the Rocky Mountain Regional VA Medical Center (VAMC). The services are critical for the facility's essential functions and cover Government-Owned Paralleling Switch Gear (PSG), Automatic Throw Over (ATO), and Uninterruptible Power Supply (UPS) units.

The SOW details specific testing procedures for various electrical components, including:

• Generator Paralleling Switchgear and Control (PSG & ATO)
• Automatic & Manual Transfer Switches (ATS/MTS)
• Switchgear and Switchboard Assemblies
• Medium Voltage Vacuum Circuit Breakers
• Substation Transformers (Dry Type)
• Transformers (Oil Filled Type)
• Low Voltage Circuit Breakers (480 VAC)
• Protective Relay Calibration (Solid State/ Digital)
• GE Multilin 750
• Metering and Instrumentation
• Batteries (lead-acid and Ni-Cd' powered UPS systems)

Each section lists detailed inspection, testing, cleaning, and calibration tasks to be performed.

• The contractor must comply with manufacturer, industry, and statutory requirements.

• Specific codes and regulations to be followed include NFPA-110, NFPA-70, NFPA-70B, NFPA-70E, NFPA 99, 29 CFR 1910, and VHA Directive 1028.

• A final report including an executive summary, results, recommendations, and field data inspection sheets is required.

• The services are for the Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling St. Aurora, CO 80045.

• Testing is to be conducted on a triennial basis.

• Contractor personnel must be qualified, licensed, and certified (NETA, OSHA 10/30).

• A site-specific safety plan and PPE are required.

• Lock-Out Tag-Out (LOTO) procedures must be followed.

• Contractor must provide all labor, tools, parts, materials, and transportation.

• A 100-mile radius for contractor location is specified.

• Specific hours of work are defined, with after-hours work requiring approval.

• Temporary access badges and parking passes will be managed by VA Police.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5419, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Colorado.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits for all listed occupations, including Health & Welfare and Vacation/Holiday provisions.
• Includes specific notes and footnotes detailing applicability, special conditions (e.g., Executive Order 13706, night pay, Sunday pay, hazardous pay), and conformance procedures for unlisted classifications.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to service employees working on the contract. Bidders must ensure their proposed pricing accounts for these requirements to be compliant and competitive.