J059--Siemens Apogee/HVACR Maintenance Svcs | 691C60330

Solicitation / RFP / RFQ

This document is a solicitation for Siemens Apogee/HVACR BAS Maintenance and Support Services for the Greater Los Angeles VA Healthcare System. The contract was awarded under solicitation number 36C26226Q0233.

• Award Number: 36C26226P0767

• Award Amount: $1,600,545.00

• Award Date: 04-22-2026

• Awardee Name: ARCIS FM LLC

• Contractor's UEI: Z95MQL2KEYG3

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office Address: Department of Veterans Affairs, NCO 22 - Network Contracting, 3601 S. 6th Avenue, Tucson AZ 85723

• Contracting Office ZIP Code: 85723

• Point of Contact: Jennell Christofaro, Contracting Specialist, jennell.christofaro@va.gov

• Product Service Code: J059

• NAICS Code: 561210 (Facilities Support Services)

• Base Notice Type: Archive 30 days after the award date.

• Recovery Act Funds: No.

Amendment / Modification

This amendment modifies Solicitation 36C26226Q0233. Key changes include:

• Revision of Evaluation Factors: Section E.6, "Addendum 52.212-2 Evaluation-Commercial Products and Commercial Services," has been revised.

• Period of Performance Update: Sections B.3 (Statement of Work) and B.4 (Price/Cost Schedule) have been updated to reflect changes in the Period of Performance.

• Extension of RFQ Response Deadline: The deadline for submitting quotations has been extended.

• Section E.6 Addendum 52.212-2 Evaluation-Commercial Products and Commercial Services (See Section E.6 starting on page 3 of this Amendment).

• Sections B.3 Statement of Work and B.4 Price/Cost Schedule.

• Section E.2 Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (See Section E.2 starting on page 2 of this Amendment).

• The Hour & Date for Receipt of Offers is EXTENDED to: March 12, 2026, 12:00 PM PDT.

• Technical questions will not be accepted during this extension period.

Amendment / Modification

This amendment to Solicitation 36C26226Q0233 addresses vendor inquiries and provides clarifications regarding the Siemens Apogee System Maintenance and Operations Services.

Key clarifications include:

• System Profile/All Points Reports: The government stated these reports are "Not available."
• Sensor Calibration: Calibration is performed as required, and knowledge of the Siemens Apogee system is mandatory.
• Parts Inventory: Contractors are expected to procure necessary parts within 24 hours of a reported failure. They should also maintain stock of items with long procurement lead times.
• Onsite Staffing: A dedicated, full-time onsite technician during normal working hours (6:00 AM – 4:00 PM, Monday-Friday) is required. Additionally, 24/7 remote access for monitoring and temperature/airflow adjustments (including holidays) is necessary. The incumbent utilized 2 staff onsite plus any necessary support staff.
• COR-Directed Service Increases: System checks requested by the COR beyond minimum frequencies will be handled by onsite personnel during normal operational hours at no extra cost to the government.
• Emergency Callouts: Daily remote temperature adjustments and system monitoring are required, necessitating the availability of a technician for potential daily callouts.

This amendment clarifies requirements related to Sections B.3 and 6.k of the Statement of Work (SOW) and general vendor inquiries.

No changes to the offer receipt deadline are indicated. Bidders should incorporate these clarifications into their proposals, particularly regarding staffing, remote access, and parts procurement.

Solicitation / RFP / RFQ

This solicitation is for Preventative Maintenance and Operation Services for the Siemens Apogee/HVACR Building Automation System at the West Los Angeles Veteran Hospital. The goal is to maintain optimal performance of the HVAC system to ensure a safe patient care environment and infection control.

• Proactive updating, maintenance, and surveillance of the Siemens Apogee Building Automation System.

• Services include preventive maintenance, system testing, calibration, optimization, software/firmware updates, and database backups.

• Contractor personnel must be licensed and authorized by Siemens.

• Contractor must provide on-site preventive maintenance inspections and monthly system testing.

• Offerors must provide a Master Schedule within 30 days of award.

• Contractor must provide 24-hour off-site diagnostic services.

• Security requirements include background checks for personnel and adherence to VA information security directives.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Year plus One (1) Year Option Period (estimated 03/13/2026 – 03/12/2028).

• Estimated Contract Value: $47 Million (for informational purposes, not a guarantee).

• Offers must be submitted electronically via email by 10:00 am PST on February 10, 2026.

• Offers must be submitted in two parts: Priced Response and Non-Priced Response.

• Evaluation factors: Technical Experience and Past Performance (combined equal to pricing), and Price.

• Key deadlines: Technical questions due by 10:00 am PST, February 02, 2026.

• This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM and verified as a certified SDVOSB under NAICS 561210.

• Compliance with Limitations on Subcontracting (LOS) for services is required (50% to non-SDVOSB firms).

• Wage Determination WD 2015-5613 Revision 31 is applicable.

• No site visit will be authorized.

Pre-Solicitation Notice

This notice announces that the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 22, is seeking contractors interested in providing Siemens Apogee/HVACR Building Automation Maintenance and Operation Support Services for the Greater Los Angeles VA Healthcare System. A formal solicitation is expected to be issued on or about January 28, 2026.

Services required include maintenance and operation support for Siemens Apogee/HVACR building automation systems.

• This will be a firm-fixed-price contract.

• This is a pre-solicitation notice only; a response to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

• Telephone responses will not be accepted.

• All interested parties must respond to the future solicitation announcement.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• All SDVOSBs must be certified with the government.

• Solicitation Number: 36C26226Q0233

• NAICS Code: 561210

• Product Service Code (PSC): J059

• Place of Performance: Department of Veterans Affairs, Greater Los Angeles VA Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073.

• Response Date/Time for Solicitation: January 28, 2026, 14:00 Pacific Time, Los Angeles, USA.

• Point of Contact: Jennell Christofaro, Contract Specialist, jennell.christofaro@va.gov

Sources Sought Announcement

This is a Sources Sought Announcement for market research to identify potential sources capable of providing Siemens Apogee/HVACR Building Automation Service Contract services for the Greater Los Angeles VA Healthcare System. It is not a solicitation, and no contract award is guaranteed.

• Service: Proactive maintenance, monitoring, updating, and surveillance of the Siemens Apogee Building Automation System (BAS) for optimal HVAC system control.

• Objective: Maintain a clean, healthy, and compliant atmosphere, ensure continuous 24/7/365 operation of HVAC and BAS, maintain efficient equipment operation, and control building temperatures and air pressures.

• Tasks: Perform preventive maintenance on Apogee systems across multiple buildings, system testing, inspections, cleaning, routine repairs, and diagnostics.

• Specific Maintenance: Includes annual battery replacement, monthly panel memory and code checks, semi-annual network diagnostics, weekly failed points and override checks, weekly server error reports, semi-annual seasonal loop tuning, and resolving anomalies in Navigator.

• Software/Firmware: Furnish and install INSIGHT software updates (within 90 days of availability), install firmware updates as they become available, and update software licenses annually.

• Data Backup: Back up Insight workstation software and field panel databases semi-annually, and the Insight graphics database monthly. Restore and test within 24 hours in case of catastrophic failure.

• Off-site Services: Provide 24-hour off-site diagnostic services via modem/computer access.

• Training: Siemens will be required to provide training to technicians.

• Cabling: Maintain interconnecting control/network cable from controllers to devices and to the VA network switch.

• Factory-trained and certified Apogee Field Service Personnel with a minimum of three years' experience.

• Ability to provide all manufacturer software updates and firmware.

• Personnel must be fully qualified, competent, and trained on specific equipment per OEM procedures.

• Favorable basic security check required for personnel.

• Documentation: Company name, address, POC, phone, fax, email, Unique Entity ID, Cage Code, Tax ID Number, type of business (SDVOSB, VOSB, WOSB, small, large, etc.).

• Capability Statement: Must address the organization's qualifications and ability to perform the SOW. General statements are not acceptable.

• Registration: Must be registered in SAM.gov. Small businesses must also register in sba.gov.

• Submission Method: Email to Jennell.christofaro@va.gov, Attn: Jennell Christofaro, Contract Specialist.

• Response Date: January 15, 2026, 09:00 AM Pacific Time.

• The government is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). If responses are inadequate, an alternate set-aside or full and open competition may be considered.

• The government will not reimburse costs associated with responding to this announcement.

• This is for market research only and does not commit the government to an acquisition.