J2 Physical Security Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for an opportunity on SAM.gov. It clarifies various aspects of the solicitation, including technical requirements, submission instructions, and evaluation criteria.

• Resume Page Limitation: Resumes are excluded from the 15-page maximum for Volume 1. Associated certifications or qualification documents appended to a resume are also excluded from the 15-page count.

• Blind Submission: Company name, logo, and identifying information must not appear in Volume 1 beyond the first page. This includes document metadata.

• Dollar Threshold for References: For technical experience, each reference must have a cumulative dollar value of at least $8,500,000.00. For past performance, references are evaluated on recency, relevancy, scope, and complexity without a minimum dollar threshold.

• Key Personnel: Only three Key Personnel resumes are required: Physical Security Network Engineer, Physical Security System Administrator, and Information Security Specialist. The Program Manager role is considered an additional duty, not a separate key personnel position.

• Pricing: Offerors must submit pricing for the base period and all four option periods on the SF 1449 CLIN structure and the Surge Support Pricing Sheet.

• Facility Clearance: A Top Secret with SCI Access facility security clearance is required and must be in place at the time of proposal submission.

• Staffing Levels: The document clarifies discrepancies between Technical Exhibit A (historical/estimated quantities) and PWS/solicitation requirements for staffing levels, confirming the latter for proposal purposes.

• Clarifies ambiguities in the solicitation regarding page limitations, submission requirements, and evaluation criteria.

• Provides specific guidance on pricing, key personnel, and security clearance requirements.

• Updates or confirms due dates and submission procedures.

Solicitation / RFP / RFQ

This document is a solicitation for "J2 Physical Security Services" for SOUTHCOM HQs and AOR. The government is procuring physical security support services.

The solicitation outlines various personnel roles for physical security support, including:

• Information Security Specialist

• Declassification Specialist

• Personnel Security Specialist

• Physical Security Hardware Specialist

• Physical Security Specialist

• Physical Security Risk Management Framework Specialist

• Physical Security Network Engineer

• Physical Security System Administrator

• Physical Security SCIF Management Specialist

• Physical Security Access Control Specialist

• Physical Security Escort Specialist

• Conference Center Security Specialist

• Security Operations

• Travel and Other Direct Costs

• Contractor Manpower Reporting

• The solicitation includes a base period and multiple option periods.

• The base period is for 1 month (June 2026).

• Option periods are for 12 months each, extending through March 2031.

• The contract type is Firm Fixed Price.

• The North American Industry Classification System (NAICS) code is 561210, with a size standard of $47,000,000.00.

• The solicitation issue date is May 6, 2026.

• The offer due date is May 22, 2026, at 10:00 AM.

• Proposals are to be submitted electronically via email.

• The evaluation will be based on a competitive 8(a) Trade Off, best value source selection.

• Technical Factors (Experience, Resumes, Security Classification) combined with Past Performance are significantly more important than Price.

• Specific requirements for experience include a minimum of five (5) years of relevant service contracts similar in size, scope, and complexity, with a minimum aggregate cumulative dollar value of $8,500,000.00.

• Resumes are required for specific roles: Physical Security Network Engineer, Physical Security System Administrator, and Information Security Specialist.

• Past performance will be evaluated based on a minimum of one and a maximum of three contract references.

• This acquisition is set aside for 8(a) Small Business.

• The solicitation incorporates FAR clauses by reference, including those related to small business concerns, labor standards, and contract terms.

• DFARS clauses are also incorporated by reference, including those related to safeguarding covered defense information and reporting.

Form / Attachment / Pricing Sheet

This document provides a revised pricing list for After-Hours, Surge/Overtime Support Services related to Solicitation W91QEX-26-R-A001 for J2 Security Support Services. It details the hourly rates for various labor categories across different contract periods.

• Base Period One (9 months): Lists hourly rates for 13 labor categories, including Information Security Specialist, Declassification Specialist, and various Physical Security roles.
• Option Period One (12 months): Lists hourly rates for the same 13 labor categories.
• Option Period Two (12 months): Lists hourly rates for the same 13 labor categories.
• Base Period Three (12 months): Lists hourly rates for the same 13 labor categories.
• Base Period Four (12 months): Lists hourly rates for the same 13 labor categories.

Bidders must use this revised pricing list to determine their proposed hourly rates for surge, overtime, and after-hours support. This document is critical for developing a comprehensive and compliant proposal, as it directly impacts the cost component of the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Questionnaire" template, provided as an addendum to FAR 52.212-1. It is designed to collect feedback from clients regarding an offeror's past performance on federal, state, or local government or commercial contracts. This information is crucial for the government's evaluation of proposals in a competitive source selection process.

• Instructions for Offerors: Details on how to prepare and send the questionnaire package to up to three clients, including a sample cover letter.
• Cover Letter Template: A pre-formatted letter for offerors to send to their references, including placeholders for command letterhead, date, solicitation number, and contact information.
• Performance Assessment Questionnaire: The core of the document, to be completed by the client (respondent). It includes:
  • Rating Definitions: Clear definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence."
  • Part I: Contract Identification: Fields for the offeror to provide details about the contract being referenced.
  • Part II: Evaluation: Sections for the respondent to rate the offeror's performance in areas such as:
    • Compliance of Products, Services, Documents, and Deliverables
    • Effectiveness of Project Management
    • Timeliness of Performance
    • Effectiveness in Forecasting and Controlling Estimated Costs (for Cost Reimbursement Contracts)
    • Commitment to Customer Satisfaction
    • General Comments
  • Part III: Return Information: Instructions for returning the completed questionnaire.

Bidders must use this template to solicit past performance feedback from their clients. They need to ensure the questionnaire is sent to the correct points of contact and returned by the deadline specified in the solicitation. The quality and completeness of the information provided by references will directly impact the evaluation of the bidder's past performance, a key factor in source selection.

Solicitation / RFP / RFQ

This solicitation, W91QEX26RA001, is for "J2 Physical Security Services" and is issued by the 0410 AQ HQ CONTRACT ACC RCO MIAMI. The acquisition is set aside for 8(a) small businesses.

The solicitation details various physical security support services for SOUTHCOM HQs and AOR. Specific roles include Information Security Specialists, Declassification Specialists, Personnel Security Specialists, Physical Security Hardware Specialists, Physical Security Specialists, Physical Security Risk Management Framework Specialists, Physical Security Network Engineers, Physical Security System Administrators, Physical Security SCIF Management Specialists, Physical Security Access Control Specialists, Physical Security Escort Specialists, and Conference Center Security Specialists. The document also outlines requirements for Travel and Other Direct Costs, and Contractor Manpower Reporting.

• The contract type is not explicitly stated but implies a Firm Fixed Price arrangement for services.

• The solicitation includes base period requirements and multiple option periods.

• The period of performance for the base period begins on 01 June 2026 and ends on 30 June 2026 for item 0001 (Phase-in Period). Subsequent items have periods of performance extending through March 2027 and beyond, with option periods extending as far as March 2031.

• The solicitation incorporates by reference numerous FAR and DFARS clauses.

• Offerors are required to submit complete proposal packages electronically via email.

• Questions are due by Friday, April 24, 2026, 6:00 p.m. (EST).

• Answers will be provided as an amendment by Thursday, May 7, 2026, 5:00 p.m. (EST).

• The proposal acceptance period is 90 days.

• Evaluation will be based on a Trade Off, best value source selection process.

• Evaluation factors include:

  • Volume 1 - Technical (Experience, Resumes, Security Classification, Technical Contract Experience)
  • Volume 2 - Past Performance
  • Volume 3 - Price

• The Government will evaluate offers by adding the total price for all options to the total price for the basic requirement.

• This acquisition is set aside for 8(a) small businesses.

• Specific requirements for experience, contract references, and resume submissions are detailed.

• Offerors are cautioned about potential rejection of electronic attachments due to security protocols.

• The Government reserves the right to extend deadlines, reject offers, or cancel the solicitation.

Solicitation / RFP / RFQ

This solicitation, W91QEX26RA001, is for "J2 Physical Security Services" and is issued by the U.S. Army Contracting Command. The acquisition is set aside for 8(a) small businesses. The North American Industry Classification System (NAICS) code is 561210 with a size standard of $47,000,000.00. The offer due date is April 13, 2026, at 10:00 AM.

The solicitation details requirements for physical security support services for SOUTHCOM HQs and AOR. Specific roles include:

• Information Security Specialist

• Declassification Specialist

• Personnel Security Specialist

• Physical Security Hardware Specialist

• Physical Security Specialist

• Physical Security Risk Management Framework Specialist

• Physical Security Network Engineer

• Physical Security System Administrator

• Physical Security SCIF Management Specialist

• Physical Security Access Control Specialist

• Physical Security Escort Specialist

• Conference Center Security Specialist

• Security Operations

• The contract type is a Firm Fixed Price arrangement.

• The period of performance includes a base period and multiple option periods.

• The solicitation includes FAR clauses incorporated by reference and by full text, covering various aspects of contract performance, compliance, and payment.

• The contract includes options to extend services, with the total duration not to exceed 58 months.

• Proposals must be submitted electronically via email to Cristina Tellechea and Sherwin D. Riley by the solicitation closing date.

• Questions must be submitted in writing via email by April 24, 2026, 6:00 PM EST.

• The proposal evaluation will be based on a competitive 8(a) Trade Off, best value source selection.

• Evaluation factors include Technical Experience (minimum 5 years, $8.5M cumulative value), Resumes, Security Classification, Past Performance, and Price.

• The proposal acceptance period is 90 days.

• This acquisition is set aside for 8(a) Small Business.

• Offerors are cautioned about security protocols and potential rejection of attachments with embedded pictures.

• The Government reserves the right to extend deadlines, reject offers, or cancel the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal security services support for the United States Southern Command (USSOUTHCOM). The objective is to obtain a stable, qualified workforce and resources to enhance USSOUTHCOM's ability to achieve its national defense mission.

The contract covers a broad spectrum of non-inherently governmental security services, including administrative, personnel, physical, information, and industrial security functions. The contractor must provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services to perform these security services. The contractor must be adaptable to evolving security requirements, software, and system changes.

• Period of Performance: A base period of 10 months (including a 1-month phase-in period), followed by four (4) 12-month option periods.

• Place of Performance: HQ USSOUTHCOM, 9301 NW 33rd Street, Doral, FL 33172.

• Quality Control Plan (QCP): Contractor must develop, implement, and maintain a QCP to ensure work meets defined standards. This includes processes for deficiency identification, correction, documentation, and trend analysis.

• Personnel Security: Contractor personnel must possess active Top Secret clearances with SCI eligibility and maintain them throughout the contract. This includes background checks, drug testing, and adherence to security regulations.

• Information Security: Contractor personnel must comply with DoD Information Assurance training requirements and access control policies.

• Physical Security: Contractor is responsible for safeguarding government equipment, information, and property.

• Training: Various mandatory training requirements are outlined, including Anti-Terrorism (AT) Level I, OPSEC Awareness, Information Assurance (IA), Threat Awareness Reporting Program (TARP), SERE, and others as applicable.

• Specific Tasks: Detailed tasks are broken down into categories: Personnel Security Specialist, Information Security Specialist, Physical Security Specialist, Risk Management Framework Specialist, System Administrator, and Security Administration.

• Deliverables: Numerous deliverables are specified, including Quality Control Plans, reports (incident, personnel security, weekly activity, etc.), training completion reports, and security documentation.

• Performance is measured against specific objectives and standards outlined in Technical Exhibit B, with defined performance thresholds and surveillance methods. Failure to meet these standards may result in deductions from monthly invoices.

• Contract Type: Firm Fixed Price contract, including Other Direct Costs (ODC).

• Key Personnel: Specific roles are identified as key personnel, including Physical Security Network Engineer, Physical Security System Administrator, and Information Security Specialist.

• Contingencies: The contractor may be required to support contingency scenarios with minimal notice.

• Government Furnished Items (GFE): The government will provide certain equipment, facilities, and services.

Form / Attachment / Pricing Sheet

This document is a pricing list for After-Hours, Surge/Overtime Support for J2 Security Support Services, associated with Solicitation W91QEX-26-R-A001. It provides hourly rates for various labor categories across different contract periods.

• Labor Categories: Includes roles such as Information Security Specialist, Declassification Specialist, Personnel Security Specialist, Physical Security Hardware Specialist, Physical Security Specialist, Physical Security Risk Management Framework Specialist, Physical Security Network Engineer, Physical Security System Administrator, Physical Security SCIF Management Specialist, Physical Security Access Control Specialist, Physical Security Escort Specialist, Conference Center Security Specialist, and Security Operations.
• Contract Periods: Details rates for Base Period One (9 months), Option Period One (12 months), Option Period Two (12 months), Base Period Three (12 months), and Base Period Four (12 months).
• CLIN/SUBCLIN: Each labor category is assigned a CLIN/SUBCLIN number for each period.
• Hourly Rates: A column is provided for the hourly rate for each labor category, though the specific rates are not populated in the provided text.

This pricing list is crucial for bidders to understand the cost structure for surge or overtime security support services. Bidders will need to use this template to provide their proposed hourly rates for each specified labor category across all contract periods. This information will be a key component in the overall proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It provides the necessary security classification guidance for a contract effort, detailing the level of facility security clearance and safeguarding required for classified information. It also outlines the contractor's access to and handling of classified information.

• Clearance and Safeguarding: Specifies the required facility security clearance level (Top Secret) and safeguarding level (None).
• Specification Details: Indicates this is an original specification dated 20260401.
• Contractor Information: Identifies the prime contractor (though not explicitly named, it's implied by the form's purpose) and their Cognizant Security Office (CSO).
• Performance Location: Lists the actual performance location as HQ, US SOUTHERN COMMAND, DORAL, FL.
• Procurement Description: States the procurement is for "Security Services Support for HQs, USSOUTHCOM" and "RMF Security Services Support for HQs, USSOUTHCOM."
• Access Requirements: Details the types of classified information the contractor will require access to, including National Intelligence Information (SCI and Non-SCI), and specifies that the contractor will perform services only and have access to classified information outside the U.S. under certain conditions.
• Public Release: States that public release of government information is not authorized without specific approval.
• Security Guidance: Provides contact information for the Public Release Authority (USSOUTHCOM Information Security Branch) and guidance for applying security classification.
• Additional Security Requirements: Mentions "SEE SCI ADDENDUM" for additional requirements beyond NISPOM.
• Inspections: Notes that some elements are outside the CSO's inspection responsibility, also referencing "SEE SCI ADDENDUM."
• Government Contracting Activity (GCA) and POC: Identifies the GCA as 410th CSB-Miami Division and provides POC details.
• Certifications: Includes certifications from security officials regarding the adequacy of safeguarding classified information.

This form is crucial for bidders to understand the security requirements associated with the contract. It explicitly states the need for a Top Secret facility clearance and details the types of classified information that may be involved in performing the security services for USSOUTHCOM. Bidders must ensure they possess or can obtain the necessary security clearances and have the infrastructure to handle classified information as specified.