Z1DA-- Renovate OR for Hybrid Installation

Statement of Work (SOW)

To renovate, expand, and modernize the existing surgical operating room (OR) area on the second floor of Building 700, encompassing approximately 12,500 square feet. The project aims to create a state-of-the-art surgical environment aligned with current VHA Design Guides and standards.

• Renovate and upgrade four existing ORs to meet contemporary clinical and safety standards.

• Expand the surgical suite to include a fifth OR, specifically configured as a Hybrid OR for advanced procedures.

• Optimize workflow and operational efficiency through strategic layout design.

• Address existing deficiencies in critical systems (plumbing, mechanical, electrical, low-voltage).

• Provide temporary OR trailers as interim surgical facilities during renovation.

• Coordinate installation, setup, testing, and certification of temporary OR trailers.

• Manage support infrastructure for temporary trailers, including utility connections, pathways, and ancillary spaces.

• Renovate and upgrade adjacent support and auxiliary areas integral to surgical operations.

• The project is located at the VA Northern California Health Care System, Building 700, second floor.

• Phased construction is required to ensure continuous operations, with temporary OR trailers serving as interim facilities.

• The contractor must provide a minimum of 60 days for the relocation of second-floor surgery services to the temporary OR trailers.

• Temporary OR trailers must be fully operational and certified prior to renovation activities.

• Contractor must develop and implement a detailed phased construction plan.

• Commissioning and certification of all temporary trailer systems (HVAC, electrical, plumbing, medical gas, safety, communications) by 3rd party inspectors.

• Integration of trailers into the overall operational workflow.

• Minimal disruption to ongoing VA operations is required.

• Contracting Officer (CO): Charee Harris

• Contracting Officer's Representative (COR) / Technical Point of Contact: Patrick Wee, Healthcare Engineer

Amendment / Modification

This amendment modifies Solicitation 36C26126R0009 and includes the following key changes:

• Site Visit: A second site visit is scheduled for Wednesday, February 4, 2026, at 10:00 AM Pacific Time. Participants should meet at the flagpoles in front of Building 600.

• RFI Responses: Responses to Requests for Information (RFIs) are posted, with attachments included for some responses as detailed in an accompanying spreadsheet.

• Scope of Work Update: An updated Scope of Work dated January 27, 2026, is provided.

• New Clause: The clause 52.211-11, Liquidated Damages, is incorporated.

• Proposal Deadline Extension: The proposal due date has been extended to February 12, 2026, at 10:00 AM Pacific Time.

• Scope of Work (updated)

• Solicitation deadline

• Incorporation of clause 52.211-11

The proposal due date has been extended to February 12, 2026, at 10:00 AM Pacific Time. Bidders should ensure their proposals reflect the updated Scope of Work and acknowledge the incorporated clause.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for performing ICRAs to determine the level of infection control precautions needed.

• Activity Category: Determined by the type and scale of construction/renovation/maintenance (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas impacted by the activity and associated Points of Contact (POC).
• Patient Risk Category: Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions: Determined by matching Activity Category and Patient Risk Category (Levels I, II, III, IV).
• Required Control Measures: Details specific infection prevention and control measures for each precaution level, including cleaning, barrier construction, negative pressurization, and HVAC/water system management.
• Completion Measures: Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit: A fillable permit form for Level III and Level IV activities that must be posted at the project site.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders involved in such projects need to be aware of these requirements to ensure compliance, which may impact project planning, execution, and costs. The document outlines the necessary precautions, containment strategies, and monitoring required to minimize infection risks to patients and staff.

Questions & Answers / Clarifications

This document provides responses to 138 Requests for Information (RFIs) from potential bidders regarding the Hybrid OR renovation project and the temporary surgical trailers. It clarifies various aspects of the solicitation, scope of work, technical requirements, and submission instructions.

• Bid Submission & Evaluation: Offers must be submitted via email only (hard copies are not required). Specific subject lines are required for Technical and Price Proposals, which can be combined into one email if under 10MB. Schedule sheets may be 11x17 for legibility. For key personnel evaluation, projects greater than $20 million are considered relevant, while those less than $10 million are not. Ten years of construction experience can substitute for a degree requirement for the CQC System Manager. The Superintendent and CQC System Manager must be separate individuals. Letters of intent are only required for personnel being hired specifically for the project, not for current employees.
• Financial & Certification Requirements: The bid guarantee amount is corrected to 20% of the bid price or $3,000,000, whichever is less. AISC certification for fabricators can be waived if all QA requirements are carried out by a third-party inspector, and for erectors if they have 5+ years of experience in similar-sized projects. The General Contractor (GC) is responsible for all costs associated with materials testing and inspection services.
• Temporary Trailer Scope & Costs: Trailers will arrive fully furnished, but the GC is responsible for their delivery, setup, construction, connections (Med-gas, plumbing, power, IT), commissioning, testing, and certification, including all associated costs. Decommissioning or removal of the OR trailers is not required; the swing space and related areas will remain on site. Two separate Price Breakdown worksheets are required: one for temporary trailers and one for the 2nd-floor renovation.
• Low Voltage & Security Systems: The Low Voltage Cabling (LVC) contractor is explicitly NOT responsible for ICRA planning/classification, temporary barriers, negative air machines, or HEPA filtration; these are handled by the GC or others. LVC scope includes installing new cabling while existing active cabling is in place, then performing a patching cutover and demoing old cables (no demo/cutover for temporary trailers). LVC is to provide patch cords for both ends, installing them at the TR side. Specific Avigilon camera models and server appliances are required, with the government handling software integration and programming. Johnson Controls is the preferred vendor for programming and HVAC controls.
• Project Documentation & Logistics: The VA will provide Civil Plans and As-Built plans for the temporary surgical trailers. The Supplemental Price Breakdown (Attachment G) may be modified to reflect CSI Divisions. Final phasing plans and construction schedules are to be developed by the selected GC.

These clarifications significantly impact the understanding of the project's scope, bidder qualification requirements, financial obligations, and proposal submission instructions. Bidders should review these responses carefully to ensure compliance and accurate cost estimation.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form related to Project No. 612A4-25-004, "Renovate OR for Hybrid Installation" (Solicitation No. 36C26126R0009). It seeks specific information from potential contractors.

• Information Requested: The RFI specifically asks for a site logistics plan detailing areas for material laydown, crane setup, and contractor parking.
• Project Manager's Response: Indicates that these items were discussed during a pre-construction meeting and refers to an attached site map.
• Contact Information: Provides a "Send to" email address (charee.harris@va.gov) for responses.

This RFI is relevant to bidders as it requests critical logistical information for the "Renovate OR for Hybrid Installation" project. Understanding the requested site logistics plan and reviewing the attached site map (referenced in the RFI response) will be crucial for bidders to accurately assess site constraints and plan their approach for the project. The RFI number is 05, and the tracking number is 135.

Request for Information (RFI)

This RFI seeks clarification regarding hardware sets specified for paired door openings in the "Renovate OR for Hybrid Installation" project. Specifically, it questions discrepancies between door schedules and the intended use of paired openings.

• Sheet AE-331, door 2A-232 is scheduled for hardware set SH-3G, intended for a single door, but is a paired opening. Clarification is needed on the correct hardware set.

• Sheet AE-710T, door T1-004 is scheduled for hardware set SH-3H, intended for a single door, but is a paired opening. Clarification is needed on the correct hardware set.

• Inquiries should be sent to charee.harris@va.gov.

• The RFI was requested on 1/5/2026.

• Project Number: 612A4-25-004

• Solicitation Number: 36C26126R0009

• Drawings referenced: AE-331 & AE-710T

• Specification Section: 08 71 00

AESUS Design Group provided a response on 01/06/2026, indicating the hardware sets for both door 2A-232 and T1-004. The response lists specific hardware components for each door, including hinges, flush bolts, strikes, closers, and other items, suggesting a resolution or proposed solution to the stated problem.

Request for Information (RFI)

This RFI seeks clarification regarding Opening 2A229B for the "Renovate OR for Hybrid Installation" project. The current hardware group assigned (7B-1) is not configured for an automatic operator, but drawing A2.01 indicates a Hands-Free Wall Actuator for an Auto Operator. This RFI aims to resolve this apparent conflict and ensure proper coordination and compliance with contract documents.

• Is Opening 2A229B intended to be provided with an automatic operator?

• If an automatic operator is required, what are the correct hardware requirements and the revised hardware group applicable to this opening?

• Project Name: Renovate OR for Hybrid Installation

• Solicitation Number: 36C26126R0009

• Project Number: 612A4-25-004

• RFI Number: 0005

• Date Requested: 1/5/26

• Date: 01/08/2026

• Response: Door 2A229B will require a hand wave auto operator.

• Revised Hardware 7B-1 to include:

  • 1 Continuous Hinge HG315 AS
  • 1 Push Plate 73C
  • 1 Pull Plate 110x70B
  • 1 Armor Plate K1050 35" high SA CSK
  • 1 Wall Stop 401
  • 2 Edge Guard 310B
  • 1 Door Operator & Actuators by Section 08 71 13

• Contractor: Strategic Industry

• Address: 170 Professional Center Dr. Suit A, Rohnert Park, CA, 94928

• Phone: (559) 419-9481 Ext. 212

• Email: Jrogers@strategicindustry.us

• Send RFI responses to: charee.harris@va.gov

Request for Information (RFI) / Clarification

This RFI addresses a discrepancy identified during the bid process for the Mather project Bathroom/Laundry Accessories. The contractor noted that certain listed items do not appear in the drawings, and there is a labeling inconsistency for Toilet Tissue Dispensers on drawing sheet AE-322 (labeled B6 in the layout plan vs. B5 in the mounting diagram).

• Confirmation requested on whether items without specified quantities are not required.

• Clarification sought regarding the labeling discrepancy for Toilet Tissue Dispensers.

• Foot Operated Soap Dispenser (no tag provided, but required per detail SK3/AE-311)

• Grab Bar 12" (E1) - not required

• Grab Bar 18" (E2) - not required

• Grab Bar 24" (E3) - not required

• Grab Bar 36" (E4) - not required

• 31 X 31 - NON-SLIP FINISH (E14) - not required

• Knee-operated soap dispensers are required at all Scrub Sinks (P6980) per detail SK3 on AE-322.

• Toilet Tissue Dispenser B6 will be the same as B5 (Surface Mounted, equipment list A5200, VA provided, contractor installed).

This RFI seeks to clarify requirements and resolve discrepancies before proposal submission. The response aims to confirm quantities and correct labeling to ensure accurate bidding.

Form / Attachment / Pricing Sheet

This document is an "Overall Electrical Floor Plan" for the "Hybrid Temporary Trailers" project. It details the proposed electrical layout and routing.

• Shows proposed conduit routes, including coordination with existing roof-mounted utilities.
• Indicates locations of existing fire alarm termination cabinets.
• Depicts electrical equipment and routing down to electrical rooms.
• Includes a scale of 1" = 20'-0".

This plan is crucial for bidders to understand the existing and proposed electrical infrastructure for the temporary trailers. It will inform the scope of work, material requirements, and installation methods for any electrical components related to this project.

Amendment / Modification

This amendment (0002) to solicitation number 36C26126R0009 extends the proposal due date. The new deadline for proposal submission is February 5, 2026, at 10:00 AM Pacific time.

The section of the solicitation specifying the proposal due date is modified. All other terms and conditions of the original solicitation remain unchanged.

Bidders are granted additional time to prepare and submit their proposals, specifically until the new due date, to allow for further Request for Information (RFI) responses.

Other / Unclassified

This document is a Site Visit Log for Solicitation/Contract/Task Order No. 36C26126R0009, related to the project "OR Hybrid Renovation Mather". It records the attendance of individuals from various companies who participated in a site visit on December 11, 2025, with a proposal due date/bid opening date of January 15, 2025. The log includes the printed name, company name, and area code/phone number for each attendee.

This log indicates which companies and individuals attended the site visit. This information may be relevant to potential bidders as it shows industry interest and potential competitors or collaborators who have direct knowledge of the project site. The presence of specific companies might also suggest the types of services or expertise being sought for the renovation.

Other / Unclassified

This document is an image file (IMG_E5226.JPG) depicting a storage area containing medical supplies. The supplies appear to be sterile, individually wrapped items, likely for surgical or medical procedures. Shelving units and cabinets are visible, organized with various packaged goods.

This image may be relevant to bidders if the opportunity involves the supply, management, or storage of medical equipment and consumables. It provides a visual context for the type and quantity of items that might be handled or procured, potentially informing proposals related to logistics, inventory management, or medical supply chain services.

Other / Unclassified

This document is an image of a hallway in what appears to be a medical facility, possibly a hospital operating room area. It shows sinks, doors labeled with room numbers (e.g., '3', 'OR 3'), medical equipment, and whiteboards with notes and schedules. The image does not contain any solicitation, SOW, PWS, amendment, or Q&A information.

This image is likely an attachment to a SAM.gov opportunity record, possibly for context related to the physical environment where services might be performed or equipment might be installed. However, it does not provide specific requirements, deadlines, or details relevant to bidding on an opportunity.

Amendment / Modification

This amendment modifies solicitation 36C26126R0009.

• The Request for Information (RFI) closing date has been extended to January 15, 2026, at 10:00 AM Pacific Time.

• The proposal due date has been extended to January 29, 2026, at 10:00 AM Pacific Time.

• The site visit sign-in sheets and a video of the interior OR space have been posted.

• Proposal due date

• RFI closing date

• The proposal due date and RFI closing date are extended as noted above. Bidders should acknowledge receipt of this amendment.

• Additional documents (Site Visit Log, OR Interior Video) are now available.

Other / Unclassified

This document is an image of a surgical operating room. It displays overhead lighting fixtures, surgical lights on articulated arms, medical monitors, and various pieces of medical equipment on rolling carts. The image appears to be a general view of the room's setup.

This image does not contain specific solicitation details, requirements, or contractual information. It is likely an illustrative image or a photograph of a facility related to a broader opportunity, but it does not provide actionable information for bidders to prepare a response.

Other / Unclassified

This document is an image file (IMG_5252.JPG) of what appears to be a medical supply storage area or laboratory. It shows shelves stocked with various medical supplies, equipment, and what looks like a computer workstation. The image does not contain any text or information directly relevant to a government procurement opportunity.

This document is not a solicitation, SOW, PWS, amendment, Q&A, or form. It is an image that does not provide actionable information for bidders to assess or respond to a government opportunity. Therefore, it has no direct relevance to bidders.

Other / Unclassified

This document is an image of a surgical operating room. It displays medical equipment such as an operating table, monitors, surgical lights, and a Stryker medical device.

This image may be relevant to an opportunity if it pertains to the procurement, installation, or maintenance of surgical equipment, operating room setup, or related medical technology services. It provides a visual context for the type of environment and equipment involved in potential contracts.

Other / Unclassified

This document is an image of an operating room setup. It displays various medical equipment including surgical lights, monitors, an operating table, and a Stryker medical device. A person in surgical attire is also visible.

This image does not contain specific solicitation details, requirements, or deadlines. It serves as a visual representation of a potential work environment or the type of equipment that may be involved in an opportunity. Bidders should refer to other attached documents for specific requirements and details related to the opportunity.

Other / Unclassified

This document is an image file (IMG_5250.JPG) depicting a medical supply storage area. It shows shelves stocked with various medical supplies in blue bins, a refrigerator unit, a trash receptacle, and medical equipment on a mobile stand. The image appears to be a photograph of a physical space rather than a formal document with procurement-related information.

As this is an image of a supply room and not a solicitation, SOW, amendment, or other procurement document, it has no direct relevance to bidders in terms of requirements, deadlines, or submission instructions. It does not contain information that would help a bidder understand or respond to an opportunity.

Other / Unclassified

This document is an image of a surgical operating room. It displays various medical equipment, including surgical lights, monitors, a patient monitor (BD Alaris PCU), medical carts with supplies, and waste receptacles. A perioperative checklist is visible on the wall.

This image does not contain specific procurement details, requirements, or instructions relevant to bidders for a SAM.gov opportunity. It serves as a visual representation of a typical operating room environment, which may be contextually relevant to opportunities related to medical equipment, facility outfitting, or healthcare services, but it does not provide actionable information for proposal development.

Form / Attachment / Pricing Sheet

This document appears to be a visual inventory or checklist for surgical supplies and equipment within an operating room (OR 4). It lists various medical items, likely for use during surgical procedures.

• Surgical Supplies: Lists items such as "RAYTEX," "LAPS," "SUTURES," "HYPOS," "BLADES," "B-TIPS," "PADS," and "UMB-TA." It also includes specific instrument names like "KITTNER," "WECKS," "NOIDS," "HOOKS," "LOOPS," "BOOTS," and "TOURINV."
• Location Indicator: "OR 4" is clearly marked, indicating the specific operating room this list pertains to.
• Visual Inventory: The image shows a whiteboard with this list, along with a surgical table, medical supply cabinets, and surgical lights, providing context for the items listed.

This document, while not a solicitation or SOW, provides insight into the types of medical supplies and equipment that may be required for an opportunity related to surgical services or medical supply provision. Bidders can use this to understand the specific needs and terminology used in a surgical setting, potentially informing their product offerings or service capabilities.

Other / Unclassified

This document is an image of a medical facility room, likely an operating room or a related support area. It shows medical equipment such as an adjustable examination table, a large monitor displaying what appears to be a schedule or status board, a computer workstation, and various medical supplies. There are also administrative items visible, including a whiteboard with notes, a calendar, and a key/tag holder.

This image does not contain specific solicitation details, requirements, or contractual information. It serves as a visual representation of the environment where services might be performed or equipment might be used. Bidders may find this useful for understanding the physical context of the opportunity, but it does not provide actionable information for proposal preparation.

Other / Unclassified

This document is an image of a medical treatment room, likely a clinic or hospital bay. It depicts medical equipment such as examination chairs, monitors (Philips brand visible), IV poles, a portable oxygen tank, and a medical waste bin. The room also contains workstations with computers, privacy curtains, and signage indicating "ENTERING EAST SMOKE ZONE" and "DO NOT BLOCK THIS DOOR".

This image may be relevant to bidders if the opportunity involves the procurement, installation, maintenance, or renovation of medical facilities or equipment. It provides a visual context for the type of environment and equipment that may be involved in the opportunity.

Other / Unclassified

This document is an image of a hospital hallway, likely a pre-operative care area, as indicated by the sign "2A208 Pre-Op 1". It shows medical equipment such as a computer monitor displaying what appears to be patient or lab data, a telephone, medical carts, and a nurse in blue scrubs interacting with equipment. There are also signs for "EMERGENCY" and "LAB TEST PICK UP".

This image does not contain specific solicitation details, SOW, PWS, amendments, or Q&A. Its relevance to a SAM.gov opportunity is unclear without further context. It may serve as a visual aid for an opportunity related to medical facility operations, equipment, or services, but it does not provide actionable information for bidders.

Other / Unclassified

This document is an image file (IMG_5260.JPG) of what appears to be a nursing station or medical supply area within a healthcare facility. It shows medical equipment, supplies, a computer monitor displaying what looks like patient data or a schedule, a clock, and office supplies. The image does not contain any solicitation, SOW, PWS, amendment, or Q&A information.

This document is not directly relevant to a SAM.gov opportunity as it does not contain procurement-related information. It is an image of a physical space and does not provide details about goods or services being procured, requirements, deadlines, or evaluation criteria.

Other / Unclassified

This document is an image of a hallway with two doors. One door is labeled "ROOM A" and appears to lead to a storage area. The other door is labeled "MOOR A". To the left of the "ROOM A" door, there is a sign indicating "ROBOT SUPPLIES" with a room number "2A2:5". A robotic surgical system is partially visible on the left side of the image.

This image provides visual context for a potential opportunity related to robotic surgical systems or medical supplies. It may indicate the physical location or type of equipment involved in the opportunity, which could be relevant for bidders assessing their capability to perform work or supply materials in such an environment.

Statement of Work (SOW) / Specifications

This document details specifications for the renovation of an Operating Room (OR) area for a Hybrid Installation at the Mather VA Facility, Northern California Health Care System. The project includes comprehensive renovations of approximately 12,500 sq ft on the second floor of Building 700, incorporating a Hybrid OR suite and temporary OR trailers.

• General Requirements: Covers project schedules, submittals, safety, quality control, testing, environmental controls, waste management, sustainable construction, and commissioning.

• Technical Divisions: Detailed specifications for existing conditions, concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, equipment (patient lift, OR diffuser), furnishings, special construction (seismic restraint, radiation protection), fire suppression, plumbing, HVAC, electrical, communications, and electronic safety and security.

• System Integration: Includes requirements for Public Address (PA), Intercommunications (IC), Nurse Call and Code Blue, Electronic Safety and Security (ESS), Physical Access Control (PACS), Intrusion Detection (IDS), Video Surveillance (VASS), Fire Detection and Alarm (FDA), and Emergency Call Systems.

• Compliance: Adherence to VHA Master Specifications, VA Design Guides, industry standards (ASTM, ANSI, NFPA, OSHA, NEC, UL, FCC, FIPS, JCAHO), and VA-specific guidelines.

• Quality: Strict Quality Control (CQC) and Quality Assurance (QA) procedures, including submittals, inspections, and testing.

• Sustainability: Environmental protection plans, minimum 50% construction waste diversion, and use of bio-based and recycled content materials.

• Safety: Mandatory safety protocols (APP, AHAs), OSHA training, TB screening, and fire safety measures.

• System Performance: Specific minimum performance parameters for audio levels, data rates, and alarm response times. Continuous operation with backup power provisions (e.g., 30-min UPS for Nurse Call, 96-hr battery for IDS).

• Testing & Commissioning: Multi-stage testing (pre-functional, contractor, functional performance, acceptance) for all systems. Verification of equipment installation and integrated system performance.

• Place: Mather VA Facility, Northern California Health Care System, Building 700, second floor, including temporary OR trailers and designated Telecommunications Rooms, Nurse Stations, and Security Control Rooms.

• Period: Minimum two-year warranty required for all materials, equipment, and installation, including firmware/software upgrades. Specific project schedules to be developed by the contractor.

• Contractor Responsibilities: Site preparation, furnishing labor and materials, performing work per drawings and specifications.

• Personnel: Compliance with VA security program, obtaining VA ID badges, English proficiency. Technicians must be OEM-certified for communication and security systems. Mandatory seasonal influenza vaccination and TB testing for personnel in patient care areas.

• Submittals: Extensive submittals required, including shop drawings, product data, samples, certifications, manuals, as-built documents, and spare parts lists.

• Training: Comprehensive training for VA personnel on system operation and maintenance.

• Warranty: One-year warranty from final acceptance, with specific provisions for emergency systems. Defined response times for warranty trouble calls (routine: 1 working day; emergency: 4 hours).

Solicitation / RFP / RFQ

This solicitation is for the renovation, expansion, and modernization of the existing operating room (OR) area on the second floor of Building 700 at the VA Northern California Health Care System. The project aims to create a state-of-the-art surgical environment, including architectural, structural, mechanical, plumbing, electrical, and low-voltage systems, aligned with VHA Design Guides and standards. The estimated magnitude of this construction project is between $10,000,000.00 and $20,000,000.00.

• Renovation and upgrade of four existing ORs.

• Expansion to include a fifth OR configured as a Hybrid OR suite.

• Optimization of workflow and operational efficiency.

• Phased construction to minimize disruption to ongoing VA operations.

• Addressing existing condition deficiencies in critical systems.

• Installation of temporary OR trailers to serve as interim surgical facilities.

• Integration of temporary OR trailers with necessary support infrastructure.

• Specific brand name or equal items required: Fortress stainless steel wall systems, SLD Technology Modular Ceiling Systems, Johnson Controls programming and controls, Secutron Fire Alarm System, HID PIV Card Reader System, and relocation of a Swiss Log Pneumatic Tube system.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: 500 calendar days.

• Bonds: Bid bonds, payment bonds, and performance bonds are required.

• Proposal Submission: Technical and price proposals are required.

• Offer Due Date: January 15, 2026, at 10:00 A.M. Pacific Time.

• Questions Due Date: January 6, 2025, at 10:00 AM Pacific Time.

• Evaluation: Tradeoff source selection procedures will be used, with technical/management approach being the most important factor, followed by past performance, and then cost/price.

• Site Visit: An organized site visit is scheduled for December 11, 2025, at 10:00 AM Pacific Time.

• This acquisition is set aside 100% for certified/verifiable Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM).

• SDVOSB firms must be Certified Veteran Eligibility (CVE) verified.

• Offerors are strongly encouraged to attend the pre-proposal conference and site visit.

Form / Attachment / Pricing Sheet

This document is an attachment for evaluating the key personnel proposed by offerors for the "Renovation OR for Hybrid Installation" opportunity (Contract No. 612A4-25-004). It serves as a template for bidders to provide detailed information about their proposed key personnel.

Offerors must provide the following information for each of the five key personnel roles (Elevator Design Project Manager, Elevator Project Superintendent, Elevator Project Engineer, Elevator Safety Officer, and Elevator QC Manager):

• Offeror's Name
• Key Personnel's Name
• Proposed Assignment to this Project
• Name of Firm, Position held, Dates of Employment
• Number of Years with other Firms, Position held, dates of employment
• Educational Background (Year, Degree, Specialization, University)
• Professional Registration (Year, State, Discipline)
• Training Courses Completed (e.g., COE construction quality management, Safety)
• Familiarity with Safety Compliance and Sustainability
• A list of up to five projects completed by the key personnel within the past six years, including:
  • Contract No.
  • Title
  • Contract Amount
  • Contract Start/Completion Date
  • Role in Project (PM, Sup, QC, Safety)
  • Description of Work

Offerors must clearly indicate the number of years of Project Manager and Project Superintendent experience, ensuring it is not combined with other roles.

This attachment is critical for bidders to demonstrate that their proposed key personnel meet the experience and qualification requirements for the opportunity. Failure to provide complete and accurate information as outlined in this form may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) related to Solicitation No. 36C26126R0009 for the "Renovate OR for Hybrid Installation" project (Project No. 612A4-25-004). It is used to request specific information or clarify problems related to the project.

• Contractor Name, Address, Phone and Email: Fields for contractor contact information.
• Send to: charee.harris@va.gov
• RFI Details: Project Number, RFI Number, Project Name, Date Requested, Solicitation Number, Reference, Drawing, Specification Section, Tracking Number, Amendment Number, VA Project Engineer/Manager, Date.
• Description of Problem or Information Being Requested: A section for the government to detail the specific information or problem they need addressed.
• Project Manager’s Response: A section for the government's response to the RFI.

This RFI serves as a mechanism for potential bidders to receive or provide clarification on the "Renovate OR for Hybrid Installation" project. Bidders should review the specific questions or information requested by the government to understand potential project details or requirements. The response email address indicates where RFI-related communications should be directed.

Form / Attachment / Pricing Sheet

This document outlines the requirements for contractor certification regarding their Safety & Environmental Record and Experience Modification Rate (EMR) to be eligible for consideration and award. It details the specific criteria related to OSHA and EPA violations, as well as EMR thresholds.

• Safety & Environmental Record: Contractors must self-certify on company letterhead that they have had no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA violation(s), and no EPA violations in the past three years.
• EMR Requirement: Contractors must have an Experience Modification Rate (EMR) of equal to or less than 1.0. Information regarding the current EMR must be submitted on the insurance carrier's letterhead.
• Explanation for High EMR: If an Offeror's EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and the anticipated date for reduction to 1.0 or below must be submitted.
• Data Submission: The document includes sections for reporting the number of serious, willful, or repeat violations from OSHA and EPA within the last 3 years, along with space for explanations. It also requires the company's current EMR, supported by a signed letter from the insurance carrier.

This attachment is critical for bidders to determine their eligibility for the opportunity. Failure to meet the specified safety and environmental record criteria, including the EMR threshold, may disqualify a contractor. Bidders must gather and submit the required documentation accurately and on time as part of their offer.

Form / Attachment / Pricing Sheet

This document, "Attachment D - Construction Experience Project Data Sheet - Offeror," is a form to be completed by offerors. It is used to provide supporting project information for Factor 2, Experience, as part of a solicitation response. Offerors are instructed to submit information for no less than three (3) and no more than five (5) projects that are relevant to the solicitation's project description parameters.

• Project Identification: Allows for checking one of five project numbers.
• Offeror Information: Name of the firm performing the work.
• Work Performed As: Specifies if the work was performed as Prime Contractor, Subcontractor, Joint Venture, or Other.
• Subcontractor Details: If applicable, requires the name of the prime contractor.
• Relationship to Offeror: If the performing firm differs from the offeror, this section clarifies the relationship (e.g., Joint Venture Partner, Subsidiary).
• Meaningful Involvement: Requires an explanation of how the firm will be meaningfully involved in the contract's performance.
• Construction Contract Details: Includes Contract/Project Number, Title, Location, Award Date, Completion Date, Delivery/Task Order Number, Award Amount, and Final Price.
• Type of Contract: Options include Design-Build and Design-Bid-Build.
• Customer Information: Name, Point of Contact, Phone Number, and Email Address of the customer.
• Project Description: Includes type of work (New Construction, Renovation, Repair) and a detailed description of the project and its relevancy to the RFP requirements.
• Design-Build Specifics: If Design-Build, requires a description of the design effort.
• Self-Performed Work: Requires the percentage of work self-performed and a detailed description of that work.

This form is critical for bidders to demonstrate their relevant construction experience. Accurate and complete submission of this data sheet is essential for the government to evaluate an offeror's qualifications and past performance as required by the solicitation's Factor 2, Experience. The information provided directly impacts the evaluation of an offeror's ability to successfully perform the contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback on a contractor's performance for the "OR Hybrid Renovation" opportunity (RFP/RFQ 36C26126R009) at the VA Northern California Healthcare System. The information provided by respondents will be used by the Government to evaluate offerors' past performance.

• Instructions for Respondents: Details on how to complete and submit the questionnaire, including required information about the contractor, contract, and project. Respondents must include their name, title, organization, contact information, contractor's name, point of contact, contract number, award date, completion date, contract value, and type of award.
• Rating Scale: A detailed scale (Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, Neutral/Not Applicable) with definitions for evaluating performance elements.
• Questionnaire Sections: The questionnaire covers seven areas: Quality, Schedule/Timeliness of Performance, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Submission Deadline: Questionnaires must be completed and returned by July 10, 2025, at 10:00 am Pacific Time.
• Submission Method: E-mail responses to charee.harris@va.gov with the RFP/RFQ number in the subject line.

This questionnaire is crucial for potential bidders as it outlines the specific criteria and performance aspects the government will use to assess past performance. Bidders should understand these evaluation areas to prepare their own past performance references and to ensure their subcontractors and partners are aware of these requirements. The deadline for submission is a critical date for those providing feedback.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Supplemental Price Breakdown.xlsx," is a pricing schedule for the "36C26126R0009 Renovate OR for Hybrid Installation" opportunity. It provides a detailed breakdown of costs associated with various project components, intended for bidders to use in formulating their proposals.

The pricing schedule categorizes costs into:

• Material
• Labor
• Total

It further breaks down these costs by construction and project management categories, including:

• General Requirements (Project Manager, Superintendent/Safety, Quality Control Manager, Temporary Facilities, Laborer, Mobilization)
• Foundations
• Superstructure
• Exterior Enclosures
• Roofing
• Interior Construction
• Stairs
• Interior Finishes
• Plumbing
• Heating, Ventilation & Air Conditioning (HVAC)
• Fire Protection
• Electrical
• Communications
• Equipment
• Furnishings
• Selective Building Demolition
• Site Preparation
• Site Improvements

Additional sections include:

• Sub Total
• Overhead
• Profit
• Bonds and Insurance
• TOTAL

Bidders must use this attachment to provide a detailed and comprehensive pricing proposal that aligns with the specified categories and project requirements. The breakdown will likely be a critical component of the proposal evaluation process, ensuring that all costs are accounted for and presented in a standardized format.

Drawings / Plans & Forms / Attachments / Pricing Sheets

This document comprises two main parts: detailed architectural and engineering drawings for the "Renovate OR Area for Hybrid Installation (Building 700)" project at the VA Northern California Health Care System, and specific site preparation requirements for Philips medical imaging equipment (Azurion 7 C20 FlexArm) intended for the Hybrid OR.

• Architectural: Floor plans, demolition, life safety, partition details.

• Structural: Framing plans and details.

• Mechanical: HVAC and piping demolition/new work, details, seismic considerations.

• Plumbing: Water, waste, medical gas plans and details.

• Electrical: Power, lighting, one-line diagrams, panel schedules.

• Telecommunications: Network, nurse call, access control, video integration.

• Fire Alarm: System plans and details.

• ICRA: Infection control requirements.

• Finishes: Schedules and plans for paint, flooring, casework, etc.

• Doors & Glazing: Schedules and details.

• Equipment: Schedules for medical equipment, furniture, fixtures.

• Controls: HVAC and medical gas sequences.

• General Site Prep: Requirements for walls, floors, ceilings, doors, windows, electrical, HVAC, plumbing, and dust control.

• Electrical: 3-phase, 480 VAC power, 100 kVA branch circuit, 80A breakers, conductor sizing.

• Equipment Specs: Dimensions, weight, heat dissipation for cabinets and units.

• Support: Floor, wall, ceiling support details including anchorage and seismic.

• Network: Connectivity requirements (IPsec, hostname, MAC, ports).

• Readiness Checklist: For contractors and staff.

These documents are critical for bidders. The drawings provide the comprehensive scope of the renovation, detailing existing conditions, new construction, and specific trade requirements. The Philips equipment specifications outline precise site preparation, electrical, structural, and network infrastructure needs. Bidders must integrate these detailed requirements into their proposals and execution plans to ensure compliance, avoid rework, and meet project timelines. Accurate bidding necessitates a thorough understanding of both the renovation scope and the specific demands of the advanced medical imaging equipment.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the "Temporary Surgical Trailers" project at the Mather Campus of the VA Northern California Health Care System. It includes site plans, demolition plans, floor plans, reflected ceiling plans, roof plans, exterior wall sections, various details, structural plans, mechanical, plumbing, electrical, and fire alarm system layouts, as well as trailer vendor shop drawings.

• Architectural Drawings (AE Series): Site plans, demolition plans, floor plans, reflected ceiling plans, roof plans, exterior wall sections, and detailed construction elements.
• Structural Drawings (S Series): Foundation and floor framing plans, roof framing plans, and detailed foundation and framing elements.
• Mechanical Drawings (M Series): Mechanical legend and abbreviations, HVAC plans for trailers, and roof plans.
• Plumbing Drawings (P Series): Plumbing site plans, trailer floor plans, roof plans, and fire plans.
• Electrical Drawings (EP/EL Series): Electrical general information, overall floor plans, enlarged electrical plans, site plans, details, mounting heights, one-line diagrams, panel schedules, and lighting plans.
• Fire Alarm Drawings (FA Series): Fire alarm general information, plans, and details.
• Trailer Vendor Shop Drawings (V-T Series): Specific details for the temporary trailers, including floor plans, sections, plumbing, electrical, and overall assembly.
• Details Sheets (AE-700T, AE-701T, AE-702T, AE-703T, AE-704T, S4.1T, S4.2T, S5.1T): Provide specific construction details for various components and assemblies.
• Fire Rated Assemblies Sheets (AE9.50, AE9.51, AE9.55): Detail fire-rated wall and ceiling assemblies.

These drawings are critical for bidders to understand the full scope of work, including site preparation, demolition, construction of temporary structures, and the integration of all building systems (structural, mechanical, electrical, plumbing, fire alarm). They provide the detailed specifications required for accurate bidding and execution of the project. Bidders must review all relevant drawing sets to fully comprehend the project requirements.

Other / Unclassified

This document is a "General Decision" from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for various construction trades in California. It specifies rates for building, heavy (including dredging), and highway construction types across numerous counties.

This document is crucial for bidders on federal construction projects in California. It outlines the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act and related Executive Orders. Bidders must consult this document to ensure their cost proposals accurately reflect labor costs and to comply with federal wage laws.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION." It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract. This certification is a mandatory part of the offer submission.

• Services Contract Limitation: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Specific exclusions for other direct costs apply.
• General Construction Contract Limitation: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractor Limitation: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Good Faith Clause: Details potential penalties for awarded SDVOSB/VOSB contractors found not to have acted in good faith.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance at any time during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Fields: The certification form requires the offeror to insert their name, certify compliance, and provide signee's printed name, title, signature, date, and company name/address.

This document is critical for bidders to understand the subcontracting requirements specific to the contract type (services, general construction, or special trade construction). Failure to complete, sign, and return this certification with the offer will render the bid ineligible for award. Bidders must ensure they can comply with these limitations and be prepared to provide evidence of compliance if requested by the VA.