Z1DA--Upgrade Campus Electrical Systems. Project No. 610A4-23-101.

Amendment / Modification

This amendment (0001) to solicitation 36C25026B0006 makes the following changes:

• Corrects the bid due date and time as specified in Item 11.

• Reminds bidders that award will be evaluated without discussion, per FAR 52.214-19.

• Adds Attachment I: Pre-bid site visit sign-in log and tour map.

• Adds Attachment II: Notes from the pre-bid site visit.

• Item 11 (Receipt of Offers) is updated to extend the hour and date for receipt of offers to 02-12-2026 10:00 AM EST.

• Attachment I and Attachment II are newly added.

• The deadline for submitting offers has been extended to 02-12-2026 10:00 AM EST.

• Bidders should review the new attachments for information related to the pre-bid site visit.

Amendment / Modification

This document is Attach I - Amendment 0001, which is a site visit sign-in sheet. It indicates that this document will be shared publicly and posted to SAM.gov as an amendment to the solicitation for the "Upgrade Campus Electrical System at VA NIHCS Fort Wayne # 610A4-23-101" (Solicitation # 36C2502680006).

This amendment serves as a record of attendees for a site visit that occurred on 1/7/2026.

This document does not appear to modify proposal deadlines, requirements, or evaluation factors. It primarily serves as documentation of attendance at a site visit.

Amendment / Modification

This document provides additional comments made during a site visit related to Solicitation 36C25026B0006 Amendment 0001. Key points include:

• No project-specific questions will be answered on-site.
• The RFI due date is 1/20/26 (subject to amendment).
• The bid opening is scheduled for 2/12/26 (subject to amendment).
• All communication regarding RFIs should be directed to Brian Rosciszewski.
• Vendors are instructed to include bid deducts per the bid schedule.
• Information on adjacent projects is provided, including renovation timelines for the Basement, 3W, and Specialty Care areas, and a planned boiler replacement.
• The south side of building 1 is likely to be used for laydown and connex storage, with existing connexes to be removed.
• The exact location for laydown/storage will be determined by the COR.
• All utility outages require a two-week notice.
• All fire wall penetrations must be recorded and corrected.
• The Specialty Care Building switch gear for building 16 is not yet installed but is expected to be by the time of award.

This document provides clarifications and updates relevant to the solicitation, particularly regarding timelines, communication protocols, and site conditions.

Potential bidders should note the updated RFI due date and bid opening date, both subject to amendment. They should also incorporate information about adjacent projects and site conditions into their proposals, including bid deducts.

Forms / Attachments / Pricing Sheets

This document is a "Wage Determination" attachment, specifically "Attach IX - Wage Determination - Allen County 12.5.25.txt". It provides the prevailing wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federal or federally funded construction projects within specified counties in Indiana. This information is crucial for bidders to accurately estimate labor costs and ensure compliance with labor standards.

• Applicable Counties: Lists numerous counties in Indiana, including Adams, Allen, Bartholomew, Benton, Blackford, Boone, Carroll, Cass, Clinton, DeKalb, Delaware, Fountain, Fulton, Grant, Hamilton, Hancock, Hendricks, Howard, Huntington, Jay, Johnson, Madison, Marion, Miami, Monroe, Montgomery, Morgan, Noble, Shelby, Steuben, Tippecanoe, Tipton, Wabash, Warren, Wells, and Whitley.
• Construction Type: Primarily for "Building" construction, excluding single-family homes and apartments up to four stories.
• Wage Rates and Fringes: Details specific hourly wage rates and fringe benefits for various trades (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Engineer, Ironworker, Laborer, Painter, Plasterer, Plumber, Roofer, Sheet Metal Worker, Sprinkler Fitter, Teamster/Truck Driver).
• Executive Order Compliance: Notes requirements related to Executive Orders 14026 and 13658 regarding minimum wage rates for federal contractors.
• Modification History: Lists numerous modification dates for the General Decision.

Bidders must use this wage determination to calculate labor costs accurately when preparing their proposals. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. It helps determine the minimum compensation required for various trades working on the project, directly impacting the overall bid price and project feasibility.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This completed attachment must be included with the bid; failure to do so will result in rejection and ineligibility for award.

• Offeror's Name: Must match the legal name registered in SAM.gov.

• Printed Name and Title of Signee: The name and job title of the person signing.

• Signature: Must be from an authorized individual.

• Date: Must be no later than the offer due date.

• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.

• Mandatory Inclusion: This form is required with your bid. Missing or incomplete submissions will lead to disqualification.

• Subcontracting Limitations: The form specifies subcontracting limits based on the contract type:

  • Services: No more than 50% paid to non-certified SDVOSB/VOSB firms.
  • General Construction: No more than 85% paid to non-certified SDVOSB/VOSB firms.
  • Special Trade Construction: No more than 75% paid to non-certified SDVOSB/VOSB firms.

• Certification: By signing, the offeror acknowledges the accuracy of the certification and potential penalties for false statements.

• Cooperation: Offerors agree to provide documents to VA to verify compliance.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Campus Electrical System" at the VA Northern Indiana Healthcare System in Fort Wayne, IN. The project involves demolishing Building 16 and its existing electrical equipment and generators, and constructing a 6,600 SF addition to Building 1 to house new campus electrical distribution equipment. This includes three 600 kW generators, electrical switchgear, automatic transfer switches, and three new substations.

• Demolition of Building 16 and associated electrical equipment.

• Construction of a 6,600 SF addition to Building 1.

• Installation of three 600 kW standby generators.

• Installation of new campus electrical distribution system, including switchgear, automatic transfer switches, and substations.

• Compliance with all Federal, State, and local laws and regulations regarding safety and health.

• Adherence to environmental management systems.

• Use of domestic or designated country construction materials, with specific exceptions.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• Period of Performance: 30 calendar days for commencement after notice to proceed, and 1,460 calendar days for completion.

• NAICS Code: 236220 with a size standard of $45 million.

• Proposal Submission Deadline: February 12, 2025, 10:00 AM EST.

• Submission Method: Email only to the contract specialist listed in block 8 of SF 1442. Physical documents will not be accepted.

• Bid Opening: Virtual, one hour after the bid submission deadline.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but will consider proposal submissions.

• Key Deadlines: Site visit scheduled for January 7, 2026, 11:00 AM ET. Request for Information (RFI) deadline is January 20, 2026, 3:00 PM ET.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Bidders must be VA-certified SDVOSBs and listed in the SBA certification database at the time of bid submission and prior to award.

• A Pre-Bid Site Visit is scheduled.

• Bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $30,000 and $150,000 respectively.

• Contractors must be registered in the System for Award Management (SAM.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a new electrical service upgrade for the Northern Indiana VA Healthcare System campus in Fort Wayne, Indiana, including the installation of new campus electrical distribution equipment and standby generators.

• Addition to Building 1 (6,600 sq ft) to house new electrical distribution equipment and generators.

• Installation of three (3) new 600 kW standby generators with associated automatic transfer switches (ATSs) and three (3) new unit substations.

• Demolition of Building 16 and removal of existing electrical equipment and generators.

• Removal of underground fuel storage tank west of Building 16.

• Integration of new electrical systems with existing infrastructure.

• Installation of new interior lighting fixtures, doors, and painted surfaces.

• Fire suppression system extension to the new addition.

• Plumbing for roof trench drain and storm piping.

• Mechanical system modifications including removal and relocation of existing HVAC components and installation of new systems for switchgear and generator rooms.

• Electrical system upgrades including new switchgear, transformers, panelboards, and wiring devices.

• Installation of an energy monitoring and control system for ATSs and generators.

• Expansion of existing paging system.

• Installation of new access control, surveillance cameras, and fire alarm systems.

• Energy conservation maximization.

• Noise and construction impact limitation for patients and staff, with utility shutdowns scheduled after hours and on weekends.

• Compliance with VA Design Manual for HVAC and lighting levels.

• Compliance with applicable codes and standards (IBC 2021, NFPA codes, OSHA, ASME, IEEE, ANSI, NEMA).

• Specific performance metrics for fire suppression system based on hazard levels (Light, Ordinary Group 1, Extra Hazard Group 1).

• Noise criterion (NC)40 in patient rooms from generator exhaust.

• Project Location: Fort Wayne, Indiana.

• Construction phases include partial demolition of Building 16, followed by new system installation, and final demolition of Building 16.

• Healthcare occupancy considerations for Building 1.

• Seismic design considerations.

• Hazardous abatement based on the most recent report.

• Accessibility compliance with current ABA code.

• Lightning protection system installation.

• Data infrastructure to comply with OIT standards.

• Power Company coordination for utility service (Indiana Michigan Power/AEP), including an allowance for Aid-to-Construction charges.

Form / Attachment / Pricing Sheet

This document, Appendix A: Architectural BOD, appears to be an attachment to a solicitation, likely providing detailed specifications or requirements related to architectural aspects of the "UPGRADE CAMPUS ELECTRICAL SYSTEMS" project.

• The document includes information on "SOUNDBLOX" acoustical masonry units, detailing their specifications, scope of use, material properties, sizes, installation guidelines, painting, fire endurance, and code acceptance.
• It also presents detailed technical data, including concrete masonry wall properties, steel reinforcement properties, and out-of-plane resisting moment and shear values for various "SOUNDBLOX" unit types (RSC/RF, Q).
• Additionally, it contains specifications for "VERSA-LOK" retaining wall systems, including dimensions and weights for different unit types (24" Deep Unit, Half Block Unit, Top Unit).

This attachment provides critical technical specifications for materials and systems that may be required for the "UPGRADE CAMPUS ELECTRICAL SYSTEMS" project. Bidders must review these details to understand the specific product requirements, performance standards, and installation considerations for acoustical masonry and retaining wall systems. This information is essential for accurate proposal development, material selection, and cost estimation.

Form / Attachment / Pricing Sheet

This document, "Attach III - Appendix B.pdf", contains structural calculations, specifically focusing on dead and live loads, and wind loading analysis for the "UPGRADE CAMPUS ELECTRICAL SYSTEMS Ft. Wayne, IN" opportunity.

• Dead and Live Loads: Details dead loads for the roof (roofing, framing, insulation, equipment, etc.) and live loads for the roof and catwalks. It also specifies the ground snow load.
• Wind Loading Analysis: This section provides a comprehensive analysis of wind loads on the main wind-force resisting system, as well as on roof components and cladding, and wall components and cladding. It includes input data such as wind speed, building classification, exposure category, and dimensions, along with resulting parameters and coefficients.
• Seismic Base Shear: Calculations for seismic base shear are included, determining site coefficients, spectral response accelerations, and seismic design category.
• Joist and Deck Selection: Standard load tables for open web steel joists are provided, along with deck selection criteria for PLB™ or B FORMLOK™ decks.
• Anchor Design: Calculations for exterior column base plates are presented, including anchor design parameters and results.

This document provides critical structural design parameters and calculations that underpin the physical requirements of the opportunity. Bidders can use this information to understand the structural integrity requirements, material specifications (e.g., steel grades, concrete strength), and load considerations (wind, seismic, dead, live) that will influence their approach to bidding and execution. It highlights the specific standards and codes used (e.g., ASCE 7-16, IBC 2018) which are essential for compliance.

Form / Attachment / Pricing Sheet

This document, "Attach IV - Appendix C.pdf", contains HVAC calculations and product data. It serves as an appendix to the main solicitation, providing detailed technical information related to the heating, ventilation, and air conditioning systems.

• HVAC Sizing Summaries: Detailed summaries for various air systems (e.g., Heating Only Z02, Package RTU) including system loads, zone heat balance loads, and psychrometric data for both cooling and heating conditions.
• Product Data: Cut sheets and specifications for specific HVAC components, including Greenheck AER-24 Sidewall Direct Drive Fans and Price RL/RM/RH Rectangular Silencers, detailing their performance data, dimensions, and options.
• Fuel Oil Transfer Pump Set Specifications: Information on automatic fuel oil transfer pump sets, including their application, construction, specifications, and performance data.
• Unit Heater Performance Data: Detailed performance data for Modine unit heaters (steam and hot water), including conversion tables, mounting heights, and dimensional data for various models and configurations.
• Generator Room HVAC Calculations: Calculations related to generator room HVAC, including fuel consumption, airflow, and heat rejection data.

This appendix provides critical technical details for potential bidders to understand the scope and complexity of the HVAC systems involved in the opportunity. It allows vendors to assess their capability to meet specific performance requirements, select appropriate equipment, and accurately price their proposals. The detailed calculations and product specifications are essential for bidders to develop compliant and competitive bids.

Form / Attachment / Pricing Sheet

This document, "Appendix D - Electrical Calculations," contains detailed electrical calculations, including equipment duty reports and momentary reports. It serves as a technical appendix to support the "Upgrade Campus Electrical Systems" project.

• Equipment Duty Report: Lists various electrical equipment, their ratings, and calculated duties, highlighting any "VIOLATION" or "Warning" statuses.
• HV Momentary Report & LV Momentary Report: Provides detailed fault current calculations and branch contributions for both high voltage (HV) and low voltage (LV) systems, indicating "VIOLATION" or "Warning" statuses.
• Electrical Load Data: Summarizes present and future electrical load projections for various building areas and additions, including calculated demand loads and projected total kW.

This appendix provides critical technical data for bidders to understand the existing electrical system's capacity, potential limitations (indicated by violations/warnings), and future load requirements. This information is essential for developing accurate proposals and ensuring compliance with the project's electrical system design and upgrade specifications.

Form / Attachment / Pricing Sheet

This document, "Attach VI - Drawings Combined," provides comprehensive architectural and engineering drawings for the "Upgrade Campus Electrical Systems" project at the VA Northern Indiana Health Care System, Fort Wayne Campus. It details existing conditions, demolition scope, and new installations for electrical, mechanical, and plumbing systems.

• General Notes & Sheet Index: Outlines project requirements and lists all drawings by discipline.
• Site & Civil Work: Includes grading, utilities, and sediment control plans.
• Structural Details: Covers foundations, framing, and connections.
• Architectural Plans: Depicts demolition, floor plans, elevations, and sections.
• Electrical Systems: Detailed plans for demolition and new work, including single-line diagrams for various voltage levels (12,470V, 120/208V, 277/480V), floor plans, riser diagrams, site plans (underground utilities, temporary power, phasing), and specific construction details.
• Mechanical & Plumbing Systems: Includes demolition and new work plans for basement, first floor, roof, and section views.
• Electrical Schedules: Detailed breakdowns of panelboards, distribution panels, unit substations, and motors.
• Equipment Schedules: Lists for fans, pumps, tanks, air devices, HVAC units, and fault current schedules.
• Legends & Abbreviations: Provides definitions for symbols and abbreviations used throughout the drawings.
• Photographs: Images of existing electrical room conditions.
• Infection Control Risk Assessment (ICRA) & Life Safety Plans: Specific plans related to these critical areas.

These drawings are essential for bidders to accurately assess the project scope, understand existing infrastructure, plan for demolition, and detail new installations. They provide the necessary technical specifications for electrical, mechanical, and plumbing systems, crucial for precise bidding and successful project execution.

Other / Unclassified

This document is VHA Directive 1192.01, titled "SEASONAL INFLUENZA VACCINATION PROGRAM FOR VHA HEALTH CARE PERSONNEL." It establishes policy and provides guidance for a mandatory seasonal influenza vaccination program for Health Care Personnel (HCP) within the Veterans Health Administration (VHA).

This directive mandates annual influenza vaccination for all VHA HCP. Those who decline vaccination must obtain a medical or religious exemption and are required to wear a face mask. Compliance is a condition of employment, and violations may result in disciplinary action. The document outlines responsibilities for various VHA offices and personnel in implementing and monitoring the program, and includes procedures for notification, vaccination, exemptions, and documentation. It also specifies that contracting officers must ensure flu vaccination requirements are included in HCP contracts. This information is critical for any contractor or individual working within VHA facilities who falls under the definition of Health Care Personnel.