Z1DA--Upgrade Campus Electrical Systems. Project No. 610A4-23-101.

Amendment / Modification

This amendment (0004) modifies solicitation 36C25026B0006, originally dated 12-12-2025.

Key changes include:

• Clarification on Amendment 0003: Item 11 of Amendment 0003, regarding the acknowledgment of receipt, is amended. Bidders must complete items 8 and 15 and return one copy.

• Response to RFI Richards: The response to question 8 in Attachment VI (RFI Richards) is updated. It changes from "Not Answered" to: "The program is called Building Maintenance System (BMS) Havel services the system and program."

• Item 11 (acknowledgment of amendment receipt)

• Attachment VI (RFI Richards) - specifically, the response to question 8.

• Bidders must acknowledge receipt of this amendment by completing items 8 and 15 and returning one copy.

• The clarification regarding the "Building Maintenance System (BMS)" may impact bidder understanding of the project scope.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders regarding the "Upgrade Campus Electrical System" project (Solicitation # 36C25026B0006) and the Government's responses. It clarifies various aspects of the project requirements, specifications, and administrative procedures.

• Personnel Roles: The Superintendent and SSHO may be the same individual. The Superintendent cannot be the QC, and the CQC System Manager cannot share duties with the SSHO or Superintendent.
• Parking: Contractors and sub-contractors will park in lot F or within the construction zone (to be determined at NTP).
• Tax Exemption: Indiana allows for tax exemption, and the VA will provide the necessary paperwork to the awardee.
• Fire Alarm & Access Control: Information regarding incumbent providers for Simplex systems and Lenel access control is provided. The Simplex system is being replaced by Edwards ETS4.
• HVAC Controls: The preselected HVAC Control System Integrator service company was not answered.
• Temporary Facilities: The VA will confirm laydown areas after award; a staging area on AE201 is available.
• Fuel for Generators: The GC provides all fuel for temporary generators; remaining fuel may be transferred to VA tanks upon removal.
• Excavation & Shoring: Contractors must determine and provide engineered temporary shoring for new building excavation adjacent to existing Building 1.
• Roofing & Wall Systems: Specific guidance is provided for EPDM roofing thickness (reinforced 60 mil) and attachment details for CMU walls and metal wall panels.
• Specifications: Clarifications and updates are provided for various specifications, including Finishes (096000), Thin Brick Finish (F-1), Insulated Metal Wall Panels (F-2), Structural Steel Framing (05 12 00), and Special Inspections (01 45 35). Some referenced specifications will be issued via addendum or can be omitted.
• Mock-ups & Off-Hours Work: Mock-ups will be standalone and outside the project. Some off-hours work will be necessary for tasks like cut-overs.
• Firestopping: Technicians must be certified by their company to install firestopping; a third-party installer is not required.
• Demolition: Additional demolition drawings for Building 16 are needed, as current drawings are insufficient for pricing its removal.

This Q&A document provides critical clarifications that bidders must consider when preparing their proposals. It affects understanding of project scope, material requirements, personnel qualifications, and administrative procedures. The Government noted that responses to some demolition drawing requests were posted as an attachment to amendment #3.

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C25026B0006, dated December 12, 2025. It provides responses to seven (7) Requests for Information (RFIs).

This amendment does not explicitly state which sections of the original solicitation are affected, but it includes responses to RFIs and associated attachments.

While not explicitly stated, RFIs typically seek clarification on requirements, specifications, or submission procedures. Offerors should review the provided RFI responses and attachments to understand any potential impact on their proposals, including any changes to requirements or submission details. The amendment does not indicate a change to the offer receipt deadline.

Questions & Answers / Clarifications

This document is a Request for Information (RFI) regarding the "Upgrade Campus Electrical System" project (Project Number: 610A4-23-101) for the VA Northern Indiana Healthcare System. It seeks clarification on specific project details from potential bidders.

• Geotechnical Report: A geotechnical report was available at the time of design and used for the structural engineering design. Any updated reports will be provided by the Geotechnical Engineer of Record.
• Sheet Pile Wall Elevation: The elevations for the top of the sheet pile wall are detailed on sheet CG101.
• Helical Pile Length: Final bid lengths for helical piles will be determined by the Geotechnical Engineer and the specialty contractor based on soil conditions, installation criteria, and required capacities. The structural design was based on available geotechnical information and assumed maximum wall height.

Responses to RFIs will be answered by amendment(s) issued to SAM.gov or via email. This specific RFI's responses were posted as amendment no. three to the solicitation.

Questions & Answers / Clarifications

This document is a Request for Information (RFI) from Powergen Controls to the Department of Veterans Affairs regarding the acceptable UL listing for switchboards for the "Upgrade Campus Electrical System" project at the VA Northern Indiana Healthcare System.

• Question: Powergen Controls requests confirmation that UL 891 compartmentalized switchboards are acceptable for the substations and paralleling switchboards, stating they can be designed to meet all specified functional, performance, protection, monitoring, and safety requirements, including compliance with NFPA 70, NFPA 70E, and VA standards.
• Government Response: UL 891 is NOT permitted. Contractors must comply with the specifications. This response was posted with amendment no. three to the original solicitation.

The government's response clarifies that UL 891 switchboards are not acceptable, and bidders must adhere to the original specifications. This clarification is officially communicated via amendment no. three to the solicitation.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders and the government's responses regarding the "Upgrade Campus Electrical System" project at the VA Northern Indiana Healthcare System.

• Commissioning Scope: All work under the contract is subject to commissioning. Specific test and startup requirements are detailed in component specifications, and a draft commissioning plan provides the framework.
• Factory Witness Tests: The VA has the option to witness factory testing of switchgear, requiring 30 days' advance notice. Typically, a single event is anticipated unless initial tests fail.
• Existing Systems: Manufacturers for existing camera (AXIS IP, Exacq-Vision VMS), card access (Lenel), and PA/Mass Notification (C2G speakers, Edwards) systems are identified. Current vendors for service/installation include Williams Electronics and Convergint.
• IT Infrastructure: Specific manufacturers for backbone cable, CAT6A, racks, cabinets, and PDUs are referenced in IT Standards attachments.
• Electrical Components: Transformer KVAs and voltages are on the single-line diagram. Panelboard/switchboard status (new/existing/demo) is indicated on drawings. Existing Automatic Transfer Switches (ATS) must be retrofitted for integration into the ECMS.
• Project Management Software: Procore is accepted as the primary submittal and data tracking tool. Primavera P6 is acceptable for schedule submission and updates.
• COVID-19 & Health Protocols: Contractors must report positive COVID-19 tests. All contractors require a valid TB test on file prior to starting work. 90-day screening is not explicitly required unless specified in 01 35 26 1.13.
• Schedule & Deadlines: Award is anticipated approximately 30 days after bid opening. The VA has 10 business days to respond to RFIs and 15 business days for submittal reviews.
• Revit Model: The 3D Revit Design model will be provided in native format upon the contractor signing a waiver of liability release.
• Work Hours: The majority of work will occur during normal duty hours, with some off-shift work required for cutovers.
• Commissioning Agent: The VA has hired a third-party commissioning agent; the GC must coordinate and provide designated staff.
• Temporary Facilities: No on-site office space is available; contractors must supply their own trailers, storage, and fencing. Temporary restroom facilities are also required.
• Fire Watch: A fire watch is expected during service interruptions; VA Police will provide coverage during off-hours.
• Qualifications: The government will consider candidates with extensive relevant experience and CQM-C certification in lieu of a formal degree. QC Manager candidates with relevant experience may also be considered if formal education differs.
• Hazardous Materials: Asbestos and lead removal are required. Reports are available in the design bid documents.
• Excavation Classification: Only the VA or Geotechnical engineer can change excavation classification.
• Wage Determination: The wage determination was updated on 1/30/2026 and posted to amendment #2. Awardees are responsible for the wage determination as of the bid opening date.

This RFI clarifies numerous technical, administrative, and logistical aspects of the solicitation, providing essential details for bidders to refine their proposals and understand project execution requirements. Several attachments and specifications are referenced for further detail.

Amendment / Modification

This amendment (0002) to solicitation 36C25026B0006 extends the offer receipt deadline and provides additional information for bidders.

• The hour and date for receipt of Offers is extended to February 20, 2026, 10:00 AM EST.

• The following documents are attached:

  • Revised Wage Determination dated 1-30-2026
  • Geotechnical Data Report & Important Notice to Bidders About Pile Depth
  • Generator & ATS Information
  • IT Standards, Data Closet Example, and PA Information

• Responses to RFIs are expected via amendment around 2/9/2026.

• The virtual public bid opening will occur one hour after the new time specified in block 11.

• The deadline for submitting offers has been extended.

• Bidders should review the newly attached documents and information regarding RFI responses.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for Indiana, specifically for Building Construction projects (excluding single-family homes and apartments up to four stories). It provides prevailing wage rates and fringe benefits for various construction trades across numerous Indiana counties. This information is crucial for contractors to understand labor costs when bidding on federal or federally-funded construction projects subject to Davis-Bacon Act requirements.

• Effective Dates: The document includes modification dates, with the latest being January 30, 2026.
• Geographic Scope: Covers 37 counties in Indiana.
• Construction Type: Building Construction.
• Trade Classifications: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver) with corresponding hourly wage rates and fringe benefits.
• County-Specific Rates: Wage rates and fringe benefits vary by trade and are detailed for specific counties or groups of counties.
• Executive Orders: Includes notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), which may apply to federal contracts.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document helps bidders determine if their labor cost structure aligns with the federal requirements for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Geotechnical Engineering Report that provides findings from subsurface exploration and geotechnical engineering services. It offers recommendations for earthwork, foundation design and construction, floor slab design, seismic considerations, lateral earth pressures, pavement design, and retaining walls for the "610A4-23-101 Upgrade Campus Electrical Systems" project.

• Project Description: Details two building additions (electrical and emergency power generators) and boiler replacement at the Veterans Affairs Medical Center.
• Site Conditions: Describes existing topography, geology, and improvements.
• Geotechnical Characterization: Outlines subsurface soil conditions, including fill, upper cohesionless, upper cohesive, and outwash layers.
• Recommendations: Provides specific guidance on:
  • Earthwork: Site preparation, existing fill management, fill material types, and compaction requirements.
  • Excavation: Anticipated excavation depths and considerations for shoring/underpinning.
  • Foundations: Design parameters for shallow foundations, mat foundations, and retaining walls, including bearing pressures, settlement estimates, and embedment depths.
  • Floor Slabs: Design parameters and construction considerations.
  • Lateral Earth Pressures: Design parameters for retaining walls.
  • Pavements: Subgrade support recommendations and pavement design considerations.
• Attachments: Includes exploration and testing procedures, site location and exploration plans, exploration results (boring logs, grain size distribution, unconfined compressive strength), and supporting information (general notes, unified soil classification).

This report is crucial for bidders to understand the subsurface conditions and the geotechnical requirements for the project. It informs decisions regarding site preparation, excavation, foundation design, material selection, and potential risks associated with soil stability and groundwater. The detailed recommendations will directly impact construction methods, material specifications, and overall project planning and execution.

Form / Attachment / Pricing Sheet

This document provides specific guidance for bidders regarding the anticipated depth of piles for bidding purposes. It clarifies how contractors should account for helical anchor lengths in their bids.

• Basis of Bid: For bidding purposes, a bulwark installed length of 25 feet per horizontal helical anchor may be used.
• Bidder Range: Contractors can anticipate a range of 20 to 35 feet and include a unit price per additional linear foot beyond the 25-foot base.
• Disclaimer: The stated helical anchor length/depth is for estimating and bidding purposes ONLY and is NOT a design value.
• Final Design Responsibility: The final helical anchor length, configuration, and termination criteria (including installation torque, proof testing, corrosion protection, and predrilling) will be determined by the specialty helical pile/anchor engineer, in coordination with the Project Geotechnical Engineer of Record, based on the project geotechnical report.
• Engineer Roles: The Structural Engineer of Record does not establish final helical anchor length or depth and is not responsible for contractor means and methods, installation criteria, or subsurface conditions.

This notice is crucial for bidders to accurately prepare their bids. It establishes a standardized basis for estimating the length of helical anchors, allowing for competitive pricing while clarifying that the final design will be determined by engineers based on geotechnical data. Bidders must include unit pricing for lengths beyond the 25-foot base to account for potential variations.

Form / Attachment / Pricing Sheet

This document provides details on existing generator equipment in use at the VA NIHCS Ft Wayne Campus. It serves as an informational attachment, likely to inform bidders about current infrastructure related to power generation.

• Generator #1: Boiler Plant, CATERPILLAR, 3306PC, SR4, 211 KW, 265 KVA, 240/480V, 636/318A. Operation for 24 hours: 336 gallons. Full load fuel flow: 14 GPH. Typical operating load: 90 AMPS. Installation Date: 1982. Liter displacement per cylinder: 10.5.
• Generator #2: Bldg. 16, CATERPILLAR, 3406 DI, SR4, 260 KW, 325 KVA, 120/208V, 902A. Operation for 24 hours: 408 gallons. Full load fuel flow: 17 GPH. Typical operating load: 430 AMPS. Installation Date: 1982. Liter displacement per cylinder: 14.6.
• Generator #3: Bldg. 16, KATOLIGHT, RG6125H, D375FRJ4, 375 KW, 469 KVA, 277/480V, 564A. Operation for 24 hours: 603 gallons. Full load fuel flow: 25.1 GPH. Typical operating load: 250 AMPS. Installation Date: 4/6/2004. Liter displacement per cylinder: 12.5.
• Generator #4 (portable): Outside Loading Dock, CATERPILLAR, CAT C13, XQ425, 340 KW, 425 KVA, 120-600V, 600A. Full load fuel flow: 23.1 GPH @ 100%, 12.7 GPH @ 50%. Installation Date: 1/24/2022. Fuel Tank Size: 520 gallons.

This information is crucial for bidders to understand the existing power generation capabilities and potential requirements for maintenance, replacement, or integration of new systems. It provides specifications on the current generators, including their brand, model, capacity, fuel consumption, and installation dates.

Form / Attachment / Pricing Sheet

This document lists the locations and specifications of Automatic Transfer Switches (ATS) relevant to the opportunity. It serves as an informational attachment to help bidders understand the existing infrastructure.

• ATS Identification: Each ATS is numbered sequentially (ATS #1 through ATS #14, ATS #FP).
• Manufacturer: Lists the manufacturer of each ATS (e.g., ASCO, CUMMINS, MSTR CNTRL SYSTEMS).
• Model #: Provides the specific model number for each ATS.
• AMPS: Indicates the amperage rating of the ATS.
• Voltage: Specifies the voltage of the ATS (e.g., 120/208, 277/480).
• Serial #: Lists the serial number for each ATS.
• Location: Details the physical location of each ATS within the facility, often including a room or zone number (e.g., 42-1-F, 104-2-F, 41-1-F).

This information is crucial for bidders to assess the scope of work, potential integration challenges, and the existing electrical infrastructure. It may inform proposals related to electrical systems, maintenance, or upgrades.

Form / Attachment / Pricing Sheet

This document provides visual examples of a data closet under construction, illustrating the current state before UPS installation. It also specifies the use of a 4-post rack system.

• Images of data closet construction.
• Confirmation that UPS units have not yet been installed.
• Specification of a 4-post rack.
• Reference to a separate attachment, "IT standards ver 3.0 21Aug20", for detailed specifications.

This attachment serves as a visual aid and provides context for the physical environment related to the opportunity. Bidders should note the current construction status and the type of rack system used. For detailed technical requirements, bidders must refer to the "IT standards ver 3.0 21Aug20" document.

Form / Attachment / Pricing Sheet

This document, "Infrastructure Standard for Telecommunications Spaces Version 3.0," serves as a comprehensive guide for the Department of Veterans Affairs (VA) facility Information Technology (IT) support infrastructure. It defines the technical requirements for maintaining optimal reliability and efficiency within VA facilities and computing centers.

• Scope: Applies to all aspects of IT support infrastructure at all VA owned, operated, and leased spaces, including planning, design, construction, sustainment, modernization, and administration.
• IT Support Infrastructure Definition: Encompasses all passive telecommunications and IT equipment, and supporting physical space and equipment, including:
  • Copper and fiber cabling (Information Transport Systems - ITS)
  • IT equipment and systems (servers, storage, network switching, etc.)
  • Telecommunications spaces (TRs, entrance rooms, data centers, etc.)
  • Telecommunications equipment and systems (LAN, telephone, cable TV, physical security IT systems, etc.)
  • Physical infrastructure equipment and systems supporting active equipment operations (power distribution, environmental conditioning, monitoring, grounding, etc.)
• Administration: Outlines procedures for implementation, requests for variance, and requests for changes to the standards.
• Standards Overview: Details specifications, guidelines, and recommendations for infrastructure and administration.
• IT Support Space Classification: Defines four types of IT support spaces: Core Data Centers (CDC), Mission Support Centers (MSC), Campus Support Centers (CSC), and Network Support Centers (NSC).
• Planned Redundancy Levels: Specifies minimum system redundancy levels for physical plants and infrastructure systems supporting enterprise data centers, aligned with ANSI/TIA-942-B ratings.
• Infrastructure Standards: Covers architectural standards, space design, electrical power and grounding, mechanical and environmental conditioning, telecommunications standards (cabling, fiber optics, etc.), administration standards (labeling, management), and monitoring.
• Appendices: Includes a Request for Variance form and OIT Design Guide Templates.

This document is crucial for any vendor involved in designing, building, or maintaining telecommunications infrastructure within VA facilities. It outlines the specific technical requirements, standards, and best practices that must be adhered to, ensuring that all IT support infrastructure meets VA's criteria for reliability, efficiency, and security. Understanding these standards is essential for developing compliant proposals and delivering successful projects.

Form / Attachment / Pricing Sheet

This document provides detailed specifications and purchasing information for a C2G Drop-In Ceiling Speaker, specifically designed for K-12 classrooms. It outlines the product's features, technical specifications, and available warranty options.

• Product Name: C2G Drop-In Ceiling Speaker - 2x2 - 70V - Plenum Rated
• Key Features: Plenum-rated, 2x2 drop-in design, 70/25 Volt, TAA Compliant, suitable for K-12 classrooms.
• Technical Specifications: Includes details on wattage taps (0.5, 1.0, 2.0, 4.0 watts), dispersion angle (100 degrees), and mounting in standard drop-ceiling frames.
• Pricing: Advertised price of $174.99 (originally $313.99).
• Availability: In stock with estimated delivery dates.
• Warranty Options: Includes a 3-year standard product protection plan for consumer electronics.

This document is relevant for bidders who may be considering opportunities involving audio systems for educational facilities. It provides specific product details, pricing, and warranty information that could be used in proposal development or for understanding the technical requirements of related opportunities.

Amendment / Modification

This amendment (0001) to solicitation 36C25026B0006 makes the following changes:

• Corrects the bid due date and time as specified in Item 11.

• Reminds bidders that award will be evaluated without discussion, per FAR 52.214-19.

• Adds Attachment I: Pre-bid site visit sign-in log and tour map.

• Adds Attachment II: Notes from the pre-bid site visit.

• Item 11 (Receipt of Offers) is updated to extend the hour and date for receipt of offers to 02-12-2026 10:00 AM EST.

• Attachment I and Attachment II are newly added.

• The deadline for submitting offers has been extended to 02-12-2026 10:00 AM EST.

• Bidders should review the new attachments for information related to the pre-bid site visit.

Amendment / Modification

This document is Attach I - Amendment 0001, which is a site visit sign-in sheet. It indicates that this document will be shared publicly and posted to SAM.gov as an amendment to the solicitation for the "Upgrade Campus Electrical System at VA NIHCS Fort Wayne # 610A4-23-101" (Solicitation # 36C2502680006).

This amendment serves as a record of attendees for a site visit that occurred on 1/7/2026.

This document does not appear to modify proposal deadlines, requirements, or evaluation factors. It primarily serves as documentation of attendance at a site visit.

Amendment / Modification

This document provides additional comments made during a site visit related to Solicitation 36C25026B0006 Amendment 0001. Key points include:

• No project-specific questions will be answered on-site.
• The RFI due date is 1/20/26 (subject to amendment).
• The bid opening is scheduled for 2/12/26 (subject to amendment).
• All communication regarding RFIs should be directed to Brian Rosciszewski.
• Vendors are instructed to include bid deducts per the bid schedule.
• Information on adjacent projects is provided, including renovation timelines for the Basement, 3W, and Specialty Care areas, and a planned boiler replacement.
• The south side of building 1 is likely to be used for laydown and connex storage, with existing connexes to be removed.
• The exact location for laydown/storage will be determined by the COR.
• All utility outages require a two-week notice.
• All fire wall penetrations must be recorded and corrected.
• The Specialty Care Building switch gear for building 16 is not yet installed but is expected to be by the time of award.

This document provides clarifications and updates relevant to the solicitation, particularly regarding timelines, communication protocols, and site conditions.

Potential bidders should note the updated RFI due date and bid opening date, both subject to amendment. They should also incorporate information about adjacent projects and site conditions into their proposals, including bid deducts.

Forms / Attachments / Pricing Sheets

This document is a "Wage Determination" attachment, specifically "Attach IX - Wage Determination - Allen County 12.5.25.txt". It provides the prevailing wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federal or federally funded construction projects within specified counties in Indiana. This information is crucial for bidders to accurately estimate labor costs and ensure compliance with labor standards.

• Applicable Counties: Lists numerous counties in Indiana, including Adams, Allen, Bartholomew, Benton, Blackford, Boone, Carroll, Cass, Clinton, DeKalb, Delaware, Fountain, Fulton, Grant, Hamilton, Hancock, Hendricks, Howard, Huntington, Jay, Johnson, Madison, Marion, Miami, Monroe, Montgomery, Morgan, Noble, Shelby, Steuben, Tippecanoe, Tipton, Wabash, Warren, Wells, and Whitley.
• Construction Type: Primarily for "Building" construction, excluding single-family homes and apartments up to four stories.
• Wage Rates and Fringes: Details specific hourly wage rates and fringe benefits for various trades (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Engineer, Ironworker, Laborer, Painter, Plasterer, Plumber, Roofer, Sheet Metal Worker, Sprinkler Fitter, Teamster/Truck Driver).
• Executive Order Compliance: Notes requirements related to Executive Orders 14026 and 13658 regarding minimum wage rates for federal contractors.
• Modification History: Lists numerous modification dates for the General Decision.

Bidders must use this wage determination to calculate labor costs accurately when preparing their proposals. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. It helps determine the minimum compensation required for various trades working on the project, directly impacting the overall bid price and project feasibility.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This completed attachment must be included with the bid; failure to do so will result in rejection and ineligibility for award.

• Offeror's Name: Must match the legal name registered in SAM.gov.

• Printed Name and Title of Signee: The name and job title of the person signing.

• Signature: Must be from an authorized individual.

• Date: Must be no later than the offer due date.

• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.

• Mandatory Inclusion: This form is required with your bid. Missing or incomplete submissions will lead to disqualification.

• Subcontracting Limitations: The form specifies subcontracting limits based on the contract type:

  • Services: No more than 50% paid to non-certified SDVOSB/VOSB firms.
  • General Construction: No more than 85% paid to non-certified SDVOSB/VOSB firms.
  • Special Trade Construction: No more than 75% paid to non-certified SDVOSB/VOSB firms.

• Certification: By signing, the offeror acknowledges the accuracy of the certification and potential penalties for false statements.

• Cooperation: Offerors agree to provide documents to VA to verify compliance.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Campus Electrical System" at the VA Northern Indiana Healthcare System in Fort Wayne, IN. The project involves demolishing Building 16 and its existing electrical equipment and generators, and constructing a 6,600 SF addition to Building 1 to house new campus electrical distribution equipment. This includes three 600 kW generators, electrical switchgear, automatic transfer switches, and three new substations.

• Demolition of Building 16 and associated electrical equipment.

• Construction of a 6,600 SF addition to Building 1.

• Installation of three 600 kW standby generators.

• Installation of new campus electrical distribution system, including switchgear, automatic transfer switches, and substations.

• Compliance with all Federal, State, and local laws and regulations regarding safety and health.

• Adherence to environmental management systems.

• Use of domestic or designated country construction materials, with specific exceptions.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• Period of Performance: 30 calendar days for commencement after notice to proceed, and 1,460 calendar days for completion.

• NAICS Code: 236220 with a size standard of $45 million.

• Proposal Submission Deadline: February 12, 2025, 10:00 AM EST.

• Submission Method: Email only to the contract specialist listed in block 8 of SF 1442. Physical documents will not be accepted.

• Bid Opening: Virtual, one hour after the bid submission deadline.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but will consider proposal submissions.

• Key Deadlines: Site visit scheduled for January 7, 2026, 11:00 AM ET. Request for Information (RFI) deadline is January 20, 2026, 3:00 PM ET.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Bidders must be VA-certified SDVOSBs and listed in the SBA certification database at the time of bid submission and prior to award.

• A Pre-Bid Site Visit is scheduled.

• Bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $30,000 and $150,000 respectively.

• Contractors must be registered in the System for Award Management (SAM.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a new electrical service upgrade for the Northern Indiana VA Healthcare System campus in Fort Wayne, Indiana, including the installation of new campus electrical distribution equipment and standby generators.

• Addition to Building 1 (6,600 sq ft) to house new electrical distribution equipment and generators.

• Installation of three (3) new 600 kW standby generators with associated automatic transfer switches (ATSs) and three (3) new unit substations.

• Demolition of Building 16 and removal of existing electrical equipment and generators.

• Removal of underground fuel storage tank west of Building 16.

• Integration of new electrical systems with existing infrastructure.

• Installation of new interior lighting fixtures, doors, and painted surfaces.

• Fire suppression system extension to the new addition.

• Plumbing for roof trench drain and storm piping.

• Mechanical system modifications including removal and relocation of existing HVAC components and installation of new systems for switchgear and generator rooms.

• Electrical system upgrades including new switchgear, transformers, panelboards, and wiring devices.

• Installation of an energy monitoring and control system for ATSs and generators.

• Expansion of existing paging system.

• Installation of new access control, surveillance cameras, and fire alarm systems.

• Energy conservation maximization.

• Noise and construction impact limitation for patients and staff, with utility shutdowns scheduled after hours and on weekends.

• Compliance with VA Design Manual for HVAC and lighting levels.

• Compliance with applicable codes and standards (IBC 2021, NFPA codes, OSHA, ASME, IEEE, ANSI, NEMA).

• Specific performance metrics for fire suppression system based on hazard levels (Light, Ordinary Group 1, Extra Hazard Group 1).

• Noise criterion (NC)40 in patient rooms from generator exhaust.

• Project Location: Fort Wayne, Indiana.

• Construction phases include partial demolition of Building 16, followed by new system installation, and final demolition of Building 16.

• Healthcare occupancy considerations for Building 1.

• Seismic design considerations.

• Hazardous abatement based on the most recent report.

• Accessibility compliance with current ABA code.

• Lightning protection system installation.

• Data infrastructure to comply with OIT standards.

• Power Company coordination for utility service (Indiana Michigan Power/AEP), including an allowance for Aid-to-Construction charges.

Form / Attachment / Pricing Sheet

This document, Appendix A: Architectural BOD, appears to be an attachment to a solicitation, likely providing detailed specifications or requirements related to architectural aspects of the "UPGRADE CAMPUS ELECTRICAL SYSTEMS" project.

• The document includes information on "SOUNDBLOX" acoustical masonry units, detailing their specifications, scope of use, material properties, sizes, installation guidelines, painting, fire endurance, and code acceptance.
• It also presents detailed technical data, including concrete masonry wall properties, steel reinforcement properties, and out-of-plane resisting moment and shear values for various "SOUNDBLOX" unit types (RSC/RF, Q).
• Additionally, it contains specifications for "VERSA-LOK" retaining wall systems, including dimensions and weights for different unit types (24" Deep Unit, Half Block Unit, Top Unit).

This attachment provides critical technical specifications for materials and systems that may be required for the "UPGRADE CAMPUS ELECTRICAL SYSTEMS" project. Bidders must review these details to understand the specific product requirements, performance standards, and installation considerations for acoustical masonry and retaining wall systems. This information is essential for accurate proposal development, material selection, and cost estimation.

Form / Attachment / Pricing Sheet

This document, "Attach III - Appendix B.pdf", contains structural calculations, specifically focusing on dead and live loads, and wind loading analysis for the "UPGRADE CAMPUS ELECTRICAL SYSTEMS Ft. Wayne, IN" opportunity.

• Dead and Live Loads: Details dead loads for the roof (roofing, framing, insulation, equipment, etc.) and live loads for the roof and catwalks. It also specifies the ground snow load.
• Wind Loading Analysis: This section provides a comprehensive analysis of wind loads on the main wind-force resisting system, as well as on roof components and cladding, and wall components and cladding. It includes input data such as wind speed, building classification, exposure category, and dimensions, along with resulting parameters and coefficients.
• Seismic Base Shear: Calculations for seismic base shear are included, determining site coefficients, spectral response accelerations, and seismic design category.
• Joist and Deck Selection: Standard load tables for open web steel joists are provided, along with deck selection criteria for PLB™ or B FORMLOK™ decks.
• Anchor Design: Calculations for exterior column base plates are presented, including anchor design parameters and results.

This document provides critical structural design parameters and calculations that underpin the physical requirements of the opportunity. Bidders can use this information to understand the structural integrity requirements, material specifications (e.g., steel grades, concrete strength), and load considerations (wind, seismic, dead, live) that will influence their approach to bidding and execution. It highlights the specific standards and codes used (e.g., ASCE 7-16, IBC 2018) which are essential for compliance.

Form / Attachment / Pricing Sheet

This document, "Attach IV - Appendix C.pdf", contains HVAC calculations and product data. It serves as an appendix to the main solicitation, providing detailed technical information related to the heating, ventilation, and air conditioning systems.

• HVAC Sizing Summaries: Detailed summaries for various air systems (e.g., Heating Only Z02, Package RTU) including system loads, zone heat balance loads, and psychrometric data for both cooling and heating conditions.
• Product Data: Cut sheets and specifications for specific HVAC components, including Greenheck AER-24 Sidewall Direct Drive Fans and Price RL/RM/RH Rectangular Silencers, detailing their performance data, dimensions, and options.
• Fuel Oil Transfer Pump Set Specifications: Information on automatic fuel oil transfer pump sets, including their application, construction, specifications, and performance data.
• Unit Heater Performance Data: Detailed performance data for Modine unit heaters (steam and hot water), including conversion tables, mounting heights, and dimensional data for various models and configurations.
• Generator Room HVAC Calculations: Calculations related to generator room HVAC, including fuel consumption, airflow, and heat rejection data.

This appendix provides critical technical details for potential bidders to understand the scope and complexity of the HVAC systems involved in the opportunity. It allows vendors to assess their capability to meet specific performance requirements, select appropriate equipment, and accurately price their proposals. The detailed calculations and product specifications are essential for bidders to develop compliant and competitive bids.

Form / Attachment / Pricing Sheet

This document, "Appendix D - Electrical Calculations," contains detailed electrical calculations, including equipment duty reports and momentary reports. It serves as a technical appendix to support the "Upgrade Campus Electrical Systems" project.

• Equipment Duty Report: Lists various electrical equipment, their ratings, and calculated duties, highlighting any "VIOLATION" or "Warning" statuses.
• HV Momentary Report & LV Momentary Report: Provides detailed fault current calculations and branch contributions for both high voltage (HV) and low voltage (LV) systems, indicating "VIOLATION" or "Warning" statuses.
• Electrical Load Data: Summarizes present and future electrical load projections for various building areas and additions, including calculated demand loads and projected total kW.

This appendix provides critical technical data for bidders to understand the existing electrical system's capacity, potential limitations (indicated by violations/warnings), and future load requirements. This information is essential for developing accurate proposals and ensuring compliance with the project's electrical system design and upgrade specifications.

Form / Attachment / Pricing Sheet

This document, "Attach VI - Drawings Combined," provides comprehensive architectural and engineering drawings for the "Upgrade Campus Electrical Systems" project at the VA Northern Indiana Health Care System, Fort Wayne Campus. It details existing conditions, demolition scope, and new installations for electrical, mechanical, and plumbing systems.

• General Notes & Sheet Index: Outlines project requirements and lists all drawings by discipline.
• Site & Civil Work: Includes grading, utilities, and sediment control plans.
• Structural Details: Covers foundations, framing, and connections.
• Architectural Plans: Depicts demolition, floor plans, elevations, and sections.
• Electrical Systems: Detailed plans for demolition and new work, including single-line diagrams for various voltage levels (12,470V, 120/208V, 277/480V), floor plans, riser diagrams, site plans (underground utilities, temporary power, phasing), and specific construction details.
• Mechanical & Plumbing Systems: Includes demolition and new work plans for basement, first floor, roof, and section views.
• Electrical Schedules: Detailed breakdowns of panelboards, distribution panels, unit substations, and motors.
• Equipment Schedules: Lists for fans, pumps, tanks, air devices, HVAC units, and fault current schedules.
• Legends & Abbreviations: Provides definitions for symbols and abbreviations used throughout the drawings.
• Photographs: Images of existing electrical room conditions.
• Infection Control Risk Assessment (ICRA) & Life Safety Plans: Specific plans related to these critical areas.

These drawings are essential for bidders to accurately assess the project scope, understand existing infrastructure, plan for demolition, and detail new installations. They provide the necessary technical specifications for electrical, mechanical, and plumbing systems, crucial for precise bidding and successful project execution.

Other / Unclassified

This document is VHA Directive 1192.01, titled "SEASONAL INFLUENZA VACCINATION PROGRAM FOR VHA HEALTH CARE PERSONNEL." It establishes policy and provides guidance for a mandatory seasonal influenza vaccination program for Health Care Personnel (HCP) within the Veterans Health Administration (VHA).

This directive mandates annual influenza vaccination for all VHA HCP. Those who decline vaccination must obtain a medical or religious exemption and are required to wear a face mask. Compliance is a condition of employment, and violations may result in disciplinary action. The document outlines responsibilities for various VHA offices and personnel in implementing and monitoring the program, and includes procedures for notification, vaccination, exemptions, and documentation. It also specifies that contracting officers must ensure flu vaccination requirements are included in HCP contracts. This information is critical for any contractor or individual working within VHA facilities who falls under the definition of Health Care Personnel.