Automated Parking Guidance System

Amendment / Modification

• The Request for Proposal (RFP) due date has been extended to February 18, 2026, at 9:00 am CST.

• Answers to vendor questions have been provided.

• The requirement for contractor employees to "successfully complete the Government required background check form at the time of the proposal submission" has been removed from Section 3.13.2 of the Statement of Work (SOW).

• The proposal submission deadline has been extended.

• Clarifications have been provided regarding background check requirements and small business set-aside compliance.

Statement of Work (SOW)

To improve parking operations at the Bureau of Engraving and Printing (BEP) District of Columbia Facility (DCF) by providing real-time parking space occupancy data through a mobile application and web-based portal, and to establish a centralized management system for monitoring and reporting parking utilization.

• Design, supply, installation, programming, testing, and maintenance of hardware and software for an Automated Parking Guidance System (APGS).

• Installation and programming of 120 parking sensors (above ground, flush mount, or inground).

• Establishment of a Software as a Service (SaaS) parking management platform accessible via web and mobile applications.

• Installation of three compact electronic parking guidance or electronic signages at DCF entrances.

• Establishment of a separate gateway/network for parking equipment communications.

• Development of a free parking navigation application for iOS, Android, and mobile-compatible web browsers.

• Parking sensors must achieve 99% accuracy in detecting vehicles and empty spaces under normal and inclement weather conditions, operating 24/7.

• Sensors must be durable and "ruggedized" to withstand demanding environments.

• Sensor data must be encrypted end-to-end and protected from data theft and privacy leaks; all collected data must be anonymous.

• Downtime for SaaS application (mobile and web) must not exceed 24 hours. Downtime for any equipment must not exceed 2 business days.

• Standard manufacturer device warranty for all APGS devices is a minimum of one year, with an option to extend up to two years.

• Performance/Delivery Period: 60 days after award.

• Place of Performance: Bureau of Engraving and Printing (BEP) Eastern Currency Facility (ECF), 14th & C Street, S.W., Washington, D.C.

• Installation hours: 07:00 am to 03:30 pm, Monday through Friday, unless approved otherwise.

• Contractor personnel must adhere to BEP's access control procedures and wear identification (ID) badges.

• Contractor must safeguard all government equipment, information, and property.

• Contractor personnel must sign a Non-Disclosure Agreement (NDA).

• All equipment must be delivered freight on board to the BEP DCF, with customs and delivery costs borne by the Contractor.

• Vehicles exceeding 12’6” height or 42’ length cannot be accommodated at the receiving platform.

Amendment / Modification

• The Request for Proposal (RFP) due date has been extended to February 16, 2026.

• Questions and their corresponding answers have been included.

• The RFP due date has been modified.

• New content in the form of Questions and Answers has been added.

• The proposal submission deadline is now February 16, 2026.

• Bidders should review the included questions and answers for clarification on requirements and submission details.

Statement of Work (SOW)

To install and configure an Automated Parking Guidance System (APGS) at the Bureau of Engraving and Printing (BEP) District of Columbia Facility (DCF) to provide real-time parking space occupancy data via a mobile application and web-based portal, enhancing the BEP's parking management program.

• Design, supply, installation, programming, testing, and maintenance of hardware and software for parking sensors, electronic signage, and a web-based portal/mobile application.

• Installation of 120 above-ground, flush-mount, or in-ground parking sensors.

• Establishment of a Software as a Service (SaaS) parking management platform accessible via web and mobile.

• Installation of three compact electronic parking guidance or electronic signages at entrances.

• Establishment of a separate gateway/network for parking equipment communications.

• Development of a free parking navigation application (iOS, Android, and mobile-compatible web browser).

• Sensors must achieve 99% accuracy in detecting vehicles and empty spaces under normal and inclement weather conditions, operating 24/7.

• Sensors must be durable and "ruggedized" for demanding environments.

• Sensor data must be encrypted end-to-end and protected from theft and privacy leaks; all data collected is anonymous and not to be shared without consent.

• Downtime for SaaS application (mobile/web) not to exceed 24 hours; downtime for equipment not to exceed 2 business days.

• Standard manufacturer warranty of at least one year for all APGS devices.

• Performance/Delivery Period: 60 days after award.

• Location: Bureau of Engraving and Printing (BEP) Eastern Currency Facility (ECF), 14th & C Street, S.W., Washington, D.C.

• Contractor must provide all labor, materials, expertise, management, supervision, and transportation.

• Installation to be performed between 07:00 am and 03:30 pm, Monday through Friday, unless approved otherwise.

• Contractor personnel must undergo background investigations and wear identification badges.

• Contractor must sign a Non-Disclosure Agreement (NDA).

• Contractor must adhere to physical security requirements and access control procedures for a Controlled Industrial Area.

• Deliveries are to the Washington D.C. Annex Building, with specific scheduling and vehicle size restrictions.

• Travel costs must comply with FAR 31.205-46(a).

Amendment / Modification

• The Request for Proposal (RFP) due date has been extended to February 13, 2026.

• This extension is intended to provide the government with additional time to answer vendor questions.

• Solicitation Number: 2031ZA26R00011

• Item 11: This item only applies to amendments of solicitations. The hour and date specified for receipt of offers is extended.

• The deadline for proposal submission has been moved to February 13, 2026.

Amendment / Modification

• The Request for Proposal (RFP) due date has been extended to February 6, 2026.

• This extension is intended to provide the government with sufficient time to address vendor questions.

• The due date for receipt of offers is extended.

• The proposal submission deadline is now February 6, 2026.

Form / Attachment / Pricing Sheet

This document provides a layout and count of parking spaces available at the Bureau of Engraving and Printing (BEP) facility, specifically detailing parking at the 14th St SW location and an underground parking area.

• 14th St SW Location:
  • Double Space Parking: Labeled but no count provided.
  • 41 Parking Spaces: Labeled.
  • 21 Parking Spaces: Labeled.
  • 11 Parking Spaces: Labeled.
  • 11 Parking Spaces: Labeled.
• Underground Parking:
  • 28 Parking Spaces: Labeled.
  • Notes indicate the presence of walls, columns/posts, and that spaces between columns/posts are utilized for parking.

This attachment is relevant for bidders to understand the physical site conditions and available resources, specifically parking, which may be a factor in logistical planning or site visits related to the opportunity.

Amendment / Modification

This document is Amendment 0001 to Solicitation 2031ZA26R00011. It provides responses to vendor questions and clarifies information related to the solicitation.

Key changes include:

• Clarification that this is a brand-new project, not an incumbent/recompete.

• Confirmation that drawings are included as Attachment 2 - BEP_Parking_Spaces_Redacted, as requested per Statement of Work section 3.1.

• Statement of Work (SOW) section 3.1 (regarding drawings).

• General understanding of the project's history (incumbent status).

No changes to proposal deadlines or submission requirements are indicated. Bidders should ensure they have reviewed the updated information regarding the project's nature and the inclusion of Attachment 2.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the procurement of a brand-name (eXactpark) or equal Automated Parking Guidance System for the Bureau of Engraving & Printing (BEP). The requirement is being competed as a Total Small Business Set-Aside.

The solicitation details the supplies and services required, including:

• SPS-X (Surface Mount) Hardware, Wireless battery-operated parking sensors

• Extended Warranty

• Wireless LoRaWAN gateway with cellular internet backhaul (Outdoor)

• Adapter from regular outlet to PoE (Outdoor)

• 46"X46" LED Display, up to 5 zones

• Outdoor gateway installation

• SPS-X Surface Mount Installation (including mounting hardware and adhesive)

• Digital Signage Installation

• Setup Fee

• Project Management

• Managed Service for connectivity, displaying availability, and monitoring the digital sign

• Network Service Network, data, and user management and support, including Cellular backhaul for Gateways

• Guidance Bundle (dashboard, API, public website, nav app)

• Base Year Monitoring Service

• Option Year One Monitoring Service

• Option Year Two Monitoring Service

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly detailed in the provided sections, but includes base year and option years for monitoring services.

• Estimated Value: Not stated.

• Proposal Submission: Must be complete, sufficient, and respond directly to the solicitation requirements. Proposals are to be no more than fifty (50) pages in length. Submissions are due by 4:00 PM CST on January 30, 2026, via email to Laqulla.Williams@bep.gov.

• Clarifications: Requests for clarification must be submitted via email by 4:00 PM CST on January 24, 2026.

• Evaluation Criteria: Proposals will be evaluated using FAR Part 13.5, Lowest Price Technically Acceptable (LPTA) Source Selection Process. The evaluation will be based on Technical Approach, Past Performance, and Price. The offeror's proposal must be technically acceptable and have the lowest evaluated price. A rating of "acceptable" is required for Past Performance.

• Total Small Business Set-Aside.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, representations and certifications, and contract clauses. Key sections include Description/Specifications/Work Statement (Attachment 1), Packaging and Marking, Inspection and Acceptance, Delivery or Performance, Contract Administration Data, Special Contract Requirements, Contract Clauses, List of Documents, Representations/Certifications, and Instructions/Conditions/Notices to Offerors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To install and configure an Automated Parking Guidance System (APGS) at the Bureau of Engraving and Printing (BEP) District of Columbia Facility (DCF). The system aims to provide real-time parking space occupancy data to BEP parking managers and end-users via a mobile application and web-based portal, thereby enhancing parking management, reducing search time for parking, and minimizing carbon emissions.

• Design, supply, installation, programming, testing, and maintenance of hardware and software for parking sensors, electronic signage, and the web-based portal/mobile application.

• Installation and programming of parking sensors or overhead cameras (combination allowed; License Plate Readers and camera counting not required).

• Installation of three (3) compact electronic parking guidance or electronic signages at DCF vehicle parking entrances.

• Establishment of a dedicated, secured network for parking equipment communication and data dissemination.

• Establishment of a free, secured mobile application (iOS and Android) and a mobile-compatible web-browser for end-users, requiring no Personal Identifiable Information (PII).

• Design of a system architecture considering parking area terrain, power availability, space at entrances for signage, and security/space for head-end equipment.

• Integration with a web-based platform for real-time monitoring, data visualization, and reporting, including occupancy and turnover reports.

• Sensors/cameras must achieve 99% accuracy in detecting available spaces and vehicle presence.

• System must provide real-time parking availability data.

• Downtime for software/applications not to exceed 24 hours; for equipment, not more than 2 business days.

• Immediate support response time (within 4 hours) during the maintenance plan.

• Delivery period: 60 days after award.

• Base Period of Performance for monitoring: 12 months after system operationalization.

• Two (2) one-year option periods.

• Location: Bureau of Engraving and Printing (BEP) Eastern Currency Facility (ECF), 14th & C Street, S.W., Washington, D.C.

• All hardware and software must be on the applicable Federal Approve Product List (APL).

• Contractor personnel require background checks and must sign a Non-Disclosure Agreement (NDA).

• Installation to occur between 07:00 am and 03:30 pm, Monday through Friday, unless approved otherwise.

• Strict adherence to physical security and information handling procedures for sensitive BEP data.

• Contractor must provide training, user manuals, maintenance guides, and troubleshooting procedures.

• A comprehensive maintenance plan is required, including daily inspections, software/firmware updates, and prompt repair services.

• Standard device warranty of at least one year, with an option to extend.