Berthing and Messing Program Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Berthing and Messing Program Services solicitation (N0018926RL013).

• Facilities Security Clearance (FCL): Offerors must possess an active FCL at the Secret Level at the time of proposal submission. An offer will not be accepted without this verification, even if an FCL is in process under sponsorship. This is based on Section L of the solicitation.

• Project Type: This requirement is a new project and not an incumbent or recompete.

• The clarification on FCL requirements emphasizes a critical submission criterion. Offerors must ensure they meet this requirement by the proposal submission deadline.

• The confirmation that this is a new requirement may influence how offerors approach their proposal strategy, as there is no direct incumbent performance to reference.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed breakdowns of estimated labor hours, materials, and other direct costs (ODCs) across the base year and option years for a potential contract. It also includes a "Materials" sheet listing specific supplies and services with estimated quantities.

• Summary Sheet: Outlines the period of performance for each contract year (Base Year through Option Year 4, plus FAR 52.217-8 period) and lists CLINs for Labor, Materials, ODCs, and Travel, with a total value of $0.0 for each period.
• Materials Sheet: Details various supplies and services required, such as "Turnkey Hotel and Utility Hookup Solution," "KEVLAR mooring lines," "Turnkey CHT System Overhaul," "Commercial-Grade Garbage Disposal," "Copper-Nickel (CU-NI) Valves," "interior deck surface preservation," and "HVAC components." It includes estimated quantities and units but no pricing information.
• Base Year, Option Years 1-4, and FAR 52.217-8 Sheets: These sheets provide an estimated Level of Effort (LOE) for various labor categories (e.g., 1st FORE PERSON/SUPERVISOR, SYSTEM SUPPORT SPECIALIST, ELECTRICIAN, WELDER) with total hours and FTEs. However, direct labor rates, fringe benefits, overhead, G&A, fee percentages, and total costs are left blank.

This spreadsheet provides a detailed breakdown of the anticipated labor categories, hours, and specific materials/services that may be required. While it does not contain pricing or total estimated values, it is crucial for bidders to understand the scope of work and the types of resources needed to develop accurate proposals and cost estimates. The blank fields for pricing and burdened rates indicate that bidders will need to provide this information in their proposals.

Other / Unclassified

This document outlines the Contract Administration Plan (CAP) for Cost Type Contracts. It details the specific responsibilities and duties assigned to various government personnel involved in contract administration, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), Defense Contract Audit Agency (DCAA), paying office, Contracting Officer's Representative (COR), and Technical Assistant (TA).

This document is crucial for potential bidders as it clarifies the roles and responsibilities of government personnel who will manage and oversee the contract post-award. Understanding these roles, particularly those of the PCO and COR, helps bidders anticipate communication channels, points of contact for technical guidance, and the processes for contract surveillance, invoice review, and modifications. It emphasizes that only the PCO or CAO has the authority to modify contract terms, and the COR acts as the primary technical interface but cannot issue contractual changes. This information is vital for bidders to understand the administrative framework of the contract and ensure compliance with government procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide COMUSFLTFORCOM with organizational level (O-level) support for assigned program Duty Crew Berthing Barges and other Service Craft (Non-Self Propelled). This involves day-to-day maintenance to keep equipment in a full-mission capable status and improve the local maintenance process.

• Provide O-Level support, including service calls, system/equipment familiarization, and port husbandry.

• Maintain and operate approximately 34 COMUSFLTFORCOM Berthing and Messing Program Duty Crew Berthing Barges and other Service Craft.

• Tasks include program management support and providing service calls for maintenance, minor repairs, and miscellaneous work.

• Service calls are categorized as emergency, urgent, or routine, with specific response and completion time requirements for each.

• General interior and exterior work, including repairs and replacement of flooring, carpeting, tile, bulkheads, overheads, trim, doors, hatches, covers, windows, and associated hardware.

• General electrical work, including maintenance, repair, and replacement of electrical equipment.

• Repair of security, flooding, and fire alarm systems.

• Services for internal communication systems, including telephone and barge security systems.

• Maintenance and repair of firefighting equipment.

• Lock and latch installation services.

• Plumbing and pipefitting services.

• Machine, welding, and metalworking services.

• Painting services for interior and exterior surfaces.

• HVAC and R services.

• Galley and food service equipment services.

• Laundry equipment services.

• Preventative maintenance and corrective repairs for Local Area Network (LAN) Equipment.

• Tank and void opening and closures.

• Tag-out and hot work procedures.

• Port husbandry services, including securing barges, assisting with towing preparations, and system startup.

• System/equipment familiarization training for customers.

• Deep cleaning and sanitizing of the entire craft, including waxing and buffing of tile decks, fumigation, and extermination.

• Site assessments and engineering and design plans.

• Work will be performed in Hampton Roads (Norfolk, Newport News, Portsmouth) Virginia, and Maine (Kittery), Connecticut (New London and Groton) AOR.

• All contracted employees must possess and maintain a SECRET Clearance.

• Contractor shall provide all required safety equipment, including personal protective equipment (PPE).

• Personnel security requirements include obtaining and possessing a secret security clearance and a Facility Clearance at the Secret level.

• Compliance with all applicable directives, including OSHA, NFPA, EPA, and Navy specific instructions.

• Mandatory contractor training requirements must be met.

Form / Attachment / Pricing Sheet

This document is a Past Performance Report Form requested by Fleet Logistics Center Norfolk (FLCN) Contracting Department. It is used to evaluate a contractor's past performance on previous contracts and efforts, which relates to their probability of successfully accomplishing the work required for an upcoming solicitation (N0018926RL013).

The form requires information about:

• The company submitting the report (Company's Name, POC, Email, Contract/PO No., Amount, Type, Period of Performance, Business Address, Phone Number).

• Details on the contractor's performance, including:

  • Quality (recruiting, retention, meeting contract requirements, customer satisfaction, rework/deficiency reports, innovative applications).
  • Timeliness (meeting performance schedules, timeliness of information/reports/invoicing).
  • Responsiveness (ability to respond to customer concerns, problem isolation and resolution, cost control).
  • Additional observations (strengths, weaknesses, satisfaction with award, similar efforts, other contacts).

• The form should be completed and returned by the solicitation's due date.

• It should be sent to the FLCN Contracting Department, Attn: Zackery Bowman.

• Crucially, the form should NOT be returned to the contractor who originated the request.

• Bidders should provide detailed responses in the provided text fields or attach additional pages if more space is needed.

This form is critical for bidders as it is the mechanism through which the government will gather past performance information on offerors. The responses provided on this form will directly influence the evaluation of a bidder's past performance, a key factor in contract award decisions. Bidders should ensure their past performance is accurately and favorably represented.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Form" that bidders are required to complete. It is used by the government to gather information about an offeror's past performance on similar contracts, which is a critical factor in evaluating proposals.

• Name of Offeror: The name of the bidding company.
• Contract Number, order number, or identifier: Details of the past contract.
• Customer Name & Location: Information about the customer for the past contract.
• Customer Point of Contact: Name and title of the contact person for the past contract.
• Telephone Number and e-mail address: Contact details for verification.
• Total dollar value: The total value of the past effort, broken down into annual increments.
• Period of Performance: The start and end dates of the past contract, along with the dollar value for that period.
• Number of personnel (FTE) performing per year: Average full-time equivalent personnel.
• Detailed description of work performed: A narrative explaining the work done and its relevance to the current solicitation's scope.
• Scope: A summary of the work performed.
• Magnitude: An indication of the scale or size of the work performed.
• Subcontractors Utilized: Information on any subcontractors used, the extent of their work, and their dollar value.

Bidders must accurately and thoroughly complete this form to provide evidence of their relevant past performance. The information submitted will be used by the government to assess the offeror's capability to successfully perform the requirements of the current opportunity. Failure to provide complete or relevant information may negatively impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is a "Contractor Discrepancy Report" form. It is used to formally document and track discrepancies identified by a contractor or the government related to a contract or task order. It facilitates communication and resolution of issues.

• Contract Information: Fields for Contract Number and Task Order Number.
• Parties Involved: Sections for "TO:" (Contractor's name and address) and "FROM:" (Facility Name and address, including COR).
• Discrepancy Details: A section to describe the "DISCREPANCY (INCLUDE REFERENCE)".
• Signatures and Dates: Includes signature blocks for the Contracting Officer's Representative (COR), Contractor's Representative, and Contracting Officer, along with corresponding dates.
• Response Section: A dedicated area for "CONTRACTOR RESPONSE AS TO CAUSE AND CORRECTIVE ACTION TAKEN" and "GOVERNMENT COMMENT ON RESPONSE".

While this is a form, bidders should be aware of its existence. If this form is referenced in a solicitation or contract, it indicates a formal process for reporting and resolving issues. Understanding this form helps bidders anticipate how contractual issues will be managed and documented.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations performing work under the Service Contract Act in specific geographic areas (North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York).

• Lists numerous occupations with corresponding wage rates.
• Includes footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers, Weather Observers).
• Details requirements for paid sick leave (Executive Order 13706) and minimum wage adjustments (Executive Order 13658).
• Outlines benefits such as vacation, holidays, health & welfare, and uniform allowances.
• Provides guidance on the conformance process for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act in the specified regions. It directly impacts the pricing of proposals by defining the required wage rates and fringe benefits for various job classifications. Bidders must ensure their proposed wages meet or exceed these determinations to be compliant.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-4011, Revision No. 32) applicable to the Service Contract Act for specific towns in YORK COUNTY, MAINE: Eliot and Kittery. It outlines the minimum wage rates and fringe benefits required for various occupations.

• Applicability: This wage determination sets the minimum labor standards for covered contracts in the specified locations.
• Occupational Listings: The document provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: In addition to wages, specific fringe benefits are mandated. These include:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week / $962.00 per month.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week / $882.27 per month (for SCA-covered contracts also covered by EO 13706).
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations for paid sick leave and minimum hourly wages (at least $13.30 per hour for 2025, subject to annual adjustment).
• Vacation and Holidays: Standard provisions for paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays are detailed.
• Hazardous Pay: Differentials are specified for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Requirements for providing uniforms and reimbursement for cleaning/maintenance are outlined.
• Conformance Process: Procedures for classifying and determining wage rates for occupations not listed in the determination are described, requiring contractor submission of a report to the contracting officer.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It ensures compliance with federal labor laws by defining the minimum wages, benefits, and working conditions that must be offered to employees performing work under the contract in the specified geographic area.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) is a Government-developed document to ensure systematic quality assurance methods are used in administering Performance Based Service Contracts (PBSC). Its purpose is to ensure contractors perform according to specified metrics, the Government receives the contracted quality of services, and payment is only for acceptable services.

This QASP outlines the Government's surveillance oversight of the Contractor's quality control efforts. It is not part of the contract itself but supports the Contractor's development of their quality management plan. The QASP details methods for monitoring services and deliverables.

The QASP Matrix identifies specific performance elements, requirements, acceptable quality levels (AQLs), and surveillance methods. Key performance areas include:

• PWS Compliance and Fulfillment: Tasks/Services must be accurate, high quality, and delivered on time.
• Requested Deliverables: Deliverables must be received on schedule and meet quality standards.
• Contractor Personnel Qualifications: Personnel must meet minimum qualifications specified in the PWS.
• Complaints: Limits on substantiated complaints against contractor personnel.
• Physical Security: Full compliance with physical security requirements.
• Invoicing: Monthly invoices must be timely and accurate.
• Monthly Reports: Reports must be received by the 5th of each month and meet PWS requirements.

Acceptable Quality Levels (AQLs) range from 95% to 100% compliance depending on the performance element.

Not explicitly detailed in this document, but it applies to services provided under a Performance Based Service Contract.

• Government Responsibilities: The Contracting Officer (CO) and Contracting Officer Representative (COR) have defined roles in implementing the QASP.
• Surveillance Methods: Include COR assessment, customer feedback, random checks/inspections, and review of reports and resumes.
• Documentation: A Quality Assurance Surveillance file will be maintained by the COR, including appointment letters, contract copies, QASP revisions, team member lists, receiving reports, and meeting memoranda.
• Analysis of Contractor Performance: Conducted monthly to assess performance and determine surveillance levels or corrective actions.
• Incentives/Disincentives: Failure to achieve satisfactory performance may result in termination, loss of future contracts, non-exercise of options, or issuance of Contract Discrepancy Reports (CDRs).

Solicitation / RFP / RFQ

This solicitation is for a Cost Plus Fixed Fee (CPFF) task order for "Living Barge" services. The government is seeking proposals that represent the best value, considering facilities security clearance, technical approach, past performance, and cost/price. Award is anticipated without exchanges, and a competitive range is not expected.

• The core requirement is for "Living Barge" services, detailed in the Performance Work Statement (PWS).

• The solicitation includes multiple option periods, extending the potential period of performance.

• Specific labor categories and estimated hours are provided for the base period and options.

• Contract Type: Cost Plus Fixed Fee (CPFF) task order.

• Period of Performance: The base period is from August 1, 2026, to July 31, 2027. Multiple option periods extend through July 31, 2032.

• Estimated Value: Not explicitly stated, but the Level of Effort (LOE) is detailed for the base and option periods.

• Proposal Submission Deadline: May 12, 2026, 12:00 PM Local Time.

• Submission Method: Proposals must be submitted electronically via email to Samantha Ballance and Zackery Bowman.

• Evaluation Factors:

  • Phase I: Facilities Security Clearance (Acceptable/Unacceptable)
  • Phase II: Technical Approach (more important than Past Performance), Past Performance, and Cost/Price.
  • Technical Approach is weighted equally between Performance Approach and Staffing & Management Approach.
  • Non-Cost/Price factors are considered significantly more important than Cost/Price.

• Proposal Structure: Proposals must be submitted in four volumes: Facilities Security Clearance, Technical Approach, Past Performance, and Cost/Price Proposal.

• The acquisition is set aside for Small Business.

• NAICS Code: 336611 (Shipbuilding and Repairing

• Size Standard: 1300 employees.

• Offerors must have an active Secret Facilities Security Clearance (FCL) at the time of proposal submission.

• All electronic files must be compatible with Microsoft Office Suite version 2016 (Excel).

• Offerors are instructed to submit their most favorable terms in their initial proposal.