N041--CON-NRM-663A4-23-201 Replace 40 Ton Condenser BLDG 200

Quick Summary

The Department of Veterans Affairs (VA), Network Contract Office 20, is soliciting proposals for a Firm-Fixed-Price Construction Contract to replace a 40-ton condenser at Building 200 of the VA Puget Sound Medical Center, American Lake Campus in Tacoma, WA. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by March 25, 2026, at 12:00 PM PST.

Scope of Work

This project, identified as Project 663A4-23-201, involves the comprehensive demolition, removal, and new construction for the replacement of a rooftop-mounted 40-ton refrigerant condenser. The scope includes all associated apparatus and infrastructure, such as condensate piping, refrigerant line-sets, refrigerant evaporators, and the exterior walk-in freezer. The contractor must provide all necessary labor, materials, and equipment, ensuring new materials are installed per manufacturer's instructions. Demolition and disposal of construction debris and hazardous waste must comply with VA policies and environmental regulations. Work may be performed during normal campus operational hours, after hours, or on weekends, requiring strict coordination with the Contracting Officer's Representative (COR).

Contract Details

• Contract Type: Firm-Fixed-Price Construction Contract
• Solicitation Number: 36C26026R0035
• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a $19 Million size standard
• Period of Performance: Approximately 249 calendar days from the Notice to Proceed
• Magnitude of Construction: Expected to be between $2,000,000 and $5,000,000
• Warranty: One-year parts and labor warranty from the date of acceptance

Submission & Evaluation

Proposals are due electronically by March 25, 2026, at 12:00 PM PST. The evaluation will be based on a best-value tradeoff source selection process, considering the following factors: Key Personnel and Capacity, Technical Approach, Past Performance, and Price. Factors 1 and 2 are more important than Factor 3, and Factors 1-3 combined are significantly more important than Factor 4 (Price). Offerors must acknowledge all amendments. A bid guarantee is required, and performance and payment bonds, along with insurance coverage documentation, are required within ten calendar days of the Notice of Award. Bidders must use the updated "Attachment 9 - Division Cost Breakout Version 2" for their cost proposals.

Key Requirements & Compliance

This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, and proposals from non-SDVOSB concerns will not be considered. Bidders must comply with specific safety protocols, including a VHA Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA), which dictate containment, PPE, and operational procedures. Prevailing wage rates for Pierce County, Washington, must be adhered to. Subcontracting is limited, with general construction contractors not paying more than 85% of the amount to non-SDVOSB/VOSB firms. Contractors requiring access to VA information systems must adhere to the "Contractor Rules of Behavior."

Amendments & Clarifications

Recent amendments have clarified errors in the original solicitation, updated the required cost breakout template (Attachment 9 - Division Cost Breakout Version 2), and modified evaluation criteria for Key Personnel and Technical Approach. A site visit was held on March 3, 2026, and the deadline for questions has passed.