Security Camera System w/Installation

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a contractor to provide and install a complete video surveillance camera system at Building 848, Cannon Air Force Base, Clovis, New Mexico, for the 56th Special Operations Intelligence Squadron. The contract focuses on the acquisition, installation, and commissioning of defined hardware and associated system components to modernize the existing system.

• Procurement, delivery, installation, configuration, and testing of eleven security cameras.

• Provision of associated recording equipment, cabling, mounting hardware, network components, and related accessories.

• Installation of cameras at Customer-approved interior and exterior locations.

• Configuration of the system for operational use.

• Testing to ensure full functionality and compliance.

• Initial system training for ten designated Customer personnel on basic operation.

• Provision of system documentation (configuration, licensing, warranty).

• Proper disposal of discarded equipment.

• Minimum of thirty days of video retention.

• System must be fully functional and compliant with SOW requirements.

• Acceptance criteria include successful completion of testing and verification of all requirements.

• Project completion within a timeframe to be coordinated with the Customer.

• Installation and training to occur at Building 848, Cannon Air Force Base, Clovis, New Mexico.

• Camera Specifications: Six 2MP outdoor dome cameras, two 8MP outdoor fisheye cameras, three 8MP outdoor multihead cameras. All outdoor-rated with infrared night vision, Power over Ethernet, and enterprise-grade networking.

• Recording Equipment: Network Video Recorder (NVR) with a minimum of eleven licensed channels and 24TB storage for 30+ days retention. FIPS compliant.

• Cabling: Cat6 structured cabling, installed using conduit and appropriate hardware, compliant with codes and best practices.

• Networking: Integration with existing Customer network via wired Ethernet. Provision of a dedicated PoE switch and fiber modules.

• Power: PoE for cameras; rack-mounted UPS and surge protection for NVR and associated equipment.

• Software: Enterprise camera channel licenses (FIPS compliant) and all required viewing, recording, and management software.

• Training: On-site training for ten personnel on basic operation, navigation, configuration, and troubleshooting.

• Warranty: One year hardware and installation workmanship warranty from Customer acceptance.

• Contractor Qualifications: Demonstrated experience with enterprise video surveillance systems, applicable certifications, and required insurance.

Solicitation / RFP / RFQ

This document, identified by number FA485526Q0101, appears to be a solicitation. It primarily incorporates various clauses and provisions by reference, which outline the terms and conditions for potential contractors. The document does not explicitly state the government's procurement objective or the specific goods/services being sought, but rather focuses on the regulatory and contractual requirements that will apply.

• Prohibitions and Representations: The document includes numerous clauses related to prohibitions on acquiring certain equipment or services (e.g., from the Xinjiang Uyghur Autonomous Region, covered defense telecommunications equipment), requirements for contractor representations regarding business operations, and prohibitions on certain agreements.

• Compliance: Clauses cover requirements such as Antiterrorism Awareness Training, Buy American Act, and Equal Opportunity for Workers with Disabilities.

• Payment and Reporting: Specific clauses detail requirements for electronic submission of payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system, including routing data and document types.

• System for Award Management (SAM): Several clauses reference the need for contractor registration and maintenance of information in SAM.

• The document number is FA485526Q0101. Specific contract type, period of performance, or estimated value are not detailed in the provided pages.

• The document includes provisions related to offer submission, such as representations and certifications required in SAM.

• Clause 52.225-4 (Buy American-Free Trade Agreements-Israeli Trade Act Certificate) indicates that offers will be evaluated in accordance with FAR Part 25.

• Specific proposal submission instructions and evaluation criteria are not detailed in the provided pages.

• Clause 52.219-6, "Notice of Total Small Business Set-Aside (Deviation)," is incorporated, suggesting a potential set-aside for small businesses.

• The document extensively lists clauses from the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS).

• Specific details regarding the actual goods or services to be procured are not present in the provided pages, which focus heavily on contractual clauses and representations.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for a camera system purchase with installation at Cannon AFB, NM. The government is procuring a video recording system and associated equipment.

• Installation of an appliance NVR recorder with a minimum 30-day video retention capacity.

• Installation of six (6) dome cameras.

• Installation of two (2) fisheye cameras (one at the generator OPS room, one at door 114 OSA).

• Installation of three (3) multi-head cameras to overview the surrounding area.

• Installation of one (1) workstation on the main floor, replacing the existing one.

• Removal of the old system.

• Detailed requirements are further specified in the attached Statement of Work.

• Contract type: Not explicitly stated, but implied to be a firm-fixed-price contract for commercial items.

• Period of Performance: 90 days after award.

• Estimated Value: Not stated.

• Submission Method: Email quotes to Mr. John Ambrus and SrA Peter Iannuzzo.

• Response Deadline: 1 May 2026 at 12:00 P.M. MDT.

• Quote Validity: 60 calendar days from the date specified for receipt of quotes.

• Evaluation Criteria: Quotes will be evaluated based on Technical Acceptability, Price (lowest priced vendor meeting other criteria), and Past Performance (no relevant negative past performance).

• This requirement is set-aside 100% for Small Business.

• NAICS Code: 334310 (small business size standard of 750 employees).

• All companies must be registered in the System for Award Management (SAM).

• This announcement constitutes the only solicitation; no written solicitation will be issued.

• Zip files are not an acceptable format for submission.

• Offerors must provide specific company information with their quote, including UEI Number, Cage Code, Number of Employees, Total Yearly Revenue, and information to determine business size.

• Attachments include: Provisions and Clauses, Statement of Work, and Contractor Questions and Answers (dated 14 Apr 26).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 56 SOIS Camera System w/Install opportunity.

• Building Drawings: No drawings are available for Building 848 due to its SCIF status.
• Camera Specifications: Offerors may propose any manufacturer's cameras (e.g., Pelco Sarix Professional 4 series equivalents) provided they meet or exceed minimum salient characteristics, including 4K (8MP) resolution, low-light capability, PoE, ONVIF Profile S/T compliance, and no unauthorized wireless or remote access capabilities.
• Storage: A local, standalone video recording solution is required, supporting 11 cameras with a minimum of 30 days of continuous recording and RAID 1 or RAID 5 configuration. Cloud storage and external network connectivity are not authorized.
• Workstation & UPS: Standard commercial configurations are acceptable for workstations and PoE switching. A single rack-mount UPS is required for the server and monitor, providing a minimum of 30 minutes of runtime.
• Cabling: Plenum-rated, shielded CAT6a is required for all cable runs. New conduit will be required for new camera locations. Existing conduit may be used for replaced cameras.
• Labor Requirements: Prevailing wage (Davis-Bacon) and union labor requirements are not applicable as the requirement is considered equipment supply.
• Security: Active security clearances are required for installation personnel, who will be continuously escorted within the SCIF.
• Section 889: All camera equipment must be Section 889 compliant. Equivalent single-sensor cameras may be accepted if they provide equivalent or better coverage.
• ONVIF: ONVIF Profile S/T interoperability is a hard requirement.
• Site Conditions: Offerors are responsible for assessing site conditions (e.g., need for lifts) and including all necessary equipment and infrastructure in their proposals. Site visit attendance was strongly encouraged.

These clarifications provide specific technical details, acceptable alternatives, and security requirements that bidders must incorporate into their proposals. No changes to proposal deadlines were indicated.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 56 SOIS Camera System w/Install opportunity.

• Building Information: No building drawings are available for Building 848 due to its SCIF status. Approximate interior ceiling heights are 10.5 ft, and exterior heights are 15-20 ft. Interior ceilings are tile edge panel, while exterior areas are mostly open structure.
• Camera Manufacturer: Offerors may propose any manufacturer, including brands comparable to Pelco Sarix Professional 4 series, provided the cameras meet the PWS and Q&A requirements. "Or equal" products are acceptable.
• Camera Specifications: Required cameras include dome, fisheye, and multi-head types meeting or exceeding 4K (8MP) resolution (8MP minimum for fisheye), low-light capability, PoE, ONVIF compliance (Profile S/T), appropriate IP ratings for outdoor use, and compatibility with local recording systems. No integrated Wi-Fi, Bluetooth, default remote access, or cloud connectivity is permitted unless explicitly approved.
• Storage & Recording: A local, standalone video recording solution is required for eleven cameras (6 dome, 2 fisheye, 3 multi-head exterior). Storage must support a minimum of 30 days of continuous recording. RAID 1 or 5 is required for redundancy. Cloud storage and external network connectivity are not authorized unless explicitly approved.
• Workstation & PoE: Standard commercial configurations for workstations, PoE switches, and UPS are acceptable if they meet system performance requirements. Workstations must support VMS for eleven cameras without degradation (modern OS required). UPS must support equipment for at least 30 minutes. All components must be compatible and allow for future scalability.
• Labor Requirements: Prevailing wage (Davis-Bacon) and union labor requirements are not applicable as the requirement is considered a supply of equipment (commodity).

These clarifications provide specific details on acceptable manufacturers, technical specifications for cameras and recording systems, and confirm that prevailing wage requirements do not apply. Bidders should ensure their proposals meet these detailed requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To design, furnish, install, configure, and test a complete video surveillance system at Cannon Air Force Base, New Mexico.

• Provide a turnkey solution including system design, layout, equipment procurement, installation, configuration, testing, validation, and user orientation.

• The system will operate as a standalone unit and will not connect to any Government network.

• System Components:

  • One (1) NVR system with minimum 30-day retention.
  • Six (6) 4K dome cameras.
  • Two (2) 8MP fisheye cameras.
  • Three (3) 4K multi-head exterior cameras.
  • One (1) workstation with monitor(s), PoE switches, UPS.

• Installation: Install all hardware, cabling, and infrastructure (Cat6, conduit, mounting equipment).

• Performance: Provide full coverage with no blind spots, continuous recording, and 30-day retention.

• Standalone Operation: System must not use Wi-Fi, cloud services, remote access, or external data transmission unless approved.

• Equipment: All equipment must be new, commercially available, and meet or exceed requirements.

• Compliance: Comply with FAR 52.204-24 and 52.204-25 (Section 889).

• Full coverage with no blind spots.

• Continuous recording.

• 30-day data retention.

• Period: 30 Days After Award.

• Place: Building 848, Cannon AFB, NM.

• Security: Contractor personnel must comply with base access, escort, and background check requirements. PII submission via secure methods.

• Government-Furnished Information: Government will identify coverage areas and provide workspace access.

• Contractor Submittals: Provide Bill of Materials (BOM), product specifications, system layout, and Section 889 compliance certification.

• Inspection & Acceptance: System will be inspected for functionality and compliance. Deficiencies must be corrected at no cost.

• Warranty: Minimum one (1) year warranty on all equipment and installation.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Clauses and Provisions," lists various clauses and provisions that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the opportunity.

• Clause Number and Title: Identifies specific FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses.
• Alteration/Deviation Number and Year/Month: Indicates any modifications or specific versions of the clauses.
• Section: Specifies the section of the contract where the clause is located (e.g., SEC I, SEC K, SEC L, SEC G).
• Full Text Clauses: Includes the complete text for certain key provisions, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Buy American-Free Trade Agreements-Israeli Trade Act Certificate" (52.225-4).
• Specific Requirements: Details requirements related to representations, prohibitions, certifications, and payment instructions (e.g., WAWF payment instructions).

Bidders must review these clauses and provisions to understand their obligations and any potential impacts on their ability to bid or perform the contract. Key areas to note include:

• Prohibitions: Such as those related to covered defense telecommunications equipment, the Xinjiang Uyghur Autonomous Region, and trafficking in persons.
• Representations and Certifications: Requirements for providing information on business operations, domestic end products, and other compliance matters.
• Payment Procedures: Instructions for submitting payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system.
• Trade Acts: Compliance with Buy American and Free Trade Agreements.

Bidders should pay close attention to any clauses requiring specific representations or disclosures as part of their proposal submission.