Z1DA--648-24-701 EHRM Infrastructure Upgrades Phase 2 Construction - Portland, OR

Specifications

This document contains the Table of Contents for the VHA Master Specifications for the EHRM Infrastructure Upgrades - Phase 2 project. It outlines various divisions and sections related to general requirements, existing conditions, concrete, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, special construction, fire suppression, HVAC, electrical, communications, earthwork, exterior improvements, disposal and retention, protection of existing vegetation, structures, equipment, utilities, and improvements, restoration, physical data, professional surveying services, layout of work, as-built drawings, warranty management, use of roadways, temporary use of mechanical and electrical equipment, temporary toilets, availability and use of utility services, tests, instructions, and government-furnished property.

• Division 01 - General Requirements: Covers general project requirements, safety, submittals, construction waste management, sustainable construction, and commissioning.
• Division 02 - Existing Conditions: Details demolition and lead-based paint removal.
• Division 03 - Concrete: Specifies requirements for cast-in-place concrete.
• Division 06 - Wood, Plastics and Composites: Includes rough carpentry.
• Division 07 - Thermal and Moisture Protection: Covers firestopping and joint sealants.
• Division 08 - Openings: Details hollow metal doors and frames, interior wood doors, access doors and frames, and door hardware.
• Division 09 - Finishes: Includes subsurface preparation for floor finishes, non-structural metal framing, gypsum board, resilient tile flooring, and painting.
• Division 10 - Specialties: Covers fire extinguisher cabinets.
• Division 13 - Special Construction: Includes seismic restraint requirements for non-structural components.
• Division 21 - Fire Suppression: Details wet-pipe sprinkler systems.
• Division 23 - HVAC: Covers common work results, testing, adjusting, and balancing, HVAC and boiler plant insulation, commissioning of HVAC systems, direct-digital control systems for HVAC, hydronic piping, refrigerant piping, HVAC ducts and casings, air outlets and inlets, and decentralized unitary HVAC equipment.
• Division 26 - Electrical: Includes requirements for electrical installations, low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective devices, commissioning of electrical systems, lighting controls, wiring devices, low-voltage transformers, panelboards, enclosed switches and circuit breakers, facility lightning protection, and surge protective devices.
• Division 27 - Communications: Covers requirements for communications installations, grounding and bonding for communications systems, identification, structured cabling, communications cabinets, racks, frames, and enclosures, termination blocks and patch panels, optical fiber backbone cabling, optical fiber splicing and terminations, and copper horizontal cabling.
• Division 31 - Earthwork: Includes excavation, flowable fill, cement and concrete for exterior improvements, asphalt paving, and pavement markings.
• Division 32 - Exterior Improvements: Covers cement and concrete for exterior improvements, asphalt paving, and pavement markings.

This document is crucial for bidders as it provides a comprehensive outline of all technical specifications and requirements for the EHRM Infrastructure Upgrades - Phase 2 project. It details the scope of work, materials, installation procedures, quality assurance, and testing requirements across various disciplines, enabling bidders to understand the full extent of the project and prepare accurate proposals.

Solicitation

This is an Invitation for Bid (IFB) for the EHRM Infrastructure Upgrades Phase 2 construction project. The project aims to upgrade facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system at the Portland VA Medical Center and Vancouver VA Medical Center.

• Vancouver, WA Facility: Includes providing a redundant fiber run, adding primary fiber home runs, upgrading facility power and HVAC distribution, conducting a physical security assessment and upgrades, and hazardous material abatement. Firestopping in existing TRs will also be addressed.

• Portland, OR Facility: Includes adding primary fiber home runs, providing new TRs and relocating existing equipment, upgrading facility power and HVAC distribution, adding redundant fiber home runs, and addressing firestopping in existing TRs.

• The contractor shall provide all necessary tools, equipment, materials, labor, and supervision.

• The contractor shall complete the entire project within 365 calendar days after receiving the Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Due Date for Offers: February 17, 2026, by 1:00 PM EST.

• Submission Method: Bids must be submitted via email to Sierra.Tate@va.gov and Bridget.May@va.gov. Only emailed bids will be accepted.

• Bid Opening: Conducted via teleconference; details to be announced via amendment.

• Award: Will be made on the Grand Total (Line Items 0001 and 0002 - Base Bid) to the responsible bidder whose bid is most advantageous to the government, considering price.

• Site Visit: A formal site visit is scheduled; details will be provided in an amendment.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• Bid Guarantee: Required, Standard Form 24, in an amount not less than 20 percent of the bid price, not to exceed $3,000,000.

• Performance and Payment Bonds: Required upon award (Standard Forms 25A and 25).

• Technical Questions: Due by January 29, 2026, 5:00 PM EST, via email to sierra.tate@va.gov and bridget.may@va.gov. Subject line: Portland - EHRM Infrastructure Upgrades - Technical Questions.

• Attachments: Includes drawings, specifications, site visit instructions, and limitations on subcontracting forms.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(1)(2).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that a false certification may lead to criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: The document outlines potential penalties for determined non-compliance, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors must be prepared to provide documents or records to the VA to demonstrate compliance upon request.
• Certification Form: A section is provided for the offeror to complete, sign, and return, certifying their compliance.

This is a mandatory certification for offerors. Failure to complete and return this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the specific limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.

Other / Unclassified

This document provides instructions regarding a site visit for the EHRM Infrastructure Upgrades Phase 2 Construction Project. It states that an amendment will be published to Sam.gov with further information about the site visit details.

Bidders should monitor Sam.gov for the upcoming amendment, which will contain crucial information regarding the site visit. This information is essential for understanding the project site and potentially for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a General Decision for Building Construction Projects in Multnomah County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with wage laws when bidding on relevant projects.

• General Decision Number: OR20260100
• State: Oregon
• County: Multnomah County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Publication Date: 01/02/2026
• Wage Rates and Fringes: Detailed listings for various trades including:
  • Heat & Frost Insulator
  • Bricklayer
  • Brick Finisher
  • Tile Finisher
  • Tile Setter
  • Caulker
  • Drywall Hanger
  • Carpenter (including Form Work)
  • Electrician (Communication Technician/Low Voltage Wiring, General)
  • Equipment Operators (Bulldozer, Grader/Blade, Loader, Backhoe/Excavator/Trackhoe, Forklift, Oiler, Roller, Crane)
  • Ironworker
  • Laborer (Mason Tender, Cement/Concrete, Common/General, Rod Carrier, Concrete Saw, Pipelayer)
  • Drywall Finisher/Taper
  • Painter
  • Glazier
  • Floor Layer (Soft Floors)
  • Plasterer
  • Cement Mason/Concrete Finisher
  • Pipefitter
  • Plumber
  • Sprinkler Fitter
  • Sheet Metal Worker
  • Landscape Laborer
  • Bobcat/Skid Steer/Skid Loader Operator
  • Drill Operator
  • Paver Operator (Asphalt, Aggregate, Concrete)
  • Pump Operator
  • Roofer
  • Truck Driver (Dump Truck)
• Executive Order Notes: Information regarding Paid Sick Leave (EO 13706) and minimum wage requirements (EO 13658) for federal contractors.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to penalties and disqualification. The document also highlights specific executive orders that may apply to federal construction contracts, impacting labor practices and wage obligations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Clark and Skamania Counties, Washington. It specifies the prevailing wage rates and fringe benefits for various labor classifications, as required by the Davis-Bacon Act for federal construction contracts.

• Geographic Area: Clark and Skamania Counties, Washington.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Labor Classifications & Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Electrician, Carpenter, Operator, Laborer, Pipelayer, etc.) with their corresponding hourly wage rates and fringe benefit amounts.
• Effective Dates: Wage rates are effective on various dates, primarily in 2025 and early 2026.
• Identifiers: Includes General Decision Numbers, modification numbers, and publication dates.
• Notes: Provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and outlines the Wage Determination Appeals Process.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on federal construction projects in the specified area. Failure to comply with these wage requirements can lead to contract non-compliance. The document also highlights important federal labor regulations that may apply to the contract.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine the level of precautions needed to prevent infection risks. Facilities may customize this template.

• Activity Category: Classifies the type of construction, renovation, or maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and associated patients impacted by the activity, including adjacent areas.
• Patient Risk Category: Determines the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, covering dust control, barrier construction, negative pressurization, cleaning, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• ICRA Permit: A fillable permit form for posting at the activity site, summarizing the determined precautions and control measures.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance activities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The ICRA dictates the necessary safety protocols, containment measures, and cleaning standards, which directly impact project timelines and operational procedures.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades, Phase 2, at the Portland and Vancouver Campuses. It includes site plans, floor plans, mechanical, electrical, and technology details, as well as specific construction details and notes.

• Project Identification: Department of Veterans Affairs, VA Portland Healthcare System, EHRM Infrastructure Upgrades - Phase 2 at Portland and Vancouver Campuses, Project # 648-24-701.
• Drawing Index: Comprehensive list of all sheets included, categorized by discipline (General, Civil, Architectural, Mechanical, Electrical, Technology) and location (Portland and Vancouver Campuses).
• General Notes: Instructions for contractors regarding site work, construction considerations (dust, noise, vibrations), permits, and phasing.
• Specific Discipline Details: Detailed drawings and notes for Mechanical, Electrical, and Technology systems, including schematics, enlarged plans, and details for specific rooms and equipment.
• Site Plans: Overview of both Portland and Vancouver campuses, indicating haul routes, staging areas, and building layouts.
• Details: Specific construction details for conduit penetrations, grounding, wall supports, and exterior conduit installations.

This document is crucial for bidders as it provides the complete technical scope and specifications for the infrastructure upgrades. It details the exact requirements for all systems, materials, and installation methods, enabling bidders to accurately estimate costs, develop project plans, and ensure compliance with all government standards and regulations. The detailed drawings are essential for understanding the scope of work, identifying potential challenges, and preparing a comprehensive proposal.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Firm-Fixed-Price contract for the EHRM Infrastructure Upgrades Phase 2 Portland HCS project at the Portland VA Health Care System. The project involves assessing, inspecting, and verifying existing conditions, followed by construction to upgrade infrastructure.

The scope includes, but is not limited to:

• Providing redundant fiber runs and adding primary fiber home runs in various buildings.

• Adding data drops and upgrading Telecommunication Rooms (TRs).

• Architectural demolition, reconfiguration, expansion, and renovation of existing spaces.

• Construction of new finished spaces, doors, and flooring.

• Structural alterations and new equipment support construction.

• Electrical upgrades (panels, power distribution, UPS, lighting, outlets).

• Installation and programming of Building Automation System (BAS) equipment.

• HVAC upgrades and new controls.

• Plumbing modifications and new installations.

• Data communication infrastructure upgrades, including re-cabling all existing data cabling to CAT 6A.

• Fiber infrastructure backbone upgrades (within and between buildings).

• Civil site construction and landscaping.

• Abatement of asbestos and lead-based paint.

• Fire Suppression and Fire Alarm upgrades.

• Firestopping and fire caulking.

• Physical security upgrades (access control, intrusion detection, cameras).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 365 calendar days from Notice to Proceed.

• Magnitude of Construction: $5,000,000 to $10,000,000.

• The solicitation will be issued as an Invitation for Bid (IFB) in accordance with FAR Part 14.

• Offers will be evaluated according to procedures listed in the solicitation.

• Solicitation issuance is anticipated in late October 2025.

• All questions must be submitted in writing to Sierra.Tate@va.gov and Bridget.May@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 with a size standard of $45 million.

• This notice is not a request for competitive offers.

• Place of Performance: Portland VA Health Care System, Portland, OR 97239.