Z1DA--648-24-701 EHRM Infrastructure Upgrades Phase 2 Construction - Portland, OR

Form / Attachment / Pricing Sheet

This document provides site maps and addresses for VA facilities in Portland, Oregon, and Vancouver, Washington. It includes general location information and specific addresses for the Portland VA Health Care System and the Vancouver VA address.

• Map of the Portland metropolitan area highlighting the locations of the Portland VA Medical Center and Vancouver VA Medical Center.
• Specific street addresses for both the Portland VA address (3710 SW US Veterans Hospital Rd, Portland, OR 97239) and the Vancouver VA address (1601 E Fourth Plain BLVD, Vancouver, WA 98661).
• Detailed campus maps for the VA Portland Health Care System (including Building 100, 101, 102, and the Vancouver Campus) with parking information and building designations.

This document is relevant for bidders needing to understand the physical locations of VA facilities, particularly if the opportunity involves site visits, on-site work, or delivery to these locations. The detailed campus maps can assist in planning logistics and understanding the layout of the facilities.

Amendment / Modification

• Clarified the Site Visit Location.

• Provided an updated map for the site visits, titled "EHRM Pre Bid Site Maps Portland and Vancouver 1-22-2026".

• Changed the solicitation close time from 5:00 PM EST to 1:00 PM EST on Tuesday, February 17, 2026.

• Site Visit Location and associated map.

• Solicitation closing date and time.

• The deadline for proposal submissions has been moved to an earlier time on the same day.

Amendment / Modification

• Clarifies site visit instructions.

• Updates the solicitation due date.

• The solicitation was initially issued on 1/14/26 and went inactive on 1/16/26. It is now active as of 1/20/26.

• The presolicitation closed on 1/13/26.

• Site Visit Instructions (details provided in attached document: "EHRM Infra Upgrades Phase 2 Portland Site Visit Instructions").

• Site visit maps (provided in attached document: "EHRM pre-bid site visit maps").

• Solicitation due date.

• The due date for offers has been extended to February 17, 2026, 5:00 PM EST.

• A site visit is scheduled for Tuesday, January 27, 2026, at 10:00 AM PST (Portland Campus) and 1:00 PM PST (Vancouver Campus).

Form / Attachment / Pricing Sheet

This document contains maps and site plans for the VA Portland Health Care System, including both the Portland and Vancouver campuses. It provides visual guidance for navigating the facilities, identifying building locations, parking areas, and key points of interest.

• Maps of the Portland VA Health Care System campus, detailing buildings, parking lots (labeled with P for Patient Parking and S for Staff Parking), roads, and key services.
• Map of the Vancouver VA Health Care System campus, showing building numbers, parking areas, and access roads.
• Specific building floor plans (e.g., Building 102 - P2 North Parking Structure, Building 100 - B1 Area 'A' & Area 'C').
• Addresses for the Vancouver VA and Portland VA facilities.
• Key for building and service designations on the Vancouver campus map.
• Instructions for meeting locations (e.g., "Park in lot 6, Meet in B1C-134" for Portland; "Meet at Bldg. 4, Park in Lot 6" for Vancouver).

This document is crucial for bidders attending pre-bid site visits or needing to understand the physical layout of the VA facilities relevant to the opportunity. It helps in planning logistics for site visits and understanding the environment where services may be performed. The specific meeting instructions are vital for timely and accurate arrival at designated locations.

Other / Unclassified

This document provides instructions and details for two organized site visits related to the EHRM Infrastructure Upgrades project.

Potential bidders should note the following:

Portland Site Visit:

• Date and Time: Tuesday, January 27, 2026, at 10:00 AM (PST)
• Location: Portland Healthcare System, 3710 SW US Veterans Hospital Rd., Portland, OR 97239
• Meeting Point: Report to Michael Major at B1C-134 Building 100. Use the parking structure entrance from P2.
• Parking: Visitors should walk through P2 parking structure from parking lot #6. Carpooling or arriving early is recommended due to parking limitations.
• Contact for Directions: Engineering office at (503) 220-8262, extension 56323.

Vancouver Site Visit:

• Date and Time: Tuesday, January 27, 2026, at 1:00 PM (PST)
• Location: Vancouver Campus, 1601 E Fourth Plain BLVD, Vancouver, WA 98661
• Meeting Point: Report to Michael Major at Bldg. 4.
• Parking: Visitors should walk to Bldg. 4 from parking lot #6. Carpooling or arriving early is recommended due to parking limitations.
• Contact for Directions: Engineering office at 503-220-8262, extension 56323.

This information is crucial for bidders who need to attend these site visits as part of the opportunity's requirements or for gaining a better understanding of the project site.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Clark and Skamania Counties, Washington. It specifies the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on relevant projects.

• Geographic Area: Clark and Skamania Counties, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Effective Date: Primarily January 2, 2026, with some rates effective earlier in 2024 and 2025.
• Classifications & Rates: Lists specific job classifications (e.g., Bricklayer, Electrician, Carpenter, Operator) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Includes various identifiers (e.g., "SU", "UAVG", "SA") to denote the source and type of wage data (union, survey, state-adopted).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage), providing minimum hourly rates for 2025.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or post-award issues. The document also outlines the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades, Phase 2, at the Portland and Vancouver Campuses. It includes site plans, building layouts, mechanical, electrical, and technology system details, as well as specific construction details and notes.

• Project Team: Lists key personnel and their contact information.
• General Notes: Outlines important construction considerations, including verification of dimensions, patching/repair requirements, firestopping, site work hours, and contractor restrictions.
• Phasing Plan: Details the project's phased approach for both Vancouver and Portland campuses, emphasizing occupied building operations and swing shift work for specific tasks.
• Construction Considerations: Specific guidance on airborne debris control, noise and vibration mitigation, and maintaining access during construction.
• Permits: Requirements for internal electrical permits and traffic control plans.
• Drawing Index: A comprehensive list of all drawings included in the document set, categorized by discipline (General, Civil, Architectural, Mechanical, Electrical, Technology) and by campus (Portland, Vancouver).
• Details: Various construction details, including firestopping, conduit penetrations, wall types, and room finish schedules.

This document is crucial for bidders to understand the full scope of the EHRM Infrastructure Upgrades project. It provides detailed technical specifications, site layouts, and specific requirements for construction, materials, and execution across multiple buildings and campuses. Bidders must review these drawings thoroughly to accurately estimate costs, develop construction plans, and ensure compliance with all project requirements.

Solicitation / RFP / RFQ

This solicitation is for the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades Phase 2 construction project. The project aims to support the new EHRM system by upgrading facility infrastructure, including fiber optic runs, power distribution, HVAC, and firestopping, at the Portland VA Medical Center and Vancouver VA Medical Center.

• Installation of redundant fiber runs in multiple buildings at both VA Medical Centers.

• Upgrade of facility power and HVAC distribution systems.

• Physical security assessment and upgrades.

• Hazardous material abatement.

• Repair of firestopping in existing TR locations.

• The project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 365 calendar days after receiving notice to proceed.

• Estimated Construction Magnitude: $5,000,000 and $10,000,000.

• Bids must be submitted via email to Sierra.Tate@va.gov and Bridget.May@va.gov by the due date and time specified.

• Bids must be submitted as a lump sum price for Line Items 0001 (Vancouver) and 0002 (Portland) (Base Bid).

• Award will be made on the Grand Total.

• Pricing must be in whole dollar values.

• Evaluation will be based on the lowest price that is fair and reasonable and most advantageous to the Government.

• Key deadlines:

  • Questions Cut-off: January 29, 2026, 5:00 PM EST
  • Bid Submission Due Date: February 17, 2026, 1:00 PM EST

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of bid submission and award.

• A pre-bid site visit is scheduled; details will be posted via amendment.

• Offerors must acknowledge all amendments.

• Bid Guarantee required (20% of bid price, not to exceed $3,000,000).

• Payment and Performance Bonds will be required upon award.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. § 8127(1)(2).

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contracts: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• The certification acknowledges that false statements are subject to penalties under 18 U.S.C. § 1001.
• Offerors must provide documentation upon request to demonstrate compliance.
• Failure to provide this completed and signed certification will render the offer ineligible for evaluation and award.

Bidders must carefully review the applicable limitation based on the predominant NAICS code for the opportunity. This certification is mandatory and must be completed, signed, and returned with the bid, quotation, or proposal. Failure to comply will result in disqualification.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Multnomah County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: OR20260100, effective 01/02/2026.
• Superseded Decision Number: OR20250100.
• Geographic Area: Multnomah County, Oregon.
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Trades and Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Electrician, Carpenter, Plumber, etc.) with their corresponding hourly wage rates and fringe benefits.
• Effective Dates: Various effective dates for different trade classifications, generally ranging from 01/01/2024 to 07/01/2025.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), including applicability and requirements.
• Appeals Process: Information on how to appeal wage determination decisions.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also provides context on paid sick leave and minimum wage requirements applicable to federal contracts.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary infection prevention and control precautions. Facilities may customize this template.

• Activity Category: Classifies the type of construction, renovation, or maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and patient types impacted by the activity.
• Patient Risk Category: Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Precautions: Determines the minimum level of infection prevention and control measures required (Levels I, II, III, IV) based on Activity Category and Patient Risk Category.
• Control Measures: Details specific actions required for each Level of Precautions, including dust control, barrier construction, negative pressurization, and cleaning.
• Completion Measures: Outlines requirements for cleaning and barrier removal upon activity completion.
• ICRA Permit: A fillable form for posting at the activity site, summarizing the determined precautions.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance projects. Bidders must be aware of these requirements to accurately estimate costs, plan their work, and ensure compliance, as failure to adhere to these measures can impact project execution and safety. The document outlines the specific control measures that will be required, including dust control, barrier construction, and negative pressurization, which directly affect how work must be performed.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, which lists equipment and materials for which contract documents require submittals, but which have been omitted from the submittal register. It serves as a scheduling document for submittals and is used to control submittal actions throughout the contract period.

• Activity No.
• Title and Location
• Transmittal No.
• Item Number
• Specification Paragraph Number
• Description of Item Submitted
• Type of Submittal (Drawings, Instructions, Schedules, Statements, Reports, Certificates, Samples, Records, O&M Manuals, Information Only)
• Contractor Action (Code, Date)
• Government Action (Code, Date)
• Submitted To Government
• Classification
• Reviewer
• Contractor Schedule Dates
• Approval Needed By
• Material Needed By
• Remarks

This document is crucial for bidders as it outlines all required submittals, their associated timelines, and responsible parties. Understanding this register is essential for ensuring timely submission of all necessary documentation, which is critical for project progression and compliance with contract requirements. It helps bidders plan their workflow and allocate resources effectively to meet submission deadlines and avoid potential delays or issues.

Other / Unclassified

This document provides instructions regarding a site visit for the EHRM Infrastructure Upgrades Phase 2 Construction Project.

It informs bidders that an amendment will be published on SAM.gov containing specific details about the site visit.

Specifications

This document contains the Table of Contents for the VHA Master Specifications for the EHRM Infrastructure Upgrades - Phase 2 project. It outlines various divisions and sections related to general requirements, existing conditions, concrete, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, special construction, fire suppression, HVAC, electrical, communications, earthwork, exterior improvements, disposal and retention, protection of existing vegetation, structures, equipment, utilities, and improvements, restoration, physical data, professional surveying services, layout of work, as-built drawings, warranty management, use of roadways, temporary use of mechanical and electrical equipment, temporary toilets, availability and use of utility services, tests, instructions, and government-furnished property.

• Division 01 - General Requirements: Covers general project requirements, safety, submittals, construction waste management, sustainable construction, and commissioning.
• Division 02 - Existing Conditions: Details demolition and lead-based paint removal.
• Division 03 - Concrete: Specifies requirements for cast-in-place concrete.
• Division 06 - Wood, Plastics and Composites: Includes rough carpentry.
• Division 07 - Thermal and Moisture Protection: Covers firestopping and joint sealants.
• Division 08 - Openings: Details hollow metal doors and frames, interior wood doors, access doors and frames, and door hardware.
• Division 09 - Finishes: Includes subsurface preparation for floor finishes, non-structural metal framing, gypsum board, resilient tile flooring, and painting.
• Division 10 - Specialties: Covers fire extinguisher cabinets.
• Division 13 - Special Construction: Includes seismic restraint requirements for non-structural components.
• Division 21 - Fire Suppression: Details wet-pipe sprinkler systems.
• Division 23 - HVAC: Covers common work results, testing, adjusting, and balancing, HVAC and boiler plant insulation, commissioning of HVAC systems, direct-digital control systems for HVAC, hydronic piping, refrigerant piping, HVAC ducts and casings, air outlets and inlets, and decentralized unitary HVAC equipment.
• Division 26 - Electrical: Includes requirements for electrical installations, low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective devices, commissioning of electrical systems, lighting controls, wiring devices, low-voltage transformers, panelboards, enclosed switches and circuit breakers, facility lightning protection, and surge protective devices.
• Division 27 - Communications: Covers requirements for communications installations, grounding and bonding for communications systems, identification, structured cabling, communications cabinets, racks, frames, and enclosures, termination blocks and patch panels, optical fiber backbone cabling, optical fiber splicing and terminations, and copper horizontal cabling.
• Division 31 - Earthwork: Includes excavation, flowable fill, cement and concrete for exterior improvements, asphalt paving, and pavement markings.
• Division 32 - Exterior Improvements: Covers cement and concrete for exterior improvements, asphalt paving, and pavement markings.

This document is crucial for bidders as it provides a comprehensive outline of all technical specifications and requirements for the EHRM Infrastructure Upgrades - Phase 2 project. It details the scope of work, materials, installation procedures, quality assurance, and testing requirements across various disciplines, enabling bidders to understand the full extent of the project and prepare accurate proposals.

Solicitation

This is an Invitation for Bid (IFB) for the EHRM Infrastructure Upgrades Phase 2 construction project. The project aims to upgrade facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system at the Portland VA Medical Center and Vancouver VA Medical Center.

• Vancouver, WA Facility: Includes providing a redundant fiber run, adding primary fiber home runs, upgrading facility power and HVAC distribution, conducting a physical security assessment and upgrades, and hazardous material abatement. Firestopping in existing TRs will also be addressed.

• Portland, OR Facility: Includes adding primary fiber home runs, providing new TRs and relocating existing equipment, upgrading facility power and HVAC distribution, adding redundant fiber home runs, and addressing firestopping in existing TRs.

• The contractor shall provide all necessary tools, equipment, materials, labor, and supervision.

• The contractor shall complete the entire project within 365 calendar days after receiving the Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Due Date for Offers: February 17, 2026, by 1:00 PM EST.

• Submission Method: Bids must be submitted via email to Sierra.Tate@va.gov and Bridget.May@va.gov. Only emailed bids will be accepted.

• Bid Opening: Conducted via teleconference; details to be announced via amendment.

• Award: Will be made on the Grand Total (Line Items 0001 and 0002 - Base Bid) to the responsible bidder whose bid is most advantageous to the government, considering price.

• Site Visit: A formal site visit is scheduled; details will be provided in an amendment.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• Bid Guarantee: Required, Standard Form 24, in an amount not less than 20 percent of the bid price, not to exceed $3,000,000.

• Performance and Payment Bonds: Required upon award (Standard Forms 25A and 25).

• Technical Questions: Due by January 29, 2026, 5:00 PM EST, via email to sierra.tate@va.gov and bridget.may@va.gov. Subject line: Portland - EHRM Infrastructure Upgrades - Technical Questions.

• Attachments: Includes drawings, specifications, site visit instructions, and limitations on subcontracting forms.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(1)(2).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that a false certification may lead to criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: The document outlines potential penalties for determined non-compliance, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors must be prepared to provide documents or records to the VA to demonstrate compliance upon request.
• Certification Form: A section is provided for the offeror to complete, sign, and return, certifying their compliance.

This is a mandatory certification for offerors. Failure to complete and return this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the specific limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.

Other / Unclassified

This document provides instructions regarding a site visit for the EHRM Infrastructure Upgrades Phase 2 Construction Project. It states that an amendment will be published to Sam.gov with further information about the site visit details.

Bidders should monitor Sam.gov for the upcoming amendment, which will contain crucial information regarding the site visit. This information is essential for understanding the project site and potentially for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a General Decision for Building Construction Projects in Multnomah County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with wage laws when bidding on relevant projects.

• General Decision Number: OR20260100
• State: Oregon
• County: Multnomah County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Publication Date: 01/02/2026
• Wage Rates and Fringes: Detailed listings for various trades including:
  • Heat & Frost Insulator
  • Bricklayer
  • Brick Finisher
  • Tile Finisher
  • Tile Setter
  • Caulker
  • Drywall Hanger
  • Carpenter (including Form Work)
  • Electrician (Communication Technician/Low Voltage Wiring, General)
  • Equipment Operators (Bulldozer, Grader/Blade, Loader, Backhoe/Excavator/Trackhoe, Forklift, Oiler, Roller, Crane)
  • Ironworker
  • Laborer (Mason Tender, Cement/Concrete, Common/General, Rod Carrier, Concrete Saw, Pipelayer)
  • Drywall Finisher/Taper
  • Painter
  • Glazier
  • Floor Layer (Soft Floors)
  • Plasterer
  • Cement Mason/Concrete Finisher
  • Pipefitter
  • Plumber
  • Sprinkler Fitter
  • Sheet Metal Worker
  • Landscape Laborer
  • Bobcat/Skid Steer/Skid Loader Operator
  • Drill Operator
  • Paver Operator (Asphalt, Aggregate, Concrete)
  • Pump Operator
  • Roofer
  • Truck Driver (Dump Truck)
• Executive Order Notes: Information regarding Paid Sick Leave (EO 13706) and minimum wage requirements (EO 13658) for federal contractors.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to penalties and disqualification. The document also highlights specific executive orders that may apply to federal construction contracts, impacting labor practices and wage obligations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Clark and Skamania Counties, Washington. It specifies the prevailing wage rates and fringe benefits for various labor classifications, as required by the Davis-Bacon Act for federal construction contracts.

• Geographic Area: Clark and Skamania Counties, Washington.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Labor Classifications & Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Electrician, Carpenter, Operator, Laborer, Pipelayer, etc.) with their corresponding hourly wage rates and fringe benefit amounts.
• Effective Dates: Wage rates are effective on various dates, primarily in 2025 and early 2026.
• Identifiers: Includes General Decision Numbers, modification numbers, and publication dates.
• Notes: Provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and outlines the Wage Determination Appeals Process.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on federal construction projects in the specified area. Failure to comply with these wage requirements can lead to contract non-compliance. The document also highlights important federal labor regulations that may apply to the contract.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine the level of precautions needed to prevent infection risks. Facilities may customize this template.

• Activity Category: Classifies the type of construction, renovation, or maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and associated patients impacted by the activity, including adjacent areas.
• Patient Risk Category: Determines the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, covering dust control, barrier construction, negative pressurization, cleaning, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• ICRA Permit: A fillable permit form for posting at the activity site, summarizing the determined precautions and control measures.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance activities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The ICRA dictates the necessary safety protocols, containment measures, and cleaning standards, which directly impact project timelines and operational procedures.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades, Phase 2, at the Portland and Vancouver Campuses. It includes site plans, floor plans, mechanical, electrical, and technology details, as well as specific construction details and notes.

• Project Identification: Department of Veterans Affairs, VA Portland Healthcare System, EHRM Infrastructure Upgrades - Phase 2 at Portland and Vancouver Campuses, Project # 648-24-701.
• Drawing Index: Comprehensive list of all sheets included, categorized by discipline (General, Civil, Architectural, Mechanical, Electrical, Technology) and location (Portland and Vancouver Campuses).
• General Notes: Instructions for contractors regarding site work, construction considerations (dust, noise, vibrations), permits, and phasing.
• Specific Discipline Details: Detailed drawings and notes for Mechanical, Electrical, and Technology systems, including schematics, enlarged plans, and details for specific rooms and equipment.
• Site Plans: Overview of both Portland and Vancouver campuses, indicating haul routes, staging areas, and building layouts.
• Details: Specific construction details for conduit penetrations, grounding, wall supports, and exterior conduit installations.

This document is crucial for bidders as it provides the complete technical scope and specifications for the infrastructure upgrades. It details the exact requirements for all systems, materials, and installation methods, enabling bidders to accurately estimate costs, develop project plans, and ensure compliance with all government standards and regulations. The detailed drawings are essential for understanding the scope of work, identifying potential challenges, and preparing a comprehensive proposal.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Firm-Fixed-Price contract for the EHRM Infrastructure Upgrades Phase 2 Portland HCS project at the Portland VA Health Care System. The project involves assessing, inspecting, and verifying existing conditions, followed by construction to upgrade infrastructure.

The scope includes, but is not limited to:

• Providing redundant fiber runs and adding primary fiber home runs in various buildings.

• Adding data drops and upgrading Telecommunication Rooms (TRs).

• Architectural demolition, reconfiguration, expansion, and renovation of existing spaces.

• Construction of new finished spaces, doors, and flooring.

• Structural alterations and new equipment support construction.

• Electrical upgrades (panels, power distribution, UPS, lighting, outlets).

• Installation and programming of Building Automation System (BAS) equipment.

• HVAC upgrades and new controls.

• Plumbing modifications and new installations.

• Data communication infrastructure upgrades, including re-cabling all existing data cabling to CAT 6A.

• Fiber infrastructure backbone upgrades (within and between buildings).

• Civil site construction and landscaping.

• Abatement of asbestos and lead-based paint.

• Fire Suppression and Fire Alarm upgrades.

• Firestopping and fire caulking.

• Physical security upgrades (access control, intrusion detection, cameras).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 365 calendar days from Notice to Proceed.

• Magnitude of Construction: $5,000,000 to $10,000,000.

• The solicitation will be issued as an Invitation for Bid (IFB) in accordance with FAR Part 14.

• Offers will be evaluated according to procedures listed in the solicitation.

• Solicitation issuance is anticipated in late October 2025.

• All questions must be submitted in writing to Sierra.Tate@va.gov and Bridget.May@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 with a size standard of $45 million.

• This notice is not a request for competitive offers.

• Place of Performance: Portland VA Health Care System, Portland, OR 97239.