Z1DA--648-24-701 EHRM Infrastructure Upgrades Phase 2 Construction - Portland, OR

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to the EHRM Infrastructure Upgrades Phase 2 Construction project in Portland, OR.

• Asbestos Surveys: The VA will provide sampling for materials related to the project, but contractors should not rely solely on VA-supplied surveys for worker safety or disposal.
• Specifications: Division 28 specifications for Physical Access Control systems will be provided. A specification for Division 28 - Fire Detection & Alarm is not required.
• Fiber Installation: Fiber cables are to be terminated with LC cassettes. New optical fiber will be installed in maxcell innerduct in both campuses.
• Duct Bank Encasement: All new duct bank conduit installation requires concrete encasement per Dtl 4/Sht CD501. Existing conduit shown on CS100 does not need additional concrete encasement.
• Site Work Hours: Site work is to occur during normal business hours. However, cable and fiber terminations behind a closed door are to occur during normal business hours, while all other work is to occur between 4:00 p.m. and midnight. The VA will allow for (4) 10-hour shifts (4:00 pm - 2:00 am).
• Staging Areas: The VA will designate specific site maps for staging areas and provide contractors with space for staging at both campuses.
• Site Superintendent: A separate Site Superintendent is required for each campus if both are under construction simultaneously.
• Contractor Badging: All personnel working within VA facilities require a VA PIV Card. The process for obtaining PIV badges can be found at the provided URL, and contractors must start this process immediately after bonds are provided.
• Tree Protection: Replacement trees will be equal to the assumed diameter at maturity. The liability for tree death starts from notice to proceed and ends after the warranty period. Excavation within 5' of a tree dripline requires specific methods (vacuum, air knife, hydro, or hand dug).
• Sales Tax: Offerors must include all state and local sales or use taxes for construction materials in their bid price. The Government will not provide tax exemptions.

This document clarifies various technical and logistical aspects of the project, impacting how contractors should approach material specifications, installation methods, site work scheduling, and personnel requirements. It addresses discrepancies in drawings and specifications, provides definitions for terms like "TR" and "TE," and clarifies requirements for site access and safety.

Amendment / Modification

• Provides additional clarification to VA responses to select RFI questions.

• Attaches a "Technical Question Tracker" document.

• Updates information regarding the bid opening conference call.

• The "Technical Question Tracker" is attached.

• Bid opening conference details are provided.

• The bid submission deadline remains unchanged (March 4, 2026, at 1:00 pm ET).

• An in-person bid opening will not be facilitated; participation will be via teleconference.

Form / Attachment / Pricing Sheet

This document is a "Final Report Geotechnical Subsurface Investigation" for the "Proposed Campus Security Fence" project at the Portland VA Medical Center - Vancouver Campus. It provides an evaluation of subsurface conditions and recommendations for the design and construction of fence support foundations, as well as subgrade modification and pavement design if needed.

• Project Overview: Details the proposed replacement of an existing 6-foot high chain-link fence with a new campus security fence approximately 1.1 miles long, including motorized vehicle and personnel gates.
• Investigative Procedures: Outlines the methods used, including eight test borings, Standard Penetration Test (SPT) sampling, and laboratory testing (moisture content, pH, Atterberg Limits, particle size analysis).
• Site and Subsurface Conditions: Describes general site conditions, soil types encountered (predominantly loose to medium dense granular soils, with some sandy silt), and groundwater conditions (encountered only in one boring at 15 feet depth).
• Design Recommendations: Provides guidance on shallow spread foundations, post foundations (vertical and lateral capacity), seismic considerations, corrosion considerations, and subgrade preparation for pavements and sidewalks.
• Construction Recommendations: Offers advice on site preparation, fill material, foundation excavations, groundwater control, and excavation slopes.

This report is crucial for any bidder involved in the construction of the security fence and any associated pavement or sidewalk work. It provides essential geotechnical data and recommendations that will directly impact:

• Foundation design and installation for fence posts and gates.
• Requirements for subgrade preparation and modification.
• Pavement design parameters (asphalt or concrete) if repairs or replacements are needed.
• Excavation and slope stability considerations.
• Potential groundwater control measures. Understanding these geotechnical aspects is vital for accurate bidding, project planning, and successful execution of the work.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Div 28 Specifications.pdf", provides detailed specifications for Electronic Safety and Security (ESS) systems. It outlines common work results, related work, definitions, quality assurance, submittals, applicable publications, and specific requirements for conductors, cables, grounding, bonding, conduits, backboxes, and physical access control systems.

• Division 28 Specifications: Covers various aspects of ESS, including:
  • Conductors and Cables (Section 28 05 13)
  • Grounding and Bonding (Section 28 05 26)
  • Conduits and Backboxes (Section 28 05 28.33)
  • Physical Access Control Systems (Section 28 13 00)
• Technical Requirements: Details installation, testing, materials, and component specifications for ESS.
• Applicable Standards: References numerous industry standards (e.g., NEC, UL, ANSI, IEEE, ISO, FIPS) that must be adhered to.

This attachment is crucial for any bidder involved in the installation, integration, or supply of electronic safety and security systems. It defines the technical standards, materials, and installation methods required for the project, directly impacting proposal development, cost estimation, and execution planning. Bidders must thoroughly review these specifications to ensure compliance and accurately scope their offerings.

Forms / Attachments / Pricing Sheets

This document, "Attachment 4 - Electrical Schedules.pdf", provides detailed electrical schedules and diagrams for the VA Portland Health Care System (VAPORHCS) project. It is intended to inform bidders about the specific electrical components, configurations, and load summaries required for the project.

• Panel Schedules: Detailed breakdowns for various electrical panels including MCB1, MCB2, B1L1-F-6 UPS, and B1DEL1-F-14, listing circuit numbers, load descriptions, breaker ratings, wire sizes, and load summaries (connected load, demand factor, estimated demand).
• Disconnect and Starter Schedule: Lists types, ratings, voltage, poles, and enclosure details for disconnects and starters.
• LED Luminaire Schedule: Details specifications for LED lighting fixtures, including dimensions, wattage, driver type, color temperature, CRI, and mounting.
• Lighting Sequence of Operation: Outlines how lighting systems are controlled, including vacancy control, manual adjustments, and automatic shut-off after a period of vacancy.
• Load Summary: Provides an overview of the total estimated demand and connected loads for different areas.
• Partial Electrical Riser Diagram: A simplified diagram illustrating the electrical power distribution.
• Keynotes and Notes: Includes important information regarding circuit breaker requirements, lighting specifications (color temperature, CRI), and coordination with architectural and interior design elements.

This document is crucial for bidders to understand the electrical infrastructure requirements of the project. It details the specific types and quantities of electrical components, load capacities, and lighting systems. This information is essential for accurate cost estimation, proposal development, and ensuring compliance with the project's electrical specifications.

Form / Attachment / Pricing Sheet

This document is the "Overall Site Plan" for the VA Portland Health Care System (VAPORHCS), specifically for the EHRM Infrastructure Upgrades - Phase 2 project. It provides a visual representation of the campus layout, existing and proposed infrastructure, and building locations.

• Campus Layout: Depicts various buildings labeled with numbers and names (e.g., Primary Care, Imaging, Community Living Center).
• Infrastructure: Shows proposed concrete encased communication conduits and existing communication conduits.
• Roads and Lots: Outlines roads (e.g., East 4th Plain Blvd, Marine Corps Drive) and numbered lots.
• Key Information: Includes a scale, project title, drawing title, project number, and revision information.

This site plan is crucial for bidders to understand the physical context of the project. It helps in visualizing the scope of work, identifying the locations of existing and proposed infrastructure, and understanding the overall site logistics. This information is essential for planning and executing any construction or upgrade activities within the VAPORHCS campus.

Form / Attachment / Pricing Sheet

This document outlines the requirements for project schedules, including initial schedules, baseline schedules, monthly updates, and revised schedules. It details the content, format, and submission procedures for these schedules, as well as the criteria for their approval and the implications of non-compliance.

• Project Scheduler: Requirement to designate a qualified 3rd-party scheduling consultant with at least five years of experience.
• Initial Schedule: Due within 7 calendar days after Notice to Proceed (NTP), including a detailed 60-day plan and a summary bar chart. Must be submitted for review and approval; progress payments may be withheld until approved.
• Schedule of Costs: Due within 30 calendar days after NTP, representing true costs and matching project schedule activities. Must equal the total contract price.
• Baseline Schedule: Due within 30 calendar days after initial schedule approval. Must meet specific criteria, including limiting the critical path to 20% of activities and ensuring no more than 5% of activities exceed 20 workdays.
• Monthly Schedule Update: Submitted by the first Monday of each month, reflecting project status and the plan for completion. Approval is required for progress payments.
• Revised Schedule: May be requested by the Government due to projected delays or significant deviations. Must be submitted within 10 calendar days of the request.
• Final Schedule: Due within 30 calendar days of project acceptance, showing actual start and finish dates.
• Software Requirements: Schedules must be prepared using Oracle Primavera P6 Professional (Version 22+) or Microsoft Project Professional (Version 2021+).
• Logic and Relationships: Specific requirements for Finish-to-Start relationships, prohibiting negative lags, lead/lag times, and finish-to-finish relationships without justification.
• Narrative Reports: Required for initial, baseline, monthly, and revised schedules, explaining the project plan, schedule status, anticipated delays, and critical path.

This document is crucial for bidders as it defines the mandatory scheduling and reporting requirements for the contract. Understanding these requirements is essential for accurate proposal development, resource allocation, and successful contract execution. It outlines the tools, formats, and timelines for schedule submissions, which directly impact progress payments and overall project management. Bidders must ensure they have the capability to meet these detailed scheduling specifications.

Form / Attachment / Pricing Sheet

This document provides site plans and floor plans for technology infrastructure upgrades at the VA Vancouver campus. It details the proposed routing of new fiber optic cabling and the location of telecommunications rooms and equipment within various buildings.

• Site Plan (TS100.1): Outlines the overall campus layout, including roads, parking, and building locations, with proposed conduit pathways for new technology infrastructure.
• Building Floor Plans (TS11.1, TS15.1, TS21.1): Detailed layouts of specific buildings (Building 11, Building 15, Building 21) showing the placement of telecommunications rooms, equipment, and cabling routes on Level 01.
• Fiber Optic Riser Diagram (TS500): A schematic illustrating the vertical routing of new optical fiber cabling between different levels and buildings, including pathways and cable counts.
• Keynotes and Legend: Explanations of symbols, conduit requirements, fiber optic keys, and specific installation notes.

This document is crucial for bidders to understand the physical scope and requirements for installing new technology infrastructure, including cabling, conduit, and telecommunications rooms. It provides essential spatial information for planning and executing the work, identifying specific locations for equipment and pathways within the VA Vancouver campus.

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to the EHRM Infrastructure Upgrades Phase 2 Construction project in Portland, OR.

• Asbestos Surveys: Prime contractors are responsible for providing asbestos sampling for materials. VA reports older than one year may not be accepted for disposal.
• Specifications: Division 28 specifications for Physical Access Control systems will be provided. A specification for Division 28 - Fire Detection & Alarm is not required.
• Fiber Installation: Fiber cables are to be terminated to LC cassettes. All new inside plant fiber will be installed in maxcell innerduct and conduit. Interior fiber cables can only be supported by J-hooks where shown on drawings.
• Duct Bank Encasement: All new duct bank conduit installation requires concrete encasement per Dtl 4/Sht CD501. Existing conduit shown on CS100 does not need additional concrete encasement.
• Alternate Work: An alternate for site underground duct banks with concrete encasement (Vancouver Campus) is to be included in the base bid.
• Site Work Hours: Site work is to occur during normal business hours. Cable and fiber terminations behind closed doors are also to occur during normal business hours. Other work is to occur between 4:00 p.m. and midnight. Four 10-hour shifts (4:00 pm - 2:00 am) are permitted.
• Staging Areas: The VA will provide staging areas for both campuses. See Sheet CS001 for Vancouver and CS002 for Portland.
• Fire Lane: The south side of the Vancouver Campus fire lane cannot be shut down during construction and must remain open for emergency responders.
• Site Superintendent: If both campuses are under construction simultaneously, each campus will require a site superintendent.
• Horizontal Boring: Horizontal boring is not allowed for this project; all underground conduit runs must be fully excavated.
• Asphalt Repair: For roadway asphalt repair impacting trenches, the width will extend from the centerline to the curb gutter edge, even if the trench width is less.
• Soils Report: A Geotech Report for the Vancouver Campus is attached.
• Lightning Protection: Specification Section 26 41 00 – Facility Lightning Protection is removed as it is no longer needed.
• Photographs: "In-house" photographs taken with cell phones are acceptable for project progress documentation in lieu of a commercial photographer.
• Commissioning: Commissioning specifications are provided for multiple systems. The VA has assigned a commissioning agent.
• Tree Replacement: Replacement trees will be equal to assumed diameter at maturity and of equivalent species, on a one-for-one basis.
• Outage Notice: The 28-day notice for utility outages will remain in place.
• Excavation near Trees: Excavation within 5' of a tree dripline must be vacuum excavated, air knifed, hydro excavated, or hand dug only.
• Roadway Excavation: Excavation impacting roadways must be covered with plate steel daily if not returned to service.
• SSHO: The SSHO can serve both campuses. The Site Superintendent cannot "dual hat" as SSHO or CQM.
• Surveyor: A Land Surveyor is required for quality assurance and to establish control alignment and grade.
• PVC Conduit: Schedule 40 PVC conduit is allowed underground.
• Sales Tax: Offerors must include all state and local sales or use taxes for construction materials in their bid price.
• Firestopping: All firestopping must be done by a UL or FM Global certified contractor.
• Doors: Two new doors (B1C-126 and B1d-107a) are specified with dimensions and hardware.
• WAPs: Wireless Access Points are provided and installed by the VA.
• PIV Badges: All personnel working within VA facilities require a VA PIV Card. The process for obtaining these cards must be initiated immediately after bonds are provided.

This document clarifies numerous technical details, drawing discrepancies, and procedural requirements, which may impact bidder understanding of scope, material requirements, and execution methods. Bidders should review these responses carefully to ensure their proposals accurately reflect the clarified requirements.

Amendment / Modification

• This amendment provides responses to Request for Information (RFI) and includes attachments.

• It updates the Price Schedule.

• Specifically, it changes the Quantity for CLINs 0001 and 0002 from 0.00 JB to 1.00 JB.

• Price Schedule

• CLINs 0001 and 0002

• Bidders should review the updated Price Schedule and the attached Technical Questions Tracker and Attachments 1-6.

Amendment / Modification

• The deadline for receipt of offers has been extended to March 4, 2026, at 1:00 PM EST.

• An additional amendment will be issued to provide answers to technical questions submitted by vendors.

• Item 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS" section is updated to reflect the extended hour and date for receipt of offers.

• The proposal submission deadline is extended to March 4, 2026, at 1:00 PM EST.

• Offerors are advised to review the upcoming answers to technical questions and update their bids accordingly.

Amendment / Modification

This amendment provides the Site Visit sign-in sheets for the Portland Campus and the Vancouver Campus, both completed on January 29, 2026.

• Site Visit Sign-In Sheet (Portland Campus)
• Site Visit Sign-In Sheet (Vancouver Campus)

This amendment does not appear to modify proposal deadlines, requirements, or evaluation factors. It serves to provide documentation related to a previously conducted site visit.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77625B0050 EHRM Infrastructure Upgrades Construction Phase 2" opportunity at the Portland Healthcare System. The site visit occurred on January 27, 2026, at 10:00 AM PST.

• Lists attendees' names, company/title, email addresses, and phone numbers.

This document indicates which companies and individuals attended the site visit. Potential bidders can use this information to understand who else is interested in the opportunity and potentially for networking or competitive analysis.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit conducted on January 27, 2026, for the EHRM Infrastructure Upgrades Construction Phase 2 at the Vancouver Campus. It records the names, companies, titles, email addresses, and phone numbers of attendees.

• Names of attendees
• Company and title of attendees
• Email addresses of attendees
• Phone numbers of attendees

This document indicates which companies and individuals attended the site visit. This information can be useful for bidders to understand potential competitors or collaborators who have expressed interest in the opportunity by attending the site visit.

Form / Attachment / Pricing Sheet

This document provides site maps and addresses for VA facilities in Portland, Oregon, and Vancouver, Washington. It includes general location information and specific addresses for the Portland VA Health Care System and the Vancouver VA address.

• Map of the Portland metropolitan area highlighting the locations of the Portland VA Medical Center and Vancouver VA Medical Center.
• Specific street addresses for both the Portland VA address (3710 SW US Veterans Hospital Rd, Portland, OR 97239) and the Vancouver VA address (1601 E Fourth Plain BLVD, Vancouver, WA 98661).
• Detailed campus maps for the VA Portland Health Care System (including Building 100, 101, 102, and the Vancouver Campus) with parking information and building designations.

This document is relevant for bidders needing to understand the physical locations of VA facilities, particularly if the opportunity involves site visits, on-site work, or delivery to these locations. The detailed campus maps can assist in planning logistics and understanding the layout of the facilities.

Amendment / Modification

• Clarified the Site Visit Location.

• Provided an updated map for the site visits, titled "EHRM Pre Bid Site Maps Portland and Vancouver 1-22-2026".

• Changed the solicitation close time from 5:00 PM EST to 1:00 PM EST on Tuesday, February 17, 2026.

• Site Visit Location and associated map.

• Solicitation closing date and time.

• The deadline for proposal submissions has been moved to an earlier time on the same day.

Amendment / Modification

• Clarifies site visit instructions.

• Updates the solicitation due date.

• The solicitation was initially issued on 1/14/26 and went inactive on 1/16/26. It is now active as of 1/20/26.

• The presolicitation closed on 1/13/26.

• Site Visit Instructions (details provided in attached document: "EHRM Infra Upgrades Phase 2 Portland Site Visit Instructions").

• Site visit maps (provided in attached document: "EHRM pre-bid site visit maps").

• Solicitation due date.

• The due date for offers has been extended to February 17, 2026, 5:00 PM EST.

• A site visit is scheduled for Tuesday, January 27, 2026, at 10:00 AM PST (Portland Campus) and 1:00 PM PST (Vancouver Campus).

Form / Attachment / Pricing Sheet

This document contains maps and site plans for the VA Portland Health Care System, including both the Portland and Vancouver campuses. It provides visual guidance for navigating the facilities, identifying building locations, parking areas, and key points of interest.

• Maps of the Portland VA Health Care System campus, detailing buildings, parking lots (labeled with P for Patient Parking and S for Staff Parking), roads, and key services.
• Map of the Vancouver VA Health Care System campus, showing building numbers, parking areas, and access roads.
• Specific building floor plans (e.g., Building 102 - P2 North Parking Structure, Building 100 - B1 Area 'A' & Area 'C').
• Addresses for the Vancouver VA and Portland VA facilities.
• Key for building and service designations on the Vancouver campus map.
• Instructions for meeting locations (e.g., "Park in lot 6, Meet in B1C-134" for Portland; "Meet at Bldg. 4, Park in Lot 6" for Vancouver).

This document is crucial for bidders attending pre-bid site visits or needing to understand the physical layout of the VA facilities relevant to the opportunity. It helps in planning logistics for site visits and understanding the environment where services may be performed. The specific meeting instructions are vital for timely and accurate arrival at designated locations.

Other / Unclassified

This document provides instructions and details for two organized site visits related to the EHRM Infrastructure Upgrades project.

Potential bidders should note the following:

Portland Site Visit:

• Date and Time: Tuesday, January 27, 2026, at 10:00 AM (PST)
• Location: Portland Healthcare System, 3710 SW US Veterans Hospital Rd., Portland, OR 97239
• Meeting Point: Report to Michael Major at B1C-134 Building 100. Use the parking structure entrance from P2.
• Parking: Visitors should walk through P2 parking structure from parking lot #6. Carpooling or arriving early is recommended due to parking limitations.
• Contact for Directions: Engineering office at (503) 220-8262, extension 56323.

Vancouver Site Visit:

• Date and Time: Tuesday, January 27, 2026, at 1:00 PM (PST)
• Location: Vancouver Campus, 1601 E Fourth Plain BLVD, Vancouver, WA 98661
• Meeting Point: Report to Michael Major at Bldg. 4.
• Parking: Visitors should walk to Bldg. 4 from parking lot #6. Carpooling or arriving early is recommended due to parking limitations.
• Contact for Directions: Engineering office at 503-220-8262, extension 56323.

This information is crucial for bidders who need to attend these site visits as part of the opportunity's requirements or for gaining a better understanding of the project site.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Clark and Skamania Counties, Washington. It specifies the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on relevant projects.

• Geographic Area: Clark and Skamania Counties, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Effective Date: Primarily January 2, 2026, with some rates effective earlier in 2024 and 2025.
• Classifications & Rates: Lists specific job classifications (e.g., Bricklayer, Electrician, Carpenter, Operator) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Includes various identifiers (e.g., "SU", "UAVG", "SA") to denote the source and type of wage data (union, survey, state-adopted).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage), providing minimum hourly rates for 2025.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or post-award issues. The document also outlines the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades, Phase 2, at the Portland and Vancouver Campuses. It includes site plans, building layouts, mechanical, electrical, and technology system details, as well as specific construction details and notes.

• Project Team: Lists key personnel and their contact information.
• General Notes: Outlines important construction considerations, including verification of dimensions, patching/repair requirements, firestopping, site work hours, and contractor restrictions.
• Phasing Plan: Details the project's phased approach for both Vancouver and Portland campuses, emphasizing occupied building operations and swing shift work for specific tasks.
• Construction Considerations: Specific guidance on airborne debris control, noise and vibration mitigation, and maintaining access during construction.
• Permits: Requirements for internal electrical permits and traffic control plans.
• Drawing Index: A comprehensive list of all drawings included in the document set, categorized by discipline (General, Civil, Architectural, Mechanical, Electrical, Technology) and by campus (Portland, Vancouver).
• Details: Various construction details, including firestopping, conduit penetrations, wall types, and room finish schedules.

This document is crucial for bidders to understand the full scope of the EHRM Infrastructure Upgrades project. It provides detailed technical specifications, site layouts, and specific requirements for construction, materials, and execution across multiple buildings and campuses. Bidders must review these drawings thoroughly to accurately estimate costs, develop construction plans, and ensure compliance with all project requirements.

Solicitation / RFP / RFQ

This solicitation is for the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades Phase 2 construction project. The project aims to support the new EHRM system by upgrading facility infrastructure, including fiber optic runs, power distribution, HVAC, and firestopping, at the Portland VA Medical Center and Vancouver VA Medical Center.

• Installation of redundant fiber runs in multiple buildings at both VA Medical Centers.

• Upgrade of facility power and HVAC distribution systems.

• Physical security assessment and upgrades.

• Hazardous material abatement.

• Repair of firestopping in existing TR locations.

• The project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 365 calendar days after receiving notice to proceed.

• Estimated Construction Magnitude: $5,000,000 and $10,000,000.

• Bids must be submitted via email to Sierra.Tate@va.gov and Bridget.May@va.gov by the due date and time specified.

• Bids must be submitted as a lump sum price for Line Items 0001 (Vancouver) and 0002 (Portland) (Base Bid).

• Award will be made on the Grand Total.

• Pricing must be in whole dollar values.

• Evaluation will be based on the lowest price that is fair and reasonable and most advantageous to the Government.

• Key deadlines:

  • Questions Cut-off: January 29, 2026, 5:00 PM EST
  • Bid Submission Due Date: February 17, 2026, 1:00 PM EST

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of bid submission and award.

• A pre-bid site visit is scheduled; details will be posted via amendment.

• Offerors must acknowledge all amendments.

• Bid Guarantee required (20% of bid price, not to exceed $3,000,000).

• Payment and Performance Bonds will be required upon award.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. § 8127(1)(2).

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contracts: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• The certification acknowledges that false statements are subject to penalties under 18 U.S.C. § 1001.
• Offerors must provide documentation upon request to demonstrate compliance.
• Failure to provide this completed and signed certification will render the offer ineligible for evaluation and award.

Bidders must carefully review the applicable limitation based on the predominant NAICS code for the opportunity. This certification is mandatory and must be completed, signed, and returned with the bid, quotation, or proposal. Failure to comply will result in disqualification.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Multnomah County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: OR20260100, effective 01/02/2026.
• Superseded Decision Number: OR20250100.
• Geographic Area: Multnomah County, Oregon.
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Trades and Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Electrician, Carpenter, Plumber, etc.) with their corresponding hourly wage rates and fringe benefits.
• Effective Dates: Various effective dates for different trade classifications, generally ranging from 01/01/2024 to 07/01/2025.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), including applicability and requirements.
• Appeals Process: Information on how to appeal wage determination decisions.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also provides context on paid sick leave and minimum wage requirements applicable to federal contracts.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary infection prevention and control precautions. Facilities may customize this template.

• Activity Category: Classifies the type of construction, renovation, or maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and patient types impacted by the activity.
• Patient Risk Category: Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Precautions: Determines the minimum level of infection prevention and control measures required (Levels I, II, III, IV) based on Activity Category and Patient Risk Category.
• Control Measures: Details specific actions required for each Level of Precautions, including dust control, barrier construction, negative pressurization, and cleaning.
• Completion Measures: Outlines requirements for cleaning and barrier removal upon activity completion.
• ICRA Permit: A fillable form for posting at the activity site, summarizing the determined precautions.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance projects. Bidders must be aware of these requirements to accurately estimate costs, plan their work, and ensure compliance, as failure to adhere to these measures can impact project execution and safety. The document outlines the specific control measures that will be required, including dust control, barrier construction, and negative pressurization, which directly affect how work must be performed.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, which lists equipment and materials for which contract documents require submittals, but which have been omitted from the submittal register. It serves as a scheduling document for submittals and is used to control submittal actions throughout the contract period.

• Activity No.
• Title and Location
• Transmittal No.
• Item Number
• Specification Paragraph Number
• Description of Item Submitted
• Type of Submittal (Drawings, Instructions, Schedules, Statements, Reports, Certificates, Samples, Records, O&M Manuals, Information Only)
• Contractor Action (Code, Date)
• Government Action (Code, Date)
• Submitted To Government
• Classification
• Reviewer
• Contractor Schedule Dates
• Approval Needed By
• Material Needed By
• Remarks

This document is crucial for bidders as it outlines all required submittals, their associated timelines, and responsible parties. Understanding this register is essential for ensuring timely submission of all necessary documentation, which is critical for project progression and compliance with contract requirements. It helps bidders plan their workflow and allocate resources effectively to meet submission deadlines and avoid potential delays or issues.

Other / Unclassified

This document provides instructions regarding a site visit for the EHRM Infrastructure Upgrades Phase 2 Construction Project.

It informs bidders that an amendment will be published on SAM.gov containing specific details about the site visit.

Specifications

This document contains the Table of Contents for the VHA Master Specifications for the EHRM Infrastructure Upgrades - Phase 2 project. It outlines various divisions and sections related to general requirements, existing conditions, concrete, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, special construction, fire suppression, HVAC, electrical, communications, earthwork, exterior improvements, disposal and retention, protection of existing vegetation, structures, equipment, utilities, and improvements, restoration, physical data, professional surveying services, layout of work, as-built drawings, warranty management, use of roadways, temporary use of mechanical and electrical equipment, temporary toilets, availability and use of utility services, tests, instructions, and government-furnished property.

• Division 01 - General Requirements: Covers general project requirements, safety, submittals, construction waste management, sustainable construction, and commissioning.
• Division 02 - Existing Conditions: Details demolition and lead-based paint removal.
• Division 03 - Concrete: Specifies requirements for cast-in-place concrete.
• Division 06 - Wood, Plastics and Composites: Includes rough carpentry.
• Division 07 - Thermal and Moisture Protection: Covers firestopping and joint sealants.
• Division 08 - Openings: Details hollow metal doors and frames, interior wood doors, access doors and frames, and door hardware.
• Division 09 - Finishes: Includes subsurface preparation for floor finishes, non-structural metal framing, gypsum board, resilient tile flooring, and painting.
• Division 10 - Specialties: Covers fire extinguisher cabinets.
• Division 13 - Special Construction: Includes seismic restraint requirements for non-structural components.
• Division 21 - Fire Suppression: Details wet-pipe sprinkler systems.
• Division 23 - HVAC: Covers common work results, testing, adjusting, and balancing, HVAC and boiler plant insulation, commissioning of HVAC systems, direct-digital control systems for HVAC, hydronic piping, refrigerant piping, HVAC ducts and casings, air outlets and inlets, and decentralized unitary HVAC equipment.
• Division 26 - Electrical: Includes requirements for electrical installations, low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective devices, commissioning of electrical systems, lighting controls, wiring devices, low-voltage transformers, panelboards, enclosed switches and circuit breakers, facility lightning protection, and surge protective devices.
• Division 27 - Communications: Covers requirements for communications installations, grounding and bonding for communications systems, identification, structured cabling, communications cabinets, racks, frames, and enclosures, termination blocks and patch panels, optical fiber backbone cabling, optical fiber splicing and terminations, and copper horizontal cabling.
• Division 31 - Earthwork: Includes excavation, flowable fill, cement and concrete for exterior improvements, asphalt paving, and pavement markings.
• Division 32 - Exterior Improvements: Covers cement and concrete for exterior improvements, asphalt paving, and pavement markings.

This document is crucial for bidders as it provides a comprehensive outline of all technical specifications and requirements for the EHRM Infrastructure Upgrades - Phase 2 project. It details the scope of work, materials, installation procedures, quality assurance, and testing requirements across various disciplines, enabling bidders to understand the full extent of the project and prepare accurate proposals.

Solicitation

This is an Invitation for Bid (IFB) for the EHRM Infrastructure Upgrades Phase 2 construction project. The project aims to upgrade facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system at the Portland VA Medical Center and Vancouver VA Medical Center.

• Vancouver, WA Facility: Includes providing a redundant fiber run, adding primary fiber home runs, upgrading facility power and HVAC distribution, conducting a physical security assessment and upgrades, and hazardous material abatement. Firestopping in existing TRs will also be addressed.

• Portland, OR Facility: Includes adding primary fiber home runs, providing new TRs and relocating existing equipment, upgrading facility power and HVAC distribution, adding redundant fiber home runs, and addressing firestopping in existing TRs.

• The contractor shall provide all necessary tools, equipment, materials, labor, and supervision.

• The contractor shall complete the entire project within 365 calendar days after receiving the Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Due Date for Offers: February 17, 2026, by 1:00 PM EST.

• Submission Method: Bids must be submitted via email to Sierra.Tate@va.gov and Bridget.May@va.gov. Only emailed bids will be accepted.

• Bid Opening: Conducted via teleconference; details to be announced via amendment.

• Award: Will be made on the Grand Total (Line Items 0001 and 0002 - Base Bid) to the responsible bidder whose bid is most advantageous to the government, considering price.

• Site Visit: A formal site visit is scheduled; details will be provided in an amendment.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• Bid Guarantee: Required, Standard Form 24, in an amount not less than 20 percent of the bid price, not to exceed $3,000,000.

• Performance and Payment Bonds: Required upon award (Standard Forms 25A and 25).

• Technical Questions: Due by January 29, 2026, 5:00 PM EST, via email to sierra.tate@va.gov and bridget.may@va.gov. Subject line: Portland - EHRM Infrastructure Upgrades - Technical Questions.

• Attachments: Includes drawings, specifications, site visit instructions, and limitations on subcontracting forms.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(1)(2).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that a false certification may lead to criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: The document outlines potential penalties for determined non-compliance, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors must be prepared to provide documents or records to the VA to demonstrate compliance upon request.
• Certification Form: A section is provided for the offeror to complete, sign, and return, certifying their compliance.

This is a mandatory certification for offerors. Failure to complete and return this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the specific limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.

Other / Unclassified

This document provides instructions regarding a site visit for the EHRM Infrastructure Upgrades Phase 2 Construction Project. It states that an amendment will be published to Sam.gov with further information about the site visit details.

Bidders should monitor Sam.gov for the upcoming amendment, which will contain crucial information regarding the site visit. This information is essential for understanding the project site and potentially for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a General Decision for Building Construction Projects in Multnomah County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with wage laws when bidding on relevant projects.

• General Decision Number: OR20260100
• State: Oregon
• County: Multnomah County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Publication Date: 01/02/2026
• Wage Rates and Fringes: Detailed listings for various trades including:
  • Heat & Frost Insulator
  • Bricklayer
  • Brick Finisher
  • Tile Finisher
  • Tile Setter
  • Caulker
  • Drywall Hanger
  • Carpenter (including Form Work)
  • Electrician (Communication Technician/Low Voltage Wiring, General)
  • Equipment Operators (Bulldozer, Grader/Blade, Loader, Backhoe/Excavator/Trackhoe, Forklift, Oiler, Roller, Crane)
  • Ironworker
  • Laborer (Mason Tender, Cement/Concrete, Common/General, Rod Carrier, Concrete Saw, Pipelayer)
  • Drywall Finisher/Taper
  • Painter
  • Glazier
  • Floor Layer (Soft Floors)
  • Plasterer
  • Cement Mason/Concrete Finisher
  • Pipefitter
  • Plumber
  • Sprinkler Fitter
  • Sheet Metal Worker
  • Landscape Laborer
  • Bobcat/Skid Steer/Skid Loader Operator
  • Drill Operator
  • Paver Operator (Asphalt, Aggregate, Concrete)
  • Pump Operator
  • Roofer
  • Truck Driver (Dump Truck)
• Executive Order Notes: Information regarding Paid Sick Leave (EO 13706) and minimum wage requirements (EO 13658) for federal contractors.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to penalties and disqualification. The document also highlights specific executive orders that may apply to federal construction contracts, impacting labor practices and wage obligations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Clark and Skamania Counties, Washington. It specifies the prevailing wage rates and fringe benefits for various labor classifications, as required by the Davis-Bacon Act for federal construction contracts.

• Geographic Area: Clark and Skamania Counties, Washington.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Labor Classifications & Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Electrician, Carpenter, Operator, Laborer, Pipelayer, etc.) with their corresponding hourly wage rates and fringe benefit amounts.
• Effective Dates: Wage rates are effective on various dates, primarily in 2025 and early 2026.
• Identifiers: Includes General Decision Numbers, modification numbers, and publication dates.
• Notes: Provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and outlines the Wage Determination Appeals Process.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on federal construction projects in the specified area. Failure to comply with these wage requirements can lead to contract non-compliance. The document also highlights important federal labor regulations that may apply to the contract.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine the level of precautions needed to prevent infection risks. Facilities may customize this template.

• Activity Category: Classifies the type of construction, renovation, or maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and associated patients impacted by the activity, including adjacent areas.
• Patient Risk Category: Determines the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, covering dust control, barrier construction, negative pressurization, cleaning, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• ICRA Permit: A fillable permit form for posting at the activity site, summarizing the determined precautions and control measures.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance activities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The ICRA dictates the necessary safety protocols, containment measures, and cleaning standards, which directly impact project timelines and operational procedures.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades, Phase 2, at the Portland and Vancouver Campuses. It includes site plans, floor plans, mechanical, electrical, and technology details, as well as specific construction details and notes.

• Project Identification: Department of Veterans Affairs, VA Portland Healthcare System, EHRM Infrastructure Upgrades - Phase 2 at Portland and Vancouver Campuses, Project # 648-24-701.
• Drawing Index: Comprehensive list of all sheets included, categorized by discipline (General, Civil, Architectural, Mechanical, Electrical, Technology) and location (Portland and Vancouver Campuses).
• General Notes: Instructions for contractors regarding site work, construction considerations (dust, noise, vibrations), permits, and phasing.
• Specific Discipline Details: Detailed drawings and notes for Mechanical, Electrical, and Technology systems, including schematics, enlarged plans, and details for specific rooms and equipment.
• Site Plans: Overview of both Portland and Vancouver campuses, indicating haul routes, staging areas, and building layouts.
• Details: Specific construction details for conduit penetrations, grounding, wall supports, and exterior conduit installations.

This document is crucial for bidders as it provides the complete technical scope and specifications for the infrastructure upgrades. It details the exact requirements for all systems, materials, and installation methods, enabling bidders to accurately estimate costs, develop project plans, and ensure compliance with all government standards and regulations. The detailed drawings are essential for understanding the scope of work, identifying potential challenges, and preparing a comprehensive proposal.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Firm-Fixed-Price contract for the EHRM Infrastructure Upgrades Phase 2 Portland HCS project at the Portland VA Health Care System. The project involves assessing, inspecting, and verifying existing conditions, followed by construction to upgrade infrastructure.

The scope includes, but is not limited to:

• Providing redundant fiber runs and adding primary fiber home runs in various buildings.

• Adding data drops and upgrading Telecommunication Rooms (TRs).

• Architectural demolition, reconfiguration, expansion, and renovation of existing spaces.

• Construction of new finished spaces, doors, and flooring.

• Structural alterations and new equipment support construction.

• Electrical upgrades (panels, power distribution, UPS, lighting, outlets).

• Installation and programming of Building Automation System (BAS) equipment.

• HVAC upgrades and new controls.

• Plumbing modifications and new installations.

• Data communication infrastructure upgrades, including re-cabling all existing data cabling to CAT 6A.

• Fiber infrastructure backbone upgrades (within and between buildings).

• Civil site construction and landscaping.

• Abatement of asbestos and lead-based paint.

• Fire Suppression and Fire Alarm upgrades.

• Firestopping and fire caulking.

• Physical security upgrades (access control, intrusion detection, cameras).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 365 calendar days from Notice to Proceed.

• Magnitude of Construction: $5,000,000 to $10,000,000.

• The solicitation will be issued as an Invitation for Bid (IFB) in accordance with FAR Part 14.

• Offers will be evaluated according to procedures listed in the solicitation.

• Solicitation issuance is anticipated in late October 2025.

• All questions must be submitted in writing to Sierra.Tate@va.gov and Bridget.May@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 with a size standard of $45 million.

• This notice is not a request for competitive offers.

• Place of Performance: Portland VA Health Care System, Portland, OR 97239.