USAFE-AFAFRICA Base Operating Support Services

Questions & Answers / Clarifications

This document contains market research questions posed by the government to industry regarding Department of Defense Base Operating Support (BOS) contracts. The questions aim to gather insights on contract structures, incentives, risk sharing, and operational efficiencies.

• Contract Structure & Post-Award Adjustments: Seeking input on aspects of traditional DoD BOS contracts that lead to post-award adjustments (e.g., REAs) and how contracts can be structured to incentivize realistic pricing and minimize modifications.
• Incentive Structures for Labor Contracts: Inquiring about effective incentive structures for Firm-Fixed-Price (FFP) labor contracts to promote sustained performance and continuous improvement, and potential disadvantages of Cost Reimbursable contract types.
• Currency Exchange Rate Risk: Requesting recommendations for financial mechanisms or EPA models to fairly distribute future currency exchange rate risks between the government and service providers, given the USD funding of BOS contracts expensed in local currency and the volatility of currencies like the Turkish Lira.
• Contract Separation: Seeking industry perspective on potential risks or challenges associated with separating the Türkiye and Spain BOS requirements into two distinct contracts, as opposed to a combined contract.
• Efficiency and Value: Identifying specific areas or requirements in DoD Base Maintenance and Operations contracts that may lead to wasted effort, resources, or minimal value.
• Technology & Cost Reduction: Asking for examples of emerging, deployable technologies that could enhance performance or reduce costs in a DoD contract environment.
• Performance Metrics & Incentives: Inquiring about structuring performance metrics to incentivize contractors and requesting examples of successful metrics used in similar contracts.
• KPIs for BOS Contracts: Seeking recommendations for Key Performance Indicators (KPIs) to measure the success of BOS contracts in separate locations, including how these KPIs would be measured and reported.
• Unforeseen/Emergency Requirements: Asking for proposals on how to handle unforeseen or emergency requirements and their associated costs within the contract structure.

This document is for market research purposes and does not directly impact an existing solicitation. However, the responses gathered will likely inform the structure and requirements of future BOS solicitations.

Sources Sought / Market Research

This document is a Sources Sought matrix (Reference Number: FA5641-25-R-BOS2) used for market research regarding Base Operations Support (BOS) services. The government is seeking information from potential contractors to understand industry capabilities and inform acquisition strategies.

The BOS services encompass a wide range of day-to-day base operations, including:

• General Requirements
• Program Management
• Civil Engineering (including administration, IT, construction management, environmental, airfield maintenance)
• Communications Support (IT systems management)
• Force Support Services (MWR, food service, lodging, library, postal)
• Logistics Support Services (vehicle management, cargo movement, customs)
• Safety, Occupational Health, Industrial Hygiene & Ambulance Services
• Medical Maintenance Operations Maintenance Services (MMOMS)
• Administrative Services (pass & registration, payroll)
• Transient Alert (airfield operations, FOD prevention, aircraft recovery)

Respondents are asked to provide information on their capabilities as prime or subcontractors, specifically regarding:

• Performance of BOS Level Efforts across various geographically separated locations.
• Personnel and Resource Management (including number of employees managed and escort office capability).
• Financial Management (corporate financial latitude, high-value contract experience).
• Complexity Management (long-duration contracts, performance-based contracts, complex contract types).
• Quality Program Plan (QPP) adherence to ISO 9001 or equivalent.
• Collaboration, Transparency, and Streamlining capabilities.
• Program Management experience, including foreign labor agreements and adapting contracts to foreign laws.
• Contract Transition planning.

Respondents are requested to answer specific questions, including:

• Offer as Prime or Subcontractor, and teaming arrangements.

• Staffing and reach-back capabilities for multi-location support.

• Applicability of NAICS Code 561210 and suggestions for alternative codes.

• Recommendations for contract type and period of performance (considering potential for >5 years and existing labor agreements).

• Experience with unions, foreign unions, managing foreign contracts/currencies.

• Ability to provide specific portions or locations of the requirement.

• Responses are voluntary and for market research purposes only.

• The primary Points of Contact are Mr. John McLaurin and Ms. Shannon Kennedy-Butler.

• Areas in RED within the document require specific values/locations to be filled in by respondents.

Performance Work Statement (PWS)

This PWS outlines the requirements for Base Operations Support (BOS) for United States Air Forces in Europe and Africa (USAFE-AFAFRICA). The objective is to provide day-to-day base operations services across various work locations, fluctuating based on mission changes and available resources.

The contract covers a broad range of services categorized into 13 chapters, including:

• General Requirements
• Program Management
• Civil Engineering
• Communications Support
• Force Support Services
• Logistics Support Services
• Safety, Occupational Health, Industrial Hygiene & Ambulance Services
• Medical Maintenance Operations Management Services (MMOMS)
• Administrative Services
• Transient Alert
• Aerospace Ground Equipment (AGE)
• War Reserve Material (WRM)
• Rapid Airfield Damage Recovery (RADR) support

The contractor will provide all necessary personnel, supervision, equipment, tools, materials, and services, with the exception of Government Furnished Property & Services. The scope also includes phase-in and phase-out services.

Performance objectives and thresholds are detailed in Chapter 11, including support for military exercises, continuous operation of mission-essential services during crises, implementation of a Management Performance Assessment Plan (MPAP), and timely, accurate report submission. Surveillance will be conducted by the COR using the Quality Assurance Surveillance Program (QASP).

Initial locations include Morón Air Base (Spain), Incirlik Air Base (Turkey), Izmir Air Station (Turkey), and the Office of Defense Cooperation-Turkey (ODC-T). Additional USAFE-AFARICA locations may be added via task order. The period of performance is not explicitly stated in this document but is implied to be a multi-year contract with potential option periods.

• Personnel must be qualified and meet general personnel qualifications, including language proficiency in English. U.S. personnel requiring clearances must possess a U.S. SECRET Security Clearance or Interim U.S. SECRET Security Clearance.
• Contractor employees must maintain proper personal hygiene and a neat, professional appearance.
• Adherence to all applicable instructional guidance, regulations, and laws is required.
• The contractor must implement a comprehensive records management program.
• Specific requirements for logistics support, medical support, travel, contingency/exercise support, material acquisition, and services above and beyond are detailed.
• Security requirements include implementing a Security Training and Education program and ensuring installation access and physical security.
• The contractor shall support military exercises and provide contingency support as directed.
• Government-furnished property and services will be provided as listed in Appendix K.