NH100, NH120, & NH121 HVAC Systems

Amendment / Modification

This amendment (0009) addresses requests for information and extends the proposal due date for solicitation N40085-26-R-9009 concerning HVAC Systems (26-0702, NH100, NH120, & NH121).

Key changes include:

• Clarifications on the scope of work for AHU cleaning, specifically regarding outdoor air ductwork and components.

• Identification of critical units requiring after-hours shutdowns (Laboratory, ICU, Same Day Surgery, L&D, Radiology).

• Responses to questions regarding the condition of fan shafts and impellers, and the process for handling potential damage or repairs.

• Information regarding filter specifications (MERV/efficiency, pocket count, media type, style) for quoting purposes.

• Section 2.1 Part D (cleaning scope, fan impellers/shafts)

• Scheduling and critical unit identification

• Filter specifications

• The proposal due date has been extended to Monday, February 23, 2026, at 1300 EST.

• Failure to acknowledge this amendment may result in proposal rejection.

Amendment / Modification

• The proposal due date has been extended.

• The time and date for receipt of proposals has been changed.

• The proposal due date is now Friday, February 20, 2026, at 1400 EST.

• Acknowledging this amendment when submitting a proposal is required; failure to do so may result in rejection.

Amendment / Modification

This amendment (0007) addresses a Request for Information (RFI) regarding the contract duration for the 26-0702, NH100, NH120, & NH121 HVAC Systems project.

Specifically, the contract duration has been extended from 180 days to 365 days. The new parameters are: 120 days after contract award for priority 1 AHUs, and priority 2 work to be completed within the remainder of the 365 days.

• Contract duration and performance timeline.

• The time and date for receipt of proposals remains Wednesday, 18 February 2026 at 1300 EST.

• Offerors must acknowledge receipt of this amendment when submitting their proposals. Failure to do so may result in rejection.

Form / Attachment / Pricing Sheet

This document contains detailed piping plans for various areas of the 205-Bed Hospital. It illustrates the layout and routing of piping systems, including hot water, chilled water, medical gases, and fire protection systems.

• Piping layouts for different levels and areas (e.g., Level 1 Areas F, G, H; Level 2 Areas H).
• Identification of various piping types (e.g., SHWS, SHWR, PW, PUHR, CHS, CHR, FP, MPC, VAC).
• Location of valves, expansion loops, anchors, and other pipe fittings.
• Details on pipe support elevations and routing.
• References to other drawings for legends, general notes, and continuation of plans.

This document is crucial for bidders involved in mechanical, plumbing, or HVAC work. It provides the specific design details for the installation of piping systems, which are essential for understanding the scope of work, material requirements, and installation complexity. Bidders must consult these plans to accurately estimate costs and develop their installation strategies.

Form / Attachment / Pricing Sheet

This document comprises detailed mechanical equipment room plans, sections, schedules, and diagrams for a 205-bed hospital project. It outlines the layout, components, and specifications for mechanical systems, including HVAC, pumps, converters, and humidifiers.

• Mechanical Equipment Room Plans & Sections: Detailed layouts for specific areas (D, G, H) on Basement and Level 1, and Area G on Level 4, along with various cross-sections (A-Z).
• Schedules: Comprehensive lists for pumps (detailing number, location, fluid, flow rate, TDH, motor HP), converters (unit number, location, system type, flow rates, steam pressure/flow, orifice size), and steam humidifiers (similar details).
• Diagrams: Illustrations of mechanical system layouts, including floor plans with equipment placement and detailed views of components like refrigerated storage and body refrigerators.
• HVAC Details: Legends and symbols for ductwork and air devices, air conditioning design data (temperature/humidity for various areas), piping details (steam to hot water convertors, pumps, humidifiers, unit heaters), ductwork installation details (penetrations, dampers), and flow diagrams for chilled water, condenser water, and hot water systems.
• Notes and Revisions: Includes general notes, specific instructions, and revision history.

This document is critical for bidders involved in mechanical systems, HVAC, plumbing, or related construction for the hospital project. It provides essential design information, equipment performance requirements, spatial constraints, and installation details necessary for accurate cost estimation, proposal development, material procurement, and ensuring compliance with project specifications. Bidders must thoroughly review these plans, schedules, and diagrams to understand the full scope of work related to mechanical equipment and systems.

Form / Attachment / Pricing Sheet

This document contains a series of piping and ductwork plans for a 205-bed hospital. It details the layout and specifications for various mechanical systems across different levels and areas of the facility.

• Piping Plans (M0-1 through M0-7, M1-1 through M1-15, M2-1 through M2-19, M3-1 through M3-5, M4-1 through M4-4, M7-1 through M7-11): These drawings illustrate the routing and specifications of various piping systems, including HVAC, medical gases, domestic water, fire protection, and fuel oil.
• Ductwork Plans (M1-1 through M1-15, M2-1 through M2-19, M3-1 through M3-5, M4-1 through M4-4): These plans detail the layout and sizing of ductwork for air distribution throughout the hospital.
• Sections and Details (M7-1 through M7-11): These sheets provide specific details on components, installation methods, and system schematics, such as boiler exhaust systems, vacuum pump details, pipe supports, and fire pump room schematics.

These drawings are critical for understanding the existing infrastructure and the scope of work for any mechanical or HVAC-related projects at the facility. They provide detailed information on system layouts, pipe and duct sizes, equipment locations, and specific installation requirements, which are essential for accurate bidding and project execution.

Amendment / Modification

This amendment (0006) to solicitation N40085-26-R-9009 modifies the solicitation by:

• Extending the proposal receipt date and time to Wednesday, February 18, 2026, at 1300 EST.

• Providing answers to vendor requests for information (RFIs).

• The proposal due date and time has been changed.

• Specific questions regarding AHU cleaning, filter supply, water access, inspection timelines, NADCA certification, work hours, fan belt replacement, sensitive area downtime, mechanical room storage, clean mats, filter schedules, damaged gaskets, microbial growth testing, equipment model/serial numbers, and bid date extensions have been addressed.

• Bidders must acknowledge receipt of this amendment when submitting their proposal. Failure to do so may result in rejection.

• The proposal deadline has been extended to February 18, 2026, at 1300 EST.

Amendment / Modification

• Extends the proposal due date for solicitation N40085-26-R-9009.

• The time and date for receipt of proposals has been changed.

• The new proposal due date is Friday, 13 February 2026 at 1300 EST.

• Failure to acknowledge this amendment with the proposal submission may result in rejection.

Amendment / Modification

• Extends the proposal due date for solicitation N40085-26-R-9009.

• The time and date for receipt of proposals has been changed.

• The new proposal due date is 10 February 2026 at 1300 EST. Failure to acknowledge this amendment may result in rejection of a proposal.

Form / Attachment / Pricing Sheet

This document is a floor plan indicating the locations of elevators within Building NH100, specifically on the 1st floor. It also includes a legend for different types of "ICRA" (Infection Control Risk Assessment) groups, which may be relevant for construction or renovation activities.

• Floor Plan: A detailed layout of the 1st floor of Building NH100.
• Elevator Locations: Marked areas indicating where elevators are situated.
• ICRA Legend: Color-coded categories for "ICRA 2.0 Group 1" with different Type B classes (Class 2, Class 3, Class 4).
• Drawing Information: Includes revision date (August 24, 2023), drawing type (AS-BUILT), and scale.

This floor plan provides critical spatial information for any bidder involved in work within Building NH100, particularly if the scope of work involves or is impacted by elevator access, or requires adherence to specific Infection Control Risk Assessment protocols. It helps bidders visualize the site and understand potential logistical constraints or requirements related to the building's layout and specific zones.

Amendment / Modification

This document is Amendment 0003 to Solicitation N40085-26-R-9009 for Project # 26-0702, NH100, NH120, & NH121 HVAC Systems. It provides answers to RFIs, includes updated drawings, and attaches the site visit sign-in sheet.

• Drawings related to the outside air duct cleaning and mechanical room locations have been provided.

• Equipment schedules for existing AHUs are included within the provided drawings.

• Clarification on hospital maintenance responsibilities for shutting down equipment during outages.

• Confirmation that negative air will be required in work areas, adhering to PCRA/ICRA 2.0 requirements, specifically for mechanical rooms labeled Class 3 and 4.

• Confirmation of an available location for an office trailer.

• The time and date for receipt of proposals remain unchanged.

• Contractors are reminded to acknowledge this amendment with their proposal submission, as failure to do so may result in rejection.

Form / Attachment / Pricing Sheet

This document contains "Legends and Abbreviations" and "General Notes" relevant to mechanical drawings for the "NAVAL HOSPITAL RENOVATION AND MRI ADDITION" project (Project No. P1331).

• Legends and Abbreviations: Provides symbols and abbreviations used in the mechanical drawings for piping, ductwork, valves, and general construction notes.
• General Notes: Outlines important construction requirements and coordination instructions for mechanical systems, including:
  • Coordination with other trades.
  • Routing of piping and ductwork.
  • Requirements for duct penetrations, radius elbows, and turning vanes.
  • Specifications for fire dampers and electrical components.
  • Installation considerations for servicing and maintenance.
  • Control system wiring and device placement.
  • Valve and pressure/temperature plug requirements.
  • Pitching and draining of piping.
  • Housekeeping pads and curbs.
  • Prohibition of installations over electrical or communication spaces.
  • Drain line requirements.
  • Auxiliary drain pans.
  • Flushing valves and taps.
  • Encouragement for site visits prior to proposal submission.
  • Requirements for pipe branch takeoffs and electrical contractor coordination.
  • Coordination with phasing plans.
  • Reference to architectural drawings for roof penetrations.
  • Handling of existing VAV boxes.

This document is crucial for bidders to understand the standardized symbols, terminology, and general requirements that apply to all mechanical drawings within the project. It ensures a common understanding of technical specifications and installation procedures, which is essential for accurate bidding and execution of the mechanical scope of work.

Form / Attachment / Pricing Sheet

This document provides a comprehensive set of legends, abbreviations, general notes, construction notes, and detailed schedules for the mechanical systems of the P1857 Hospital Addition project. It serves as a reference for understanding the symbols, terminology, and specifications used throughout the mechanical drawings.

• Legends and Abbreviations: Defines symbols and abbreviations used for ductwork, piping, valves, and general components.
• General Notes: Outlines critical installation and coordination requirements, such as routing of horizontal ductwork, duct penetration methods, and performance standards.
• Construction Notes: Provides specific instructions for various installation aspects, including balancing airflow, coordinating locations, and specific ductwork routing.
• Schedules: Includes detailed schedules for Air Handling Units (AHUs), Volume Control Boxes (VCBs), Unit Heaters, Fan Coil Units (FCUs), Chillers, Cooling Towers, Pumps, and Heat Exchangers, specifying performance data, capacities, and control parameters.
• Control Diagrams and Sequences: Illustrates the logic and operation of various systems, including Chilled Water, Condenser Water, Steam Heating, Air Handling Units, and Smoke Control.
• Details: Provides specific installation details for components like fire dampers, pipe sleeves, ATFP bracing, and duct connections.

This document is crucial for bidders to understand the technical specifications, installation requirements, and operational logic of the mechanical systems. It is essential for accurate bidding, proposal development, and ensuring compliance with project standards. The detailed schedules and notes provide critical information for estimating material, labor, and equipment needs.

Form / Attachment / Pricing Sheet

This document is a floor plan of the basement level of Building NH100, specifically detailing mechanical room locations. It serves as a visual reference for the layout and placement of mechanical equipment within the basement.

• Floor plan schematic of the NH100 basement.
• Highlights specific areas designated as "ICRA 2.0 Group 1 Type B Class 2".
• Includes grid references (A-H, 1-12) for location identification.
• Revision date: 27 JUL 2023.
• Drawing prepared by JJD and DHA.

This floor plan is relevant for bidders who may be involved in projects requiring work within the mechanical rooms or specific areas highlighted on the basement floor of Building NH100. It provides critical spatial information for understanding the existing conditions and planning any necessary modifications or installations.

Form / Attachment / Pricing Sheet

This document is a floor plan titled "NH100 4th Floor Mech Room Locations." It provides a detailed layout of the 4th floor of Building NH100, specifically indicating the locations of mechanical rooms and other areas such as corridors, elevator lobbies, and open offices.

• Floor plan of the 4th floor of Building NH100.
• Identification of mechanical rooms.
• Labels for various areas including corridors, elevator lobbies, and open offices.
• Grid system for referencing locations.
• Title block with revision dates, drawing type, scale, and preparation information.
• Indication of "CONTROLLED UNCLASSIFIED INFORMATION."

This document is relevant to bidders as it provides critical spatial information about the facility. It helps in understanding the physical layout and the placement of key infrastructure like mechanical rooms, which may be relevant for site visits, logistical planning, or understanding the scope of work related to building systems or renovations.

Form / Attachment / Pricing Sheet

This document is a floor plan for Building NH100, specifically detailing the 3rd floor. It appears to be an "As-Built" drawing, indicating the final construction state.

• Floor Plan layout of Building NH100, 3rd Floor.
• Includes room designations and general layout.
• A specific area is highlighted in pink, labeled "ICRA 2.0 Group 1 Type B Class 3".
• The drawing is marked as "CONTROLLED UNCLASSIFIED INFORMATION".

This floor plan is relevant for bidders who may need to understand the physical layout of the facility, particularly the 3rd floor of Building NH100. The highlighted area and its designation may be critical for understanding specific project requirements, such as infection control risk assessment (ICRA) levels, which could impact construction, renovation, or maintenance activities. Bidders should review this plan to assess site conditions and any associated constraints or requirements related to the highlighted area.

Form / Attachment / Pricing Sheet

This document is a floor plan titled "NH100 5th Floor-Roof Mech Room Locations." It visually depicts the layout of mechanical rooms on the 5th floor and roof of Building NH100.

• The floor plan shows the locations of mechanical rooms, elevators, and stairwells.
• It includes specific callouts for mechanical room designations (e.g., M513A).
• A highlighted area indicates "ICRA 2.0 Group 1 Type B Class 2."
• The drawing is labeled as "AS-BUILT" and dated "24 AUG 2023."

This floor plan is relevant for bidders to understand the physical layout and specific areas related to mechanical systems within Building NH100, particularly the "ICRA 2.0 Group 1 Type B Class 2" area, which may be pertinent to the scope of work for an opportunity.

Form / Attachment / Pricing Sheet

This document is a floor plan for Building NH100, specifically the 2nd Floor. It appears to be an 'as-built' drawing, dated August 24, 2023. The drawing indicates the locations of mechanical rooms and categorizes them by "ICRA 2.0 Group 1 Type B Class 2", "ICRA 2.0 Group 1 Type B Class 3", and "ICRA 2.0 Group 1 Type B Class 4", color-coded for identification (green, pink, and blue, respectively).

• Floor plan layout of Building NH100, 2nd Floor.
• Color-coded designations for different types of mechanical rooms (ICRA 2.0 classifications).
• Grid system for referencing locations on the floor plan.
• Title block with project information, including date, scale, and preparer.

This floor plan is relevant for bidders who may need to understand the physical layout of the facility, particularly the location and classification of mechanical rooms. This information could be critical for planning site visits, understanding access requirements, or assessing the scope of work related to mechanical systems or spaces within Building NH100.

Amendment / Modification

This amendment (0002) to solicitation N40085-26-R-9009 provides answers to a Request for Information (RFI) and additional information regarding the site visit for the 26-0702, NH100, NH120, & NH121 HVAC Systems opportunity.

• Questions & Answers: Provides answers to vendor questions regarding tonnage size for the Air Handling Units (AHUs).

• Site Visit Information: Clarifies the meeting location and time for the site visit.

• The time and date for receipt of proposals remains unchanged.

• Bidders are reminded to acknowledge receipt of this amendment with their proposal submission to avoid potential rejection.

Amendment / Modification

• A site visit has been scheduled for Thursday, January 29, 2026, at 10:00 AM EST. Contractors are to meet at NH100 (Naval Hospital).

• This amendment pertains to the solicitation N40085-26-R-9009 for "26-0702, NH100, NH120, & NH121 HVAC Systems".

• The time and date for receipt of proposals remain unchanged.

• Contractors are reminded to acknowledge this amendment when submitting their proposal, as failure to do so may result in rejection.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW defines the responsibilities and scheduling for cleaning fifty (50) HVAC Air Handling Units (AHUs) in Building NH100 and four (4) Roof Top Units (RTUs) at Buildings 120/121, located at Naval Medical Center, Camp Lejeune.

• Comprehensive internal cleaning of AHUs/RTUs, including supply fans, return fans, associated dampers, and in-line return air fans suspended from the slab.

• Cleaning of cooling and heating coils, filter frames, motors, condensate drain pans, duct connection canvases, internal supports, and casings.

• Cleaning of outdoor air ductwork associated with AHUs, including dampers, access doors, and mixing boxes.

• Cleaning of drain piping connected to AHU condensate pans.

• Removal, cleaning, and re-installation of supply fan impellers, including new bearings and system balancing.

• Vacuuming and sealing of interior sound attenuation/insulation material.

• Wiping clean of flex transition material.

• Specific tasks include cleaning corroded inlet cones on Building 120/121 RTUs, repairing a leaking chilled water line on Building 121 RTU-2, and addressing specific AHUs in Building NH100 (AHU-29 already cleaned, AHU-44 requires electrical circuit breaker replacement, and AHUs 4, 5, 6, 7, 8, and 12 require bent coil fin combing).

• Replacement of air filters with new ones after cleaning.

• Contractor must provide a Draft Project Work Plan within 10 days of receiving comments, including organization, technical approach, coordination, schedule, and quality assurance.

• Development and submission of a Site-specific Safety and Health Plan (SSHP/HASP) in accordance with 29 CFR 1910.120 and EM385-1-1, submitted within 30 days of award and approved before on-site activities.

• Weekly In-Progress Review (IPR) meetings with MCB Camp Lejeune and DHA-FE personnel.

• Provision of a record of all discussions and verbal directions as Confirmation Notices.

• Preparation of meeting minutes within 7 days of meetings.

• Cleaning methods must be NADCA-approved; mechanical power brushing is permitted if stringent criteria are met and no damage occurs.

• Safety Data Sheets (SDS) for all chemicals must be provided.

• Pre-work inspection to verify access, hazards, utilities, and cleaning sequence.

• Lockout/Tagout procedures for electrical panels.

• Use of EPA-registered disinfectants and proper handling of cleaning solutions.

• Transport of debris in nonporous, cleanable containers.

• All personnel must wear appropriate Personal Protective Equipment (PPE), including shoe covers.

• Removal and disposal of gross debris, paper, and trash per environmental regulations.

• Submission of various quality assurance documents, including cleaning products used, system balancing plans, airflow test results, visual inspection reports, daily records, and final sign-off.

• Submission of a Completion Report including work tasks, cleaning logs, QA checklists, and photos.

• Work is to be performed at Naval Medical Center, Camp Lejeune, specifically Building NH100 and Buildings 120/121.

• Contractor is permitted to work during non-standard work hours.

• Cleaning priority is established for specific AHUs and RTUs.

• Debris removal must follow specific procedures to prevent cross-contamination in occupied areas.

• All equipment, safety materials, and engineering controls must be removed upon completion.

Solicitation / RFP / RFQ

This solicitation is for NH100, NH120, & NH121 HVAC Systems at MCB Camp Lejeune, North Carolina. The estimated cost range is between $1,000,000 and $5,000,000.

• The project involves HVAC systems.

• Contract Completion Date: 180 days after award.

• Special Scheduling: The facility will remain in operation during construction, requiring minimal interference.

• Notes: One person may fill the roles of Superintendent, Quality Control Manager, and Safety and Health Officer if qualified.

• Contract Type: Not explicitly stated, but award is based on Lowest Price.

• Period of Performance: 180 days after award.

• Estimated Cost Range: $1,000,000 - $5,000,000.

• Liquidated Damages: $880 per Calendar Day.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Basis for Award: Lowest Price.

• Proposal Due Date: February 5, 2026, 1:00 PM EST.

• E-Mail Address for Proposals: jessica.r.huebner.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: January 30, 2026, 2:00 PM EST.

• Specifications and drawings are posted on https://sam.gov/.

• Funding availability is not guaranteed; no award will be made if funds are not available.

• Only the following contractors may submit a proposal: Mechworks Mechanical Contractors, Inc., North State Mechanical, Inc., and R&W Construction Company, Inc.

• Bid bonds are required for proposals valued at $150K and greater (20% of proposal amount). No bonds are required for proposals less than $35K. Proposals valued at $35K and greater require a payment bond only.

• Buy American Act requirements for construction materials apply.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) apply.

Statement of Work (SOW) / Performance Work Statement (PWS)

To clean fifty (50) HVAC Air Handling Units within Building NH100 and four (4) Roof Top Units at Buildings 120/121 at MCB Camp Lejeune.

• Cleaning of specified HVAC units.

• The work will be performed at MCB Camp Lejeune.

• The facility/activity will remain in operation during the entire construction period.

• Contractor operations must cause the least possible interference with normal operations of the facility/activity.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety & Health Officer, provided they are duly qualified for all three positions as defined in the project specification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for a project at Marine Corps Base Camp Lejeune, North Carolina. The objective is to include all items of work as described in the attached project description.

• The work encompasses all items detailed in the attached project description.

• The location of the work will be at Marine Corps Base Camp Lejeune, North Carolina, within a specified building and/or area, with the exact location to be indicated by the Contracting Officer.

• Work is to be commenced and completed in phases as described in the attached project description.

• Existing work is to be protected, and any altered portions are to be repaired or replaced to match existing conditions or better, as approved by the Contracting Officer.

• The Contractor is responsible for identifying and verifying the location and elevation of existing underground facilities using a professional utility locator. Notification to the Contracting Officer's Representative (COR) is required 48 hours prior to starting excavation work.

• Government-furnished material and equipment will be indicated on drawings and in the scope of work, if applicable.

• Location: Marine Corps Base Camp Lejeune, North Carolina.

• Protection of existing vegetation, structures, equipment, utilities, and improvements.

• Verification of underground facility elevations before installing new work.

• Notification to COR prior to excavation.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, North Carolina, dated September 2023. It provides comprehensive guidance to contractors on environmental protection, regulatory compliance, and sustainability practices while working on the installation. The guide covers a wide range of environmental topics, including:

• Environmental Management Systems (EMS)
• Training requirements
• Air Quality
• Environmental Emergency Planning and Response
• Cultural Resources
• Hazardous Materials and Hazardous Waste Management
• Asbestos
• Lead-Based Paint
• Natural Resources
• Stormwater Management
• Solid Waste, Recycling, and Pollution Prevention (P2)
• Potential Discovery of Undocumented Contaminated Sites
• Permitting

It also includes contact information for various environmental divisions and emergency services, as well as lists of acronyms and abbreviations.

This guide is crucial for any contractor performing work at MCB Camp Lejeune. It outlines the environmental laws, regulations, policies, and specific requirements that contractors must adhere to. Understanding and complying with this guide is essential for avoiding violations, penalties, and project delays. It details procedures for handling hazardous materials, waste disposal, spill response, and environmental protection measures that are directly applicable to contract performance. Contractors are expected to review this guide and complete required training before beginning work.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, likely used to track and manage required submittals from a contractor for a construction project. It details various submittal items, their corresponding specification sections, and the required actions and timelines for review and approval.

• Activity: Categorizes the type of work or phase (e.g., Preconstruction, Closeout, Test Reports, Certificates).
• Description: Lists specific submittal items required (e.g., Schedule of Prices, Accident Prevention Plan, Crane Reports, MSDS).
• Spec Section: References the relevant section in the project specifications.
• Contractor Action: Indicates when the item is due for submission and approval.
• Approving Authority: Specifies the entity responsible for reviewing and approving the submittal.
• Dates: Columns for tracking submission dates, dates sent for approval, and dates received.

This register is crucial for bidders to understand the administrative and technical documentation required throughout the project lifecycle. It outlines the specific submittals needed, their timing, and the approval process, which directly impacts project scheduling, compliance, and overall contract management. Bidders should review this to ensure they have the capacity and processes to meet these documentation requirements.